CWUP 5-80
Fees
Academic fees established under CWUP 2-20-050 Establishment of Fees and Charges are defined as charges in addition to regular tuition assessed to all students in a course or activity. Academic fees are not intended to replace general operating funds. Funds collected for academic fees must be held in a project established only for that purpose, and administered by the academic unit responsible for overseeing the management of the course or activity.
- 5-80-010 Intent of State-Supported Course Fees
- 5-80-020 Criteria for Fee Changes
CWUP 5-80-010 Intent of State-Supported Course Fees
Fees collected for a given course must be expended on that course for the purposes specified when the fee was proposed. Course fees are to be considered exceptions to standard budgeting procedures and implemented if they meet the criteria of CWUP 5-80-020. Extensive use of fees, either in number or in total cost, should be discouraged within a single department, especially if the courses with fees are required for the major. Any course fee project with a balance above 10% of the average for the revenue received during the last three years, is subject to review and/or change by the budget and finance committee in collaboration with the provost. Deficits are not allowable in course fee projects. Appropriate uses of funds for state-supported courses are outlined in policy 5-80-020 section (1)
[Responsibility: Academic Finance Manager; Authority: VP BFA; Reviewed/Endorsed by BFC; Reviewed/Endorsed by Provost’s Council; Cabinet/UPAC; Review/Effective Date: 12/04/2013; Approved by: James L. Gaudino, President]
CWUP 5-80-020 Criteria for Fee Changes
Fees may be proposed if they meet one of the following three criteria:
(1) Criteria for State-Supported Programs: fees may be charged sufficient to cover the costs of any of the following:
(A) The use of a facility that is required for a specific course, or course experience, but is not a part of the university’s facilities;
(B) Materials used to produce a product or project that becomes the property of the student;
(C) Materials required for a specific course or course activity that cannot be reused;
(D) Materials required for a specific course or course requirement that can be provided for students at a lower cost to students through volume purchasing;
(E) Materials used by a student who chooses to utilize additional resources above the standard resources provided to all students to complete course requirements or chooses to upgrade the materials used to complete the requirements;
(F) Transportation for students on field trips required for a specific course or specific course experience;
(G) The purchase and maintenance of equipment and software specific to the course;
(H) Occasional technical, safety, chemical hygiene, and lab/field assistant support;
(I) Private lessons in vocal or instrumental music; and
(J) Test fees.
(2) Criteria for Self-Support Programs: fees may be charged sufficient to cover the costs of the program, including the following:
(A) Promotion and delivery;
(B) Overhead of the unit;
(C) Contingency funds of the unit;
(D) Funds to develop new programs;
(E) Appropriate costs to support the other programmatic goals of the unit; and
(F) Other costs of the unit in providing services.
(3) Other Fees - Other fees may be charged sufficient to defray costs for non-compliance with university policy.
Tuition, mandatory fees, housing and dining room and board rates require Board of Trustee approval as outlined in procedure 2-10-030.
This policy is not intended to govern retail and resale products and services in; Auxiliary, Student Activities, Health and Counseling and Internal Services.
(4) As governed by RCW 28B.15.610 students are authorized to create or increase voluntary student fees for each academic year when passed by a majority vote of the student government, or a referendum presented to the student body. Additionally any increases to voluntary student fees must be approved by a majority vote of the ASCWU-SG or referendum presented to the student body. The following fees are classified as voluntary student fees:
(A) Athletic Fee
(B) Central Transit Fee
(C) Student Lobby Fee
(D)Math and Writing Tutoring Fee
(5) Changes to the Student Health and Counseling Fee and the Wellness Fee must go before an advisory vote of the ASCWU-SG or the student body prior to any action being taken by the Board of Trustees.
(6) The Student Technology Fee as governed by RCW 28B.15.051 may be abolished by a majority vote of the ASCWU-SG. Changes to the student technology fee must be agreed upon by both the Board of Trustees and the ASCWU-SG.
(7) Guidelines for Service and Activity Fees are established under CWUP 8-40-040.
[12/04/2013; Responsibility: Academic Finance Manager; Authority: VP for BFA; Reviewed/Endorsed by BFC; Reviewed/Endorsed by Provost’s Council; Cabinet/UPAC; Review/Effective Date: 05/28/2014; Approved by: James L. Gaudino, President]
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