CWUP 5-110

Summer Session

• 5-110-010 Administration
• 5-110-020 Budget and Budget Process
• 5-110-030 Department Administration
• 5-110-040 Planning for the Summer Session
• 5-110-050 Reporting

CWUP 5-110-010 Summer Session Administration

The provost is the principal administrator for summer session working through the office of the associate provosts.  The office of the associate provosts, in coordination with the senior academic budget officer prepares and submits the summer session budget, including tuition charges, to the president’s budget advisory committee during fall quarter. The college deans are responsible for the development of the summer session program and for proposing and administering the college budget. Department chairs develop the schedule of courses to be offered, publicize course offerings and assign faculty to teach course sections. The office of the associate provosts, in coordination with public affairs, is responsible for promoting summer session.

[Responsibility: Provost; Authority: Cabinet/UPAC; Reviewed/Endorsed by: Cabinet/UPAC; Review/Effective Date: 07/2009; 06/12/2019; Approved by: James L. Gaudino, President]

CWUP 5-110-020 Summer Session Budget and Budget Process

The summer session budget is maintained in the office of the provost. The summer session budget/project year is from October 1 through September 30.  A budget will be prepared by the senior academic budget officer in coordination with the academic colleges.  The summer session budget will be reviewed by the President’s Budget Advisory Committee (PBAC). Proposed change to summer tuition must be reviewed and recommended by PBAC, Cabinet, the president and the Board of Trustees (BOT) prior to the winter BOT meeting for the following summer.

Allocation of revenue to the colleges and distributions of funds to service areas will occur after summer session closes and all charges have been submitted to the office of the provost.

[Responsibility: Provost; Authority: Cabinet/UPAC; Reviewed/Endorsed by: Cabinet/UPAC; Review/Effective Date: 07/2009; 06/12/2019; Approved by: James L. Gaudino, President]

CWUP 5-110-030 Summer Session Department Administration

Department chairs holding ten to eleven month contracts: It is recognized that department administration in the summer is essential to effective programming and teaching. In addition to compensation for teaching, department chairs may, with the approval of the appropriate dean, receive compensation for administrative activities during the summer. This compensation is based on two calculations: (a) a fixed stipend (see chart); and (b) re-assigned faculty contact hours based on number of FTE faculty (see chart). To calculate the re-assigned faculty contact hours, add the total number of credits taught by department faculty (excluding 490’s, 496’s, 590’s, and 596’s), then divide by 10. If, for example, the result is 3 FTE, then the department chair will be paid for 2 comparable re-assigned faculty contact hours 2/45 of academic year salary). In the event a current department chair is not available for summer, the school/college dean, in consultation with the department/department chair will appoint a person to serve as acting chair for the summer.

Department Chair Salary Calculation

See below calculations for Summer Session FTEF and Stipend PLUS Comparable Re-assigned Faculty Workload Units.

• 0-1 FTE: $600 + 0 FWU
• 1-2 FTE: $600 + 1 FWU
• 3-4 FTE: $600 + 2 FWU
• 5-6 FTE: $600 + 3 FWU
• 7-8 FTE: $600 + 4 FWU
• 9-10 FTE: $600 + 5 FWU
• 11-12 FTE: $600 + 6 FWU
• 13-14 FTE: $600 + 7 FWU
• 15-16 FTE: $600 + 8 FWU
• 17-18 FTE: $600 + 9 FWU
• 19-20 FTE: $600 + 10 FWU

College deans will ensure that a list of primary and secondary contacts for the entirety of the summer months between spring and fall terms is compiled for each department and for the main office of the college. Additionally, each department will develop a communication plan to ensure that student-related questions/issues are resolved in a timely manner. This contact list and communication plan is to be provided to the office of the provost for distribution across the university.

[Responsibility: Provost; Authority: Cabinet/UPAC; Reviewed/Endorsed by: Cabinet/UPAC; Review/Effective Date: 07/2009; 06/12/2019; Approved by: James L. Gaudino, President]

CWUP 5-110-040 Planning for the Summer Session

The office of the associate provosts, in collaboration with the provost, in collaboration with the college deans, the registrar and summer session advisory committee, will prepare and distribute a summer session plan with responsibilities and timeline outlined, prior to November 1. The summer session plan will include, but will not be limited to:

(1) A review and assessment of the enrollment data from the previous summer;

(2) A proposed summer session budget for review by the President’s Budget Advisory Committee;

(3) A calendar for summer session;

(4) A process and time line for submitting course schedules;

(5) Class meeting time guideline. Scheduling courses, excluding workshops, must adhere to established meeting times guidelines; and

(6) A promotion/publicity plan.

[Responsibility: Provost; Authority: Cabinet/UPAC; Reviewed/Endorsed by: Cabinet/UPAC; Review/Effective Date: 07/2009; 06/12/2019; Approved by: James L. Gaudino, President]

CWUP 5-110-050 Reporting for Summer Session

In November, the office of the associate provosts will report on the completed summer session. Reports will include enrollments, income, expenses, and any new initiatives.  Information for the reports will be provided by the deans, registrar, institutional effectiveness, public affairs and the budget office.

[Responsibility: Provost; Authority: Cabinet/UPAC; Reviewed/Endorsed by: Cabinet/UPAC; Review/Effective Date: 07/2009; 06/12/2019; Approved by: James L. Gaudino, President]