CWUR 2-20

Library

• 2-20-010 Interlibrary Loan
• 2-20-020 Streaming Content
• 2-20-030 Tours for Non-CWU Groups

CWUR 2-20-010 Interlibrary Loan (ILL)

(1) Summit Library Collection

ILL service does not order materials available for loan to CWU users through the regional Summit Consortium Library. Users must search the Summit Catalog for item availability prior to submitting an ILL request. Please contact the Brooks Library Circulation Department for further information on Summit services.

(2) Interlibrary Loan Services

(A) ILL

1. Provides loans and electronically delivered articles from other libraries’ collections.

2. Pick up of loaned materials is at the Brooks Library Circulation Department.

(B) Document Delivery

1. Provides materials owned within the Brooks Library collection.

2. Limited to off campus users, plus article delivery for faculty.

3. Delivers requested articles electronically; loaned items are mailed to the user’s home address.

(3) Undergraduate Students’ Request Limit

(A) Ten (10) active ILL requests is the default allowed for undergraduate students.

(B) An undergraduate can request to have this limit raised when the Brooks and Summit Libraries’ resources do not meet their research needs.

(4) Off Campus Users (Includes CWU Centers’ users and CWU users not in close proximity to the main campus.)

(A) Services

1. Off Campus users have access to:

a. The Brooks Library collection through the Document Delivery service.

b. Other libraries’ collections through the ILL service and Summit resource sharing through the Orbis-Cascade Alliance.

2. Loaned items are mailed to a user’s home address (or to the user’s Center, if specified).

(B) Returning Loans

1. At user expense (through USPS, FedEx, UPS, etc.) or items may be dropped off for return through their CWU Center.

(5) Materials Available for Interlibrary Loan

(A) These may be obtained from other libraries:

1. Monographs published after 1800, depending on the policy of the lender.

2. Newspapers on microfilm as available.

3. Masters theses and doctoral dissertations as available.

4. Photocopies of journal articles or book chapters (observing the Copyright Law).

(B) These may not be obtained from other libraries:

1. Materials already owned in CWU collections in any format, unless declared missing or for some reason unavailable.

2. Materials classified as reference or on reserve for classes.

3. New materials in high demand.

4. Unique, rare, bulky, valuable or fragile items.

(6) Delivery Timeline

(A) ILL

1. Photocopies are usually obtained within 3 to 5 working days.

2. Loan items such as books, government documents and microfilms, may take up to two weeks, or more. Retrieval time for items varies, depending on availability and distance from the lender.

(B) Document Delivery

1.Usually the same day for electronic delivery of articles. Loaned items are usually mailed out the same day (USPS First Class).

(7) Potential Costs

Most libraries loan their books or send articles for free. In addition, ILL has reciprocal agreements with many institutions to share collections for free. Brooks Library makes every effort to borrow from free-lending libraries to mitigate charges to the patron.

(A) Lender Fees for ILL

1. When a lending library does assess charges (for enrolled CWU students and current CWU faculty and staff):

a. CWU will subsidize up to $15.00 of any fee.

b. If there is no other source but a library that charges more than our $15.00 maximum cost, the user will be contacted for approval for the additional charge.

c. With user pre-approval of the fee, when the item arrives the fee will be charged to the user’s Safari account.

(B) Copyright Fees for ILL

1. Copyright fees will be paid for by the library.

(C) Document Delivery

1. No fees for this service.

2. Users must return borrowed materials at their own expense or they may drop materials off at their CWU Center for return.

(8) Rush Fee Service

(A) Fee: $10; the request will receive highest priority in processing.

(9) Due Dates, Fines and Lost Items

(A) ILL

1. Due dates are set by the lending library; renewal may be possible.

2. Users are responsible for returning all loaned items on time. Items returned late can negatively affect future borrowing with lending libraries and will be assessed overdue charges consistent with the Brooks Library’s fines and billing policy.

3. Extremely overdue or lost items will be invoiced by the lending library for replacement cost and processing fee. This charge will be assessed to the user’s Safari account.

4. A pattern of late returns on items may cause a loss of ILL borrowing privileges.

(B) Document Delivery

1. Document Delivery general loan period is 5 weeks (3 weeks checkout plus 1 week travel time each way). Faculty loans are 90 days (plus travel time); renewal may be possible.

2.Late or lost library materials fall under the Brooks Library Circulation Department Policy.

(10) Copyright Law

Copyright Law applies to journal articles published within the last five years and not owned by the Brooks Library.

Within those five years, a library exceeding five articles per periodical title per year, or one article per issue for any year, must pay royalties to the publisher.

The copyright law of the United States (Title 17, United States Code) governs the making of photocopies or other reproductions of copyrighted materials.

Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specified conditions is that the photocopy or reproduction is not to be "used for any purpose other than private study, scholarship, or research." If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of "fair use", that user may be liable for copyright infringement.

