CWUR 2-50-060

Curriculum Rules for Implementation

• 2-50-060(1) Contact Type Definitions for PeopleSoft
• 2-50-060(2) Course Modality
• 2-50-060(3) Cooperative Education
• 2-50-060(4) Course Numbering System
• 2-50-060(5) Graduate Courses (initial digits 5XX, 6XX, 7XX)
• 2-50-060(6) Individual Study Courses
• 2-50-060(7) International Study Courses and Programs
• 2-50-060(8) Office of Continuing Education - Credit Offerings
• 2-50-060(9) Office of Continuing Education - Noncredit Offerings
• 2-50-060(10) Professional Development Courses
• 2-50-060(11) Reserve Courses and Programs
• 2-50-060(12) Course Accessibility
• 2-50-060(13) Workshops, Special Topics, Seminars

(1) Contact Type Definitions for PeopleSoft

Listed below is the approved designation by type.

• ACT = Activity physical education activity courses.
• PRA = Practicum. Learning by practical experience under direct supervision of faculty and student employer. The primary learning activity is by supervised “hands-on” experience.  Including cooperative education (X90) and internships.
• DIS = Discussion - two way interaction between student and faculty.
• EPA = End-of-Program Assessment. Courses in which the primary activities involve reviewing and assessing student work on their major program. Includes portfolio assessment.
• FLD = Field Experience.
• IND = Independent Study. Student works independently with the limited faculty direction.  Used for (X96) courses.
• LAB = Laboratory. Instructing, preparing, and supervising student investigations and field studies. Used primarily for science based courses.
• LEC = Lecture. Formal presentation, primarily one way communication. 
• LEP = Lecture and Practice. Formal presentation of course content followed by practical application of material in a classroom or class lab setting.
• PRL = Private Lesson. Students work one to one with instructor. Used primarily for private lessons in music.
• SEM = Seminar. Students carry the major responsibility for course preparation, research and presentation of topics. Use for Seminar (X99) courses.
• STU = Studio. Multi-level group instruction often used for music and art studio courses.
• SUP = Supervision. Students engaged in supervised practical experience. Includes student teaching.
• THE = Thesis. Preparation of the master’s thesis (700) or undergraduate thesis.
• WEB = Web. Courses designed to be taught strictly via the web. 

(2) Course Modality Definitions for PeopleSoft.

A modality is a method for delivering course content. Learner outcomes and fundamental course content are not impacted by modality. A modality is separate from a contact type; a given contact type may be taught in multiple modalities. Listed below are approved modality designations.

In-Person

In-Person classes meet on the Ellensburg campus or at one of the CWU centers or instructional sites. Classes have a specific meeting pattern requiring students to participate in person at designated times which will be listed in the academic schedule. Any additional meeting times must be listed in the academic schedule, course description, or notes.

Asynchronous Online

Asynchronous Online classes are taught entirely online and do not require participation during a specific meeting time. Instructors may conduct online office hours and supplemental class activities, but cannot require synchronous participation. No meeting times will be listed in the academic schedule.

Instructors are encouraged to include in the course description or notes whether the class is self-paced or follows a class calendar.

Real-Time Online

Real-Time Online classes have a specific meeting pattern requiring students to participate through online platforms at designated times. All required meeting times, with the exception of the final, will be listed in the academic schedule. Any additional meeting times must be listed in the academic schedule, course description, or notes.

Hybrid

Hybrid courses contain a combination of required in-person meetings (on the Ellensburg campus or at one of the CWU centers or instructional sites) and online components (real-time online meetings and/or asynchronous content). Required meeting times for all face-to-face in-person and any required online meetings will be listed in the schedule.

Distance Education

Distance Education courses meet in-person on the Ellensburg campus or at one of the CWU centers or instructional sites and employ interactive video conferencing technology to allow synchronous participation from remote locations. Required meeting times will be listed in the schedule.

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(3) Cooperative Education

(A) Minimum Requirements (departments may have additional requirements):

1. The student is in good academic standing.
2. The contracted field experience is directly related to the student's major field of study and/or career goal.
3. The student has completed the appropriate prerequisite courses and possesses the required skills and knowledge.
4. The student must have a departmental faculty cooperative education (co-op) advisor.
5. The student must complete at least 45 credits prior to enrolling in a 290 including at least 15 credits at CWU.
6. The student must complete a minimum of 90 total credit hours with 10 or more credits in his/her major to enroll in 490.

