CWUP 5-120

Library

• 5-120-020 Use of CWU Archive and Special Collections (CWUASC) Research Room
• 5-120-030 Circulation
• 5-120-040 Fair Use Guidelines
• 5-120-080 Interlibrary Loan (ILL)
• 5-120-100 Public Computer Use
• 5-120-130 Request for Reconsideration of Library Resources
• 5-120-140 Streaming Content
• 5-120-150 Tours for Non-CWU Groups

CWUP 5-120-020 Use of the CWU Archives and Special Collections (CWUASC) Research Room

General Information

• As a courtesy to other researchers, cell phones must be turned off.
• Food and drinks are not permitted in the research room.
• Pencils, loose-leaf paper, and laptop computers may be brought into the research room. Pens and markers are not allowed. Pencils are available for researcher use.
• Use of cameras and scanning equipment are not permitted, unless by special permission of the university archivist.
• No library materials or personal items may be brought into the research room, including coats, briefcases, backpacks, computer cases, and purses. All library and personal items must be secured in one of the lockers that are located in the archives. Locks are provided for these lockers.

Permission to Publish

Permission to publish materials must be secured in advance in writing by contacting the University Archivist. 

Citing Our Collections

When citing materials from the collection, the cite should contain the following:

Appears Courtesy of Dr. James E. Brooks Library, Archives and Special Collections
[Collection title/Image]
Central Washington University

Duplication and Imaging Services

Researcher assumes all responsibilities, familiarity, and understanding of current ownership, U.S. Copyright laws and Fair Use guidelines.

Duplication and imaging requests must be completed and in compliance with the Washington Administrative Code (WAC) and Title 17 of the United States Copyright. 

Central Washington University retains all copyright and ownership to materials in the Brooks Library Archives and Special Collections Department.

Duplication and imaging requests may be declined if, in the determination of CWUASC/Brooks Library staff, materials are too fragile or may become damaged in the duplication or imaging process.

[Responsibility: Library Dean; Authority: Provost/VP for Academic and Student Life; Reviewed/Endorsed by Provost’s Council; 09-11-2013: Cabinet/UPAC; Review/Effective Date: 02/05/2014; 2/20/2019; Approved by: James L. Gaudino, President]

CWUP 5-120-030 Circulation

A Central Washington University ID card or library card is required to check out library materials, which includes the general collection and Government Publications.  Users are responsible for all materials checked out on their card.

Borrowers

All CWU faculty, staff, students, alumni and the general community may borrow materials from the Libraries. 

Loan Rule

Checkout periods apply to the following constituencies and materials types:

Books

• CWU students, graduate students, staff, alumni & community: 21 days
• Faculty: 90 days
• Reserve materials: 2 hours
• Reserve media materials: 4 hours
• Summit: 6 weeks
• Summit DVDs/Videos: 6 days
• Periodicals (Centers only): 7 days

Media Materials

• DVDs/CDs/Videos: 6 days
• Cameras: 3 days
• Laptops: 2 hours
• Electronic equipment: 2 hours
• Government Publications: 21 days

Please note:

• Books are subject to immediate recall at the request of another borrower after a minimum use period, or immediately if they are needed for the Reserve Collection.
• Materials are to be returned no later than the date due, prior to the Library closing time.
• Items in the Library that do not circulate included:  reference, microforms, periodicals, special collections.
• Borrowers are subject to a limit of 100 checked out materials at one time; exceptions may be waived upon approval from the Circulation Supervisor.
• Any patron with fines of $100.00 or more will have borrowing privileges suspended until the fines are paid and their account is in good standing.

Renewals

• Books: 3 renewals
• Periodicals (Centers): No renewals
• Summit materials: No renewals
• DVDs/CDs/Videos: 1 renewal
• Cameras: 1 renewal
• Laptops & equipment: No renewal

Service and Replacement Charges

All CWU students, staff, alumni, and community borrowers are subject to fines for overdue materials.  The date stamped in the item is the original notice of the due date. Failure to receive notices does not exempt borrowers from responsibility for charges.  Faculty are not fined for overdue materials but are billed for materials lost or returned more than 28 days late.  After the 28-day fine period, faculty will be charged the processing fee plus the maximum overdue fine, $15.00, which is retained as a billing fee.