The Brooks Library reserves the right to refuse to accept a copying order if, in its judgment, fulfillment of the order would involve violation of copyright law.

(11) LENDING

The Brooks Library Interlibrary Loan and Resource Sharing Service is available at no cost to the borrowing library, with the exceptions listed below.

(A) Reciprocal lending agreements are welcome from other institutions.

(B) CWU is a member of:

1. LVIS (Libraries Very Interested in Sharing)

2. ICCL (Interinstitutional Committee of Chief Librarians), which oversees WSCLP (the Washington State Cooperative Library Project).

(C) OCLC Symbol: CWU

(D) CWU follows the guidelines of the American Library Association’s National Library Code and the US Copyright Revision Act of 1976 (17 United States Code 101 et seq.)

(E) Lending Requests Accepted Via:

1. OCLC

2. ALA request form

3. Email: ill@cwu.edu

4. Telephone requests are not accepted

(F) Lending

1. Brooks Library lends the following:

a. Books

b. DVDs/Videos (most titles)

c. Theses

(G) Loan Period:

1. Four weeks for books and theses (renewals are selective)

2. One week for DVDs/Videos (no renewals)

(H) Brooks Library cannot lend the following:

1. Reference material

2. Unbound Periodicals

3. E-materials, except when the e-resource license permits

4. Materials with MEC or SOE locations

5. Archives and Special Collections

(12) Copying

(A) Copies provided from e-journals, only as the e-resource license permits.

(B) The first 50 pages copied free of charge.

(C) Articles will be delivered electronically (Odyssey, Ariel, Email) or by fax or mail.

(13) Rush Orders

(A) Rush orders are accepted for a $10.00 charge.

(14) Billing

(A) IFM OCLC Interlibrary Loan Fee Management) service for all fees.

(B) Lost book replacement costs will be invoiced to patron or institution.

[Responsibility: Library Dean; Authority: Provost/VP for Academic and Student Life; Reviewed/Endorsed by Provost’s Council; 09-11-2013: Cabinet/UPAC; Review/Effective Date: 02/05/2014; 2/20/2019; Approved by: James L. Gaudino, President]

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CWUR 2-20-020 Streaming Library Content

The Brooks Library will make every effort to assist faculty in providing students access to streaming content. Due to funding limitations, the library will give first priority to support courses that are offered fully online when purchasing new streaming content and/or rights.

Only streaming content requests submitted using the official online Streaming Content Request Form will be considered for purchase. The Collection Development Librarian and Instructional Design Librarian will vet requests and process.

[Responsibility: Library Dean; Authority: Provost/VP for Academic and Student Life; Reviewed/Endorsed by Provost’s Council; 09/11/2013: Cabinet/UPAC; Review/Effective Date: 02/05/2014; 2/20/2019; Approved by: James L. Gaudino, President]

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CWUR 2-20-030 Tours for Non-CWU Groups

All visitors to the library are expected to comply with policies regulating the use of the facility and conduct within.

To discuss a tour contact the department that best fits the needs of the group: • General research and tours: Contact Reference at 509.963.1021
• Government Information and/or Map Library tours: Contact 509.963.1541
• Music Library & Listening Center tours: Contact 509.963.1841
• Special Collections & University Archives tours: Contact 509.963.1717 • For campus parking information, contact 509.963.2667 General Tour of the Brooks Library Building • A tour will provide the group with an orientation to the physical space, services, and collections of the library and does not include instruction on how to use library resources.
• Tours last approximately 30 minutes.
• Groups larger than 30 will need to be divided and should have at least one teacher/ supervisor per 15 students.
• For groups of K-8 students, the Reference Department must be notified two weeks prior to the requested date of the tour.
• Individuals may go on self-guided tours using the library's floor maps, signage, and by asking for information at service desks.

Instructional Orientation (for non-CWU groups)

The Library encourages the scheduling of instructional orientations for high school and community college classes where there is a substantial research assignment that can benefit from university-level library resources. Basic instruction in using appropriate information resources will be provided. Depending on the size and needs of the group, some limitations on equipment and resources may be necessary. More extensive instruction may be available for certain collections (e.g., Special Collections & University Archives). • Sessions typically last 50 minutes and can provide students with an overview of a university library and hands-on practice with the library's catalog and resources relevant to the class assignment. • Access to Library resources is limited to on-site classroom instruction; for borrowing and other privileges, inquire at Circulation.
Groups larger than 30 will need to be divided and will require the presence of at least one teacher/supervisor per 15 students.

[Responsibility: Library Dean; Authority: Provost/VP for Academic and Student Life; Reviewed/Endorsed by Provost’s Council; 09-11-2013: Cabinet/UPAC; Review/Effective Date: 02-05-2014; Approved by: James L. Gaudino, President]

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