(B) Program Enrollment

1. The student must complete and submit the learning agreement form for registration.
2. Students may register for cooperative education courses numbered 290, 490 and 590.  Credits are variable: 1-5 for 290, 1-12 for 490, and 1-12 for 590 level courses; as approved by academic department.
3. The student may count 20 credits toward graduation of which 10 may be at the 290 level and/or transfer credits. No more than 12 credits may be applied to a graduate degree. MFA is an exception to this procedure allowing for up to 24 credit hours.
4. Courses may be repeated when objectives and activities are different.
5. Student must complete an internship release form including a sexual harassment training certificate.

(C) Awarding of Credits

1. A minimum of 40 hours of field experience is required for each credit.
2. A means of evaluation is established between the student, the employer, and the faculty co-op advisor. Grading is S/U.
3. If the field experience is terminated by the employer or academic department or student, credit will not be awarded.
4. Credit will not be given for field or work-study experience completed prior to registration.
5. The contracted field experience may or may not be a paid position.
6. The cooperative education program should provide affected departments with evaluations from employers, faculty, and students on a quarterly basis along with a review of field placement sites.

(D) Student Supervision and Coordination

1. The employer/supervisor is identified on the learning agreement form.
2. The faculty co-op advisor must contact the employer/supervisor and the student at least twice each quarter.

(4) Course numbering system:

a. Course numbers are usually 3 digits. However, when necessary for logical ordering, a fourth digit may be added.
b. Courses should be numbered according to common fields of interest -- (e.g., literature, evolution, tests and measurements, etc.). Advanced courses should have the same last two numbers as beginning courses. Sequence courses covering allied subject matter should be numbered sequentially.
c. The initial digit should reflect the appropriate level of study.

• First Year: 1
• Sophomore: 2
• Junior: 3
• Senior: 4
• Graduate: 5,6,7

d. The basic numbering system, both as it applies to the institution as a whole and to the grouping within subject fields, should be as follows:

Second and Third Digit Description

• 01 to 09 Introduction to Broad Areas
• 10 to 89 Regular Department Courses
• 90  Cooperative Education
• 91  Workshops. 
• 92 to 95 Professional Laboratory Experiences, Practica, and Field Experience
• 96  Individual Study. 1-6 credits. May be repeated if subject is different.
• 97  Honors. 1-12 credits. Prerequisite, admission to department honors program.
• 98  Special Topics. 1-6 credits. May be repeated if subject is different
• 99  Seminar. 

Number Description

• 100 Courses for which credit will not be counted toward degree requirements.
• 184 First-Year Experience. General Education Program 4 credits. May not be repeated for credit.
• 500 Professional Development.1-5 credits, which will not be counted toward degree or certificate requirements.
• 689 Master’s Capstone.1-6 credits.
• 700 Thesis, Project, and/or Examination.1-6 credits.

e. Hold on Course Numbers. A moratorium exists on course numbers. The moratorium will last:
1. Eight years at the time a course is deleted, or
2. Eight years at the time it is put on reserve by a department, or
3. Three years after placed on reserve by the Office of the Regisrar's designee. (Ref CWUR 2-50-060(10)). 

e. Hold on Course Numbers. An eight-year moratorium exists on course numbers. The moratorium will last:

1. Eight years at the time a course is deleted, or
2. Eight years at the time it is put on reserve by a department, or
3. Three years after placed on reserve by the Office of the Registrar’s designee. (Ref: CWUR 2-50-060(10)).

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(5) Graduate Courses (initial digits 5XX, 6XX, 7XX)

(A) Graduate Enrollment - Students may be required to complete specific preparatory course work before acceptance into a graduate program, especially when the student's undergraduate degree was in a different field of study.

(6) Individual Study Courses

(A) Individual study courses are given only with the permission of the department chair. Students must secure a faculty member willing to supervise an individual study course. Faculty may agree to supervise individual study courses only in the subject area of their specialties. Faculty willing to supervise an individual study course and the student wishing to register for it should confer to determine the specific topic(s) to be studied, outline the study area, and develop specific student learning outcomes and an assessment plan. The student should complete the "Individual Study Permit" form and obtain the approval signatures of the faculty member supervising the study and the department chair. Faculty may either use letter grades or S/U depending on the nature of the study.

(B) Faculty should approve individual study courses only if the student has demonstrated adequate background in the subject to be explored, sufficient scholastic ability to succeed in the task, and independent study skills sufficient to conduct the study.

(C) The individual study course is intended for individual students, not for groups of students. If the learning experience is intended for a group of students, it must be offered as a special topic course (-98) or a regular course. Examples of inappropriate use of individual study include: internships, seminars, instructional or laboratory assistance, administrative assistance, tutoring, duplicating an existing course and groups of students doing identical individual studies.