Fines/Billing

• Book Fines: $0.50 a day for eight days; $1.00 a day thereafter to a maximum of $15.00.
  Recalled items: Regular fine plus $0.25 per day.
• Billing Replacement cost: plus $7.00 processing fee, plus $15.00 maximum fine.
• Reserves Fines: $1.00 per item per hour, not to exceed $12.00.
• Billing After 48 hours: $12.00 plus established replacement cost.
• Periodicals (Centers): Fines $0.25 a day for eight days; $0.50 per day thereafter to a maximum of $15.00. Billing Replacement cost, plus $7.00 processing fee, plus $5.00 maximum fine.

Summit

Fines: $0.50 a day for eight days; $1.00 a day thereafter, to a maximum of $15.00.
Billing: $15.00 plus a $75.00 replacement fee.

DVDs/CDs/Videos/Cameras/Media Equipment

Fines: $1.00 a day for seven days.
Billing: $20.00 plus replacement cost.

Laptops

Fines: $10.00 per hour for five hours.
Billing: $50.00 plus $1,500.00 replacement cost.

• If a billed and paid item is found and returned within a year, the charge for replacement will be refunded unless the item has been replaced.
• Fines and processing fees will not be waived or refunded.

All charges must be paid to the Cashier’s Office in Barge Hall.  University records may be held until such charges are cleared.  Failure to comply with Library policy may result in the revocation of library borrowing privileges.

Laptop Rules

• One laptop computer per patron may be borrowed at a time.
• All laptop computers must be returned to the Library Circulation Desk 15 minutes before the Circulation Desk closes. 
• The Borrower assumes all responsibility for all costs associated with the loss, theft or damage to the laptop computer and its accessories.  All costs associated with the loss, theft or damage to the laptop computer while on loan to the Borrower shall be the sole obligation of the Borrower. 
• The Borrower must inform the Library Circulation Desk staff immediately of any problems, damages, malfunctions, loss or theft of the laptop computer.
• The laptop computer must remain in the Library at all times.
• Laptop computers must be kept out of direct sunlight and away from liquids. 
• All files must be stored on a flash drive or the patron’s Novell file space prior to the return of the computer to the Circulation Desk.  The Library does not assume any responsibility for files stored to the laptop computer.
• No software may be loaded onto the computer at any time and none of the existing software or configuration options may be altered or deleted.
• Laptop computers must be returned to the Circulation Desk, not in the book drop.  Damage or replacement fines may be charged for any computer returned in a book drop. 

[Responsibility: Library Dean; Authority: Provost/VP for Academic and Student Life; Reviewed/Endorsed by Provost’s Council; 09-11-2013: Cabinet/UPAC; Review/Effective Date: 02-05-2014; Approved by: James L. Gaudino, President]

CWUP 5-120-040 Fair Use Guidelines

The Copyright Act of 1976 (Title 17 U.S. Code) grants to copyright owners the exclusive right to reproduce, distribute, perform, and display their works. As a general rule, copying, distributing, making derivative works, displaying or performing copyright-protected work requires the permission of the copyright owner.  However, copyright law provides several important exceptions to this rule.  The best known exception to copyright owners’ exclusive rights is Fair Use.

The principle of Fair Use has been developed through many court decisions and is codified in Section 107 of the copyright law.  Section 107 sets out four factors to be considered in determining whether a particular item falls under Fair Use:

1. The purpose and character of the use, including whether such use is of a commercial nature or is for nonprofit educational purposes.
2. The nature of the copyrighted work.
3. 3. The amount and substantiality of the portion used in relation to the copyrighted work as a whole.
4. The effect of the use upon the potential market for or value of the copyrighted work.   For purposes such as criticism, comment, news reporting, teaching, scholarship, or research, the use made of a copyrighted work is Fair Use and is not an infringement of copyright.  For more information see U.S. Copyright Office – Fair Use Factsheet. (Modified from The University of Washington Libraries and The University at Buffalo Libraries.)  

[Responsibility: Library Dean; Authority: Provost/VP for Academic and Student Life; Reviewed/Endorsed by Provost’s Council; 09-11-2013: Cabinet/UPAC; Review/Effective Date: 02-05-2014; Approved by: James L. Gaudino, President]

CWUP 5-120-080 Interlibrary Loan (ILL)

Borrowing

The Interlibrary Loan (ILL) borrowing is a service provided to address the research needs of Central Washington University (CWU) users. These include:

• Students
• Faculty
• Staff
• Emeritus Faculty
• Distinguished Service
• Alumni Association Members (Must pay all costs associated with item retrieval)
• Community Borrowers

This service allows access to materials needed for research that are not owned by the Brooks Library collections or the Summit Consortium Library (please see Summit Library Collection in CWUR 2-20-10). ILL is a form of resource sharing between libraries worldwide.

