Grant & Contract Accounting
Post-Award (Grant & Contract Accounting)
The Grant & Contract Accounting (GCA) department provides accounting and financial compliance services for sponsored projects awarded to Central Washington University (CWU). In addition, GCA oversees compliance with University policies and procedures, as well as federal and non-federal rules and regulations required by various funding agencies.
GCA's main functions include, but are not limited to:
- FMS post-award setup and notification
- Grant financial compliance
- Grant reconciliations and financial analysis
- Cost transfer and salary reallocation processing
- Sub-recipient processing and monitoring
- Grant invoicing and financial reporting
- Grant cash management
- Grant and contract closeout
- F&A costs
- F&A negotiation
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CARES/CRRSAA/ARP HEERF I/II/III
The Coronavirus Aid, Relief, and Economic Security (CARES) Act, the Coronavirus Response and Relief Supplemental Appropriations (CRRSAA) Act and the American Rescue Plan (ARP) Act funds the Higher Education Emergency Relief Fund (HEERF) grants at Central Washington University.
CWU's CARES/CRRSAA/ARP Institutional Agreement and Assurance (PDF) states that it will use $3,847,692 in CARES, $3,847,692 in CRRSSA, and $12,414,517 in ARP funds to provide emergency financial aid grants to students.
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Emergency Student Award
The CARES, CRRSAA and ARP HEERF grant provides emergency financial assistance to eligible students who are experiencing hardship that could adversely affect their educational success at Central Washington University.
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Institutional Awards
The CARES, CRRSAA and ARP grant provides support to Central Washington University operational activities that were affected by the coronavirus beginning March 27, 2020. CWU has utilized its institutional award to support student room and board refunds and lost revenue associated with student services (room and board, dining, parking and bookstore).
- CARES/CRRSAA/ARP Institutional Funds Report as of 9/30/20 (00377100_HEERF_Q32020_10102020) (MS WORD)
- CARES/CRRSAA/ARP Institutional Funds Report as of 12/31/20 (00377100_HEERF_Q42020_01102021) (MS WORD)
- CARES/CRRSAA/ARP Institutional Funds Report as of 3/31/21 (00377100_HEERF_Q12021_04102021) (MS WORD)
- CARES/CRRSAA/ARP Institutional Funds Report as of 6/30/21 (00377100_HEERF_Q22021_07102021) (MS WORD)
- CARES/CRRSAA/ARP Institutional Funds Reports as of 9/30/21 (00377100_HEERF_Q32021_10082021) (MS WORD)
- CARES/CRRSAA/ARP Institutional Funds Reports as of 12/31/21 (00377100_HEERF_Q42021_01032022) (PDF)
- CARES/CRRSAA/ARP Institutional Funds Reports as of 3/31/22 (00377100_HEERF_Q12022_04042022) (MS WORD)
- CARES/CRRSAA/ARP Institutional Funds Reports as of 7/08/22 (00377100_HEERF_Q22022_070822) (PDF)
- CARES/CRRSAA/ARP Institutional Funds Reports as of 10/03/22 (00377100_HEERF_Q32022_100322) (PDF)
- CARES/CRRSAA/ARP Institutional Funds Reports as of 1/02/23 (00377100_HEERF_Q42022_010223) (PDF)
- CARES/CRRSAA/ARP Institutional Funds Reports as of 2/06/23 (00377100_HEERF_Q42022_020623) (PDF)
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CWU Post-Award Guidances
- Establishment of a Sponsored Project (145/146 Project) (MS WORD)
- Setup of an Advance Sponsored Project (MS WORD)
- Fiscal Responsibilities on Sponsored Projects (MS WORD)
- Extramural Support Administration (MS WORD)
- Costing Issues on Sponsored Projects (MS WORD)
- Sponsored Project Travel (MS WORD)
- Effort Reporting on Sponsored Projects (MS WORD)
- Compensation from Externally-Sponsored Projects (MS WORD)
- Subaward Administration on Sponsored Projects (MS WORD)
- Transfer of Expenditures Involving Sponsored Projects (MS WORD)
- Change or Absence of Principal Investigator (MS WORD)
- Rebudgeting of Sponsored Project Funds (MS WORD)
- Closeout of Sponsored Programs (MS WORD)
- Participant Support Administration (MS WORD)
- Subrecipient Monitoring on Fund 145 Grants/Contracts (MS WORD)
- Human Subject Payments on Sponsored Projects (MS WORD)
- Federal Debarment and Suspension (MS WORD)
- NDAA Section 889 Prohibited Telecommunication Services/Equipment (MS WORD)
- Responsible Conduct of Research (MS WORD)
- International Travel and Export Controls on Sponsored Projects
- Annual Financial & Audit Reports
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Washington State Regulations
Office of Financial Management (OFM) - State Administrative & Accounting Manual (SAAM)
Washington State Legislature - Revised Code of Washington (RCW)
Washington State Legislature - Washington Administrative Code (WAC)
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Office of Management and Budget (OMB) Uniform Guidance
The Office of Management and Budget (OMB) has issued new guidance under Title 2 of the Code of Federal Regulations (CFR), which establishes uniform cost principles and audit requirements for all Federal awards to non-Federal entities, and administrative requirements for all Federal grants and cooperative agreements. This guidance is effective as of December 26, 2014. The new Uniform Guidance supersedes requirements of OMB Circulars A-21, A-50, A-87, A-89, A-102, A-110, A-122 and A-133.