(7) International Study Courses and Programs

The provost and the academic deans, is charged with coordinating and/or implementing all programs which involve either CWU students or CWU faculty. Cooperative, consortia or federated arrangements are encouraged among educational institutions with similar aims and goals.

(A) Recognizing the unique and diverse nature of international study, university-sponsored programs abroad will meet the same academic criteria as would be required of similar programs on the home campus.

1. When credit is granted, the student's admission status will conform to the specific requirements of the office of the registrar.
2. The teaching staff will consist of academic professionals who meet the standards for similar programs on the campus.
3. The course offerings will meet equivalent standards and conditions as those offered on the campus.
4. Courses with INTL, FNST or MFST prefixes are not offered on campus and are available only in conjunction with international programs, foreign languages or music departments. Credit to be given depends upon the evaluation made by the office of international studies and programs.
5. Travel programs per se or commercially sponsored "Travel Study" programs will not be granted credit.

(B) Process - Approval of international studies courses.

1. A new course form will be submitted to the FSCC as a variable topic course with a specific subject title. The new course form is approved by the office of international studies and the office of the registrar before submission to the FSCC.
2. Each sub-title falling into that specific subject may change quarterly and the office of international studies notifies the office of the registrar of the course name.
3. The INTL courses will transfer into CWU as a general elective with the INTL prefix. To receive equivalency credit for an existing course, a student must petition a department for a substitution in their major.
4. International studies and programs courses that are approved CWU faculty-led courses may offer credit through individual academic departments and follow the same approval process as a special topic, seminar, or workshop. These courses are pre-approved by the specific department. (See CWUP 5-50-020)

(8) Office of Continuing Education - Credit Offerings

Each request for a new degree program must be submitted on a new degree program form and includes all information on the new degree program instructions form. The new degree program proposal must be approved through the CWU curriculum approval process. All new programs or existing programs to be offered in new locations must be approved by NWCCU. Proposals for such programs must be submitted through the provost’s office.

(A) Certificate Program (Type B). Each request for a new certificate program (Type B) must be submitted on a new minor/specialization/certificate form and must be approved through the CWU curriculum approval process.

(B) New Course. Each request for a new course must be submitted on a new course form. Express approval of all such requests by the appropriate department chair and college dean is required.

(C) Existing Course. Each request for an existing catalog course or previously approved special topics course, seminar, workshop or professional development course must be submitted using the existing course addition form.

(9) Office of Continuing Education - Noncredit Offerings

Please see CWUP 5-90-060.

(10) Professional Development Courses

Departmental addition of a 500 catalog entry will follow the normal curriculum process for course additions. Specific 500 courses will be approved through the graduate office and at the individual college level. 

(11) Reserve Courses and Programs

(A) Courses can remain on reserve for three years. After three years, they will become inactive automatically by Office of the Registrar or designee.

Courses that have not been taught for five years will automatically be placed on reserve by Office of the Registrar.

(B) Courses or programs to be placed on or taken off reserve should be submitted using the course or program reserve form for approval by the appropriate individuals as identified on the form and are sent to the FSCC for review.

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(12) Course Accessibility

Please see CWUP 5-90-060.

(13) Special Topics

(A) Special Topics should be submitted using the New Course form for approval by the appropriate individuals as identified on the form and will follow the normal curriculum process for course additions.

(B) Time Restriction - Courses offered as (X98) are temporary offerings. These numbers are used to describe courses offered on an experimental basis, for topical issues, and for niche markets. Upon approval, the course may be offered for a period of three years. Afeter three years courses will be deleted or must be converted to a regular course (numbered X10 to X89), submitted and approved through the established curriculum process. The provost’s office or designee will notify all departments annually of expiring special topics.

(C) The FSCC may grant exceptions to the new course proposal process for Special Topics (X98) developed by new faculty (including visiting faculty) prior to the start date of the new faculty member’s first year of employment. Department chairs may serve as the originator of the proposal. The FSCC may grant permission during the academic year prior to employment or by emergency approval in summer prior to employment as indicated in CWUR 2-50-040(7).

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[Responsibility: Faculty Senate; Authority: Provost/VP for Academic & Student Life; Reviewed/Endorsed by Provost’s Council 07/14/2015; 02/07/2018; 06/28/22; Cabinet/UPAC; Review/Effective Date:10/07/2015; 04/18/2018; 2/20/2019; 4/17/2019; 11/04/2020; 02/03/21; 11/3/21; 11/09/22; Approved by: A. James Wohlpart, President]