[Responsibility: Library Dean; Authority: Provost/VP for Academic and Student Life; Reviewed/Endorsed by Provost’s Council; 09-11-2013: Cabinet/UPAC; Review/Effective Date: 02-05-2014; Approved by: James L. Gaudino, President]

CWUP 5-120-100 Public Computer Use

Brooks Library computers are primarily intended for course-related research.  All patrons have a right and responsibility to use them in an ethical and legal manner.  Library computer use is governed by all applicable University policies, including the Acceptable and Ethical Use of University Information Technology Resources and the Policy on Sexual Harassment, as well as the United States Code, the Revised Code of Washington and the Washington Administrative Code. 

Users should respect the desires of others not to be inadvertently exposed to material that they find offensive.

The following activities are not permitted:

• Engaging in disruptive activity.
• Using workstations to gain unauthorized access to any network or computer system.
• Attempting to change, damage or disrupt library computer equipment or software.
• Using or storing personal files on library computers.Violating copyright laws or software licensing agreements.

The Library will pursue appropriate sanctions for violations of the activities listed above. 

The Library provides access to a wide variety of materials, including the Internet. In keeping with the American Library Association's guidelines on the Access to Digital Information, Services, and Networks, and the Library Bill of Rights, the Library endeavors to protect intellectual freedom and patrons’ rights to open access to information. 

[Responsibility: Library Dean; Authority: Provost/VP for Academic and Student Life; Reviewed/Endorsed by Provost’s Council; 09-11-2013: Cabinet/UPAC; Review/Effective Date: 02-05-2014; Approved by: James L. Gaudino, President]

CWUP 5-120-130 Request for Reconsideration of Library Resources

Brooks Library resources are selected to support the instructional, research, and service needs of the University community.

Resources included in a Request for Reconsideration will not be removed automatically from the collections.  These resources will be evaluated based on the documented objections. Library collections should reflect different philosophies and points of view. Appearance of a resource does not mean that the Brooks Library advocates or endorses the ideas or statements found in that resource.

Academic Freedom is protected by the Central Washington University Faculty Code and Collective Bargaining Agreement.

When a request for reconsideration of resources is submitted, the Brooks Library will take one of the following actions:  removal of a resource because it is inappropriate, the addition of a resource to balance the collection by providing alternative views, a combination of the above, or no action at all.

American Library Association (ALA) Library Bill of Rights

The American Library Association affirms that all libraries are forums for information and ideas, and that the following basic policies should guide their services.

1. Books and other library resources should be provided for the interest, information, and enlightenment of all people of the community the library serves.  Materials should not be excluded because of the origin, background, or views of those contributing to their creation.
2. Libraries should provide materials and information presenting all points of view on current and historical issues.  Materials should not be proscribed or removed because of partisan or doctrinal disapproval.
3. Libraries should challenge censorship in the fulfillment of their responsibility to provide information and enlightenment.
4. Libraries should cooperate with all persons and groups concerned with resisting abridgment of free expression and free access to ideas.
5. A person’s right to use a library should not be denied or abridged because of race, color, creed, religion, national origin, sex, sexual orientation, gender identity or gender expression, age, or disability.
6. Libraries which make exhibit spaces and meeting rooms available to the public they serve should make such facilities available on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting their use.

CWUP 5-120-140 Streaming Content

The Brooks Library will make every effort to provide streaming content for the academic use of students, faculty and staff of CWU. 

[Responsibility: Library Dean; Authority: Provost/VP for Academic and Student Life; Reviewed/Endorsed by Provost’s Council; 09-11-2013: Cabinet/UPAC; Review/Effective Date: 02-05-2014; Approved by: James L. Gaudino, President]

CWUP 5-120-150 Tours for Non-CWU Groups

The Brooks Library’s priority is to serve the research and curriculum needs of CWU students, faculty, and staff.  The Library also serves as a valuable resource to the local community and to the state.  Tours are available to assist non-CWU groups make the best use of the facilities, collections, and services.  Every effort will be made to accommodate requests for tours from outside groups.  Due to the demands for facility use and academic support, library tours for non-CWU groups are discouraged the last two weeks of each term. 

[Responsibility: Library Dean; Authority: Marilyn Levine, Provost/VP for Academic and Student Life; Reviewed/Endorsed by Provost’s Council; 09-11-2013: Cabinet/UPAC; Review/Effective Date: 02-05-2014; Approved by: James L. Gaudino, President]