RFQ and General Condition Documents

PROJECT DESCRIPTION: Parking Lot Maintanance and Repairs

Project Manual - Bid Documents

SMALL WORKS ROSTER PROCEDURE:

This campus project is being delivered using CWU's Small Works Roster process.  Contractors interested in bidding must be listed on CWU's Small Works Roster and have a current Washington State Contractor's License.  The CWU Small Works Roster Application can be found here: https://cwu.gob2g.com/

ELECTRONIC BID OPENING:

The electronic bid opening process shall consist of an email submitted to Dave Kopczynski, Construction Coordinator, David.Kopczynski@cwu.edu.  The email submission shall have the Bid Form (see Section 00 2000) attached in PDF format.  The email with the Bid Form must be submitted prior to 2:00 PM, Pacific Time, Thursday, May 30, 2024. Upon receipt of the electronic bid, the CWU Project Manager will reply to the email address and acknowledge receipt of the Bid Form.

BASE BID:

The base bid amount the Contractor submits shall be to furnish all labor, supervision, materials, services, and equipment required for Parking Lot Maintenance and Repair in accordance with the Bid/Construction Documents.

PROJECT SCHEDULE:

May 1, 2024: Small Works Roster Contractors will be solicited by CWU to submit bids.
May 30, 2024: Bids must be received prior to 2:00 p.m. May 30, 2024.
September 13, 2024: Project shall be fully completed by September 13, 2024.

CWU CONTACT:

Direct all questions regarding the project to Dave Kopczynski, CWU Project Manager, at David.Kopczynski@cwu.edu or 509-899-5787.

SITE VISIT & PARKING:

The pre-planned site walk through is planned for May 8, 2024 at 10:00 a.m.

Jongeward is located on the CWU Ellensburg Campus, 205 E. 11th Avenue. Limited visitor street parking is available or daily passes ($6.00) can be purchased online at https://www.cwu.edu/parking/ . Parking without a permit may result in receiving parking ticket that will not be reimbursed by the university.  A site walk-through is encouraged but is not mandatory. A site walk-through at other times can be arranged by contacting Dave Kopczynski at 509-899-5787.

BID/CONSTRUCTION DOCUMENT CLARIFICATIONS AND PRODUCT SUBSTITUTIONS:

Any clarifications or product substitution requests to the Bid/Construction Documents must be submitted to the CWU Construction Coordinator at least five (5) working days prior to the bid opening.  Approval of proposed equals or substitutions will be made by addendum prior to receipt of bids and by a properly executed change order after receipt of bids.

SUBMITTAL DEADLINE AND INSTRUCTIONS

Response Date: 3:00 PM PST, Ellensburg, WA local time, Wednesday, April 10th, 2024

Qualifications will be received by Central Washington University (CWU) from Architectural & Engineering (A/E) teams interested in providing architectural historian services for the Student Health Center  Central Washington University | Student Health and Wellness (cwu.edu).  Services are expected to include: Intensive level survey of the Student Health Center and provide updated Historic Property Inventory. 

Google map location:  https://maps.app.goo.gl/hWuvKgvGpPjeTyLN7

This project scope is part of CWU’s fulfillment of Federal reporting requirements for a grant we obtained to update the mechanical systems of our Student Health Center. 

As part of CWU’s obligation to reporting periodic updates on the associated project, we received one requirement on the determination of environmental and historic preservation compliance is required

In order to obtain a letter of support from DAHP (Department of Archeologic and Historic Preservation), they (DAHP) have requested that a survey be completed by a Secretary of the Interior profession qualification standard.

 As directed by DAHP:

The National Park Service’s Professional Qualification Standards require the following of Architectural Historians:

 The minimum professional qualifications in architectural history are a graduate degree in architectural history, art history, historic preservation, or closely related field with coursework in American architectural history or a bachelor's degree in architectural history, art history, historic preservation or closely related field plus one of the following:

1. At least two years of full-time experience in research, writing, or teaching in American architectural history or restoration architecture with an academic institution, historical organization or agency, museum, or other professional institution; or

2. Substantial contribution through research and publication to the body of scholarly knowledge in the field of American architectural history.

If they have anyone on staff that meet the above, that could work, but I would also just recommend reaching out to a cultural resource firm who have experience with the documentation we are asking for to make the process go as smoothly as possible. Qualified participants will be listed on the Association for Washington Archaeology (AWA) list .Participants may also be listed on the Washington Trust for Historic Preservation website.

We are seeking qualified A/E teams with certification of either Association for Washington Archaeology (AWA) or Washington Trust for Historic Preservation.

At the discretion of the University, firms that are not physically located in the State of Washington will be required to affiliate with a qualified, in-state firm acceptable to the University.

For project information and required submittal information contact:

Delano Palmer, Director of Capital Planning & Projects

Capital Planning and Projects

Central Washington University

400 E. University Way

Ellensburg, WA 98926-7523

1. (509) 963-2909

Delano.Palmer@cwu.edu

The University is requiring electronic submittals of the items listed below for this solicitation. Hard copy submittals will not be accepted.  Submissions must be electronically delivered to Delano. Palmer@cwu.edu prior to 3:00 PST on the date scheduled.  Since CWU limits incoming email to 7 Mb, submissions should be made via zip file, drop box, cloud download or similar means.