- National Science Foundation (NSF)
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Indirect Cost Rates
Central Washington University has a new indirect cost rate agreement with the federal government dated August 27, 2025.
The following indirect cost rate applies to grants and contracts for research, training and other public service projects for the period July 1, 2024 through June 30, 2029.On-Campus (53% Salaries/Wages)
According to 2 CFR 200, Appendix III, Section C.7, Federal agencies must use the negotiated (F&A) rates in effect at the time of the initial award throughout the life of the Federal award. Award levels for Federal awards may not be adjusted in future years as a result of changes in negotiated rates. "Life" for the purpose of this subsection means each competitive segment of a project. A competitive segment is a period of years approved by the Federal awarding agency at the time of the Federal award.
- 7/1/2024-6/30/2029 (PDF) CWU F&A Cost Agreement - 53.0% S/W on-campus
- 7/1/2020-6/30/2024 (PDF) CWU F&A Cost Agreement - 51.5% S/W on-campus
- 7/1/2016-6/30/2020 (PDF) CWU F&A Cost Agreement – 52.5% S/W on-campus
- 7/1/2012-6/30/2016 (PDF) CWU F&A Cost Agreement – 51.5% S/W on campus
- 7/1/2011-6/30/2012 (PDF) CWU F&A Cost Agreement - 49.5% S/W on campus
- 7/1/2007-6/30/2011 (PDF) CWU F&A Cost Agreement – 50.5% S/W on campus
- 7/1/2003-6/30/2007 (PDF) CWU F&A Cost Agreement – 53.4% S/W on campus
- 7/1/2000-6/30/2003 (PDF) CWU F&A Cost Agreement – 53.4% S/W on campus
- 7/1/1996-6/30/2000 (PDF) CWU F&A Cost Agreement – 59.0% S/W on campus
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E-Verify Profile
On June 11, 2008, Executive Order 12989 was amended to direct all executive departments and agencies to require contractors to electronically verify employment authorization of employees performing work under qualifying federal contracts.
U.S. Department of Homeland Security (DHS) designate E-Verify as the electronic employment eligibility verification system that all federal contractor must use to comply.
If the University is a subcontractor under a federal contract that contains FAR E-Verify clause (52.222-54 Employment Eligibility Verification), the provisions of that clause flow down to all tiers of subcontracts.
The sponsor may request the University’s E-Verify Company Profile as a form of verification of compliance (MS WORD).
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Bank Account & Wire Transfer Information
For security purposes, Central Washington University does not post banking information. If you would like incoming wire transfer information and/or other payment information, please contact:
Kristie Thomas
Post Awards Manager, Grant & Contract Accounting
Kristie.Thomas@cwu.edu
(509) 963-1988or
Erin Sargent
Treasury Manager
Erin.Sargent@cwu.edu
(509) 963-2302 -
IRS Determination Letter | IRS W-9 Form
Central Washington University is a public, non-profit, educational institution exempt under Section 115 of the IRS code.
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Institutional Information
Institutional Information:
- Federal Tax ID (EIN): 91-6000618
- State Tax ID (UBI): 192-000-638
- Dunn and Bradstreet (DUNS): 055-48-4950
- Washington Statewide Vendor (SWV): SWV0000017-00
- SAM Unique Entity ID (UEI): SESUYWJGE3Y3
- Bill.com Payment Network ID (PNI): 0116771927205377
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Research & Sponsored Project Office
Kristie Thomas
Post Awards Manager, Grant & Contract Accounting
Kristie.Thomas@cwu.edu
(509) 963-1988Leslie Hunter
Associate Director of Pre-Award
Leslie.Hunter@cwu.edu
(509) 963-2248Additional Information about Research Sponsored Programs
Post-Award Email: GCA_Grants@cwu.edu
Pre-Award Email: Research@cwu.edu
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Contact Us
Post Awards Manager
Email: Kristie.Thomas@cwu.edu
Phone: (509) 963-1988