1. The electronic submittal shall use this subject line: “CWU Project No. 16740-01 Architectural Historian Survey – Due April 10th, 2024 before 3:00 PM PST”
2. Please limit file size to 80MB.
3. The University will use the time stamp on the submittal upload to determine timeliness.
4. Proposers are responsible for ensuring timely delivery of submittals.
5. The University is not responsible for Finalists’ technical difficulties in submitting electronically.
6. Late submittals will not be evaluated.
7. Submittal format requirements:
   1. Formatted in a single searchable PDF.
   2. Include searchable bookmarks for each section of the Qualification, corresponding to the sections outline in Selection Search Criteria.
   3. Organized in accordance with the RFQ.
   4. Submittals are encouraged to be under forty (20) pages, not including appendices. A “page” is defined as, when printed, a one-sided single sheet of 8.5 x 11 paper or 11x17, unless the instruction specifically allows a larger sheet of paper.
   5. The font should be no smaller than 10 point.

Any addenda issued for this RFQ will be published at the following website address: 

Central Washington University | RFQ and General Conditions (cwu.edu).  Design teams are responsible for checking the website for any addenda prior to submission of Qualifications. If you are unable to download the addenda, you may contact the individual noted above.

 SUBMITTAL REQUIREMENTS

• Letter of interest
• Company profile/brochure illustrating the design and construction documentation capabilities of the A/E team necessary to complete the project
• Qualifications of primary team members (including sub-consultants) that will perform duties on this project, anticipated responsibilities if selected.
• Insurance forms (may be included as an appendix) indicating the firm’s ability to provide insurance in the following amounts:
  • Professional Liability Insurance – annual aggregate of $1,000,000.
  • General Liability Insurance – combined single limit of $1,000,000, aggregate limit of

$2,000,000.

•  Auto Insurance – combined single limit of $1,000,000.

• • Workers Compensation

SELECTION CRITERIA

• Qualifications and expertise of consultants relating to design and construction documentation for institutional projects of this type and complexity.
• Familiarity with State of Washington Public Works procedures.
• Quality of consultant’s service received by previous clients including CWU.
• Proximity of the consultants to the project site.
• Cost estimating skills related to similar projects, including historical accuracy of firm with conceptual cost estimates through design and construction.

Included Content

• DAHP Letter for Historic Preservation
• Brief History on Student Health Center

SELECTION SCHEDULE

March 28th, 2024                   Advertise RFQ

April 10th , 2023                    Qualifications due

April 11th – April 12th             Selection is completed based on merits of RFQ submission.

April 15th                               Final selection & contract negotiations

Week of April 22nd                  Anticipated Notice to Proceed

PROJECT:  HYDROGEOLOGIC TEST WELL DRILLING

Project Manual

Addendum 1

Test Well Bid Questions with Responses

Project Details - OPS Hosted Projects (onlineplanservice.com)

SCOPE: The work consists of the drilling, installation, and testing of a test well at the
planned extraction well location for a ground source heat pump (GSHP)
heating and cooling system for the North Academic Center Project. The well
location is approximately 60 feet northwest of the intersection of East Dean
Nicholson Boulevard and North Walnut Street, Ellensburg, WA.

ESTIMATED COST: $1,100,000.00 (One million one hundred thousand dollars)

SUBMITTAL
REVISED TIME/DATE/LOCATION: Sealed Bids will be received up to 2:00:00 PM PST, Tuesday, April 2nd,2024 at Central Washington University’s Jongeward Plant Services Building,
located at 205 E. 11th Avenue, Ellensburg, WA 98926.

Bids received after the day and hour stated above will not receive
consideration and will be time/date stamped and returned to bidder
unopened.Shortly after 2:00:00 PM PST, bids will then be publicly opened and read
aloud.

If hand-delivered, the physical location is:
Central Washington University, Jongeward Plant Services Building
205 E. 11th Avenue, Ellensburg, Washington 98926
If delivery is by United States Postal Service, FEDEX or UPS, the address is:

Central Washington University, Jongeward Plant Services Building
400 E. University Way, Ellensburg, Washington 98926-7523

PREBID CONFERENCE: The Project site is available for inspection by prospective bidders at a
MANDATORY pre-bid conference and site walk-through at 11:00 AM on
Tuesday, March 19, 2024 in Jongeward Room 116. Jongeward is located
on the CWU Ellensburg Campus, 205 E. 11th Avenue. Limited visitor
parking is available in front of the building, as well as limited street parking
or daily passes can be purchased at brown ticket dispensers located
throughout campus. A ticket dispenser is available at the CWU Conference
Center parking lot at 600 E. University Way, Ellensburg, WA. Attendance at
the pre-bid conference and site walk-through is mandatory for all firms
intending to submit responsive bids. Additional site visits at other times can be arranged by contacting CWU Project Manager Joe Chanes at (509)
856-7107.

Any questions relating to the project or this advertisement should be directed
to Tom Golden (A/E Representative) at NAC Architecture, phone 509-838-
8240 or email tgolden@nacarchitecture.com by 5:00 PM PST Tuesday,
March 19, 2024.

Document clarification questions must be submitted in writing.
Contractors may order plans and specifications from Abadan Reprographics, 603 E 2nd Avenue,
Spokane, WA 99202, telephone 509-747-2964. Bidders are solely responsible for ensuring the
completeness of their bids should they not obtain and review the entire set of plans and specifications.

To view, download or order the Contract Documents on-line, go to NAC Architecture’s Planroom
webpage at: https://hosted.onlineplanservice.com/Project/173 To view files for the project, or to order hard copies or digital files of the bid documents, click on the project name. The documents may also be viewed at the office of Capital Planning and Projects Jongeward Plant Services Building, Room 101,  205 E 11th Avenue, Central Washington University, Ellensburg, Washington 98926.

Central Washington University’s Capital Planning & Projects division of Facilities Management is pursuing new & renewal applicants for the Small Works Roster or Consultant Roster.

There is no deadline for submission, but roster space is limited, so all interested parties should register as soon as possible.

We moved our platform online utilizing OMWBE’s Access Equity B2G Now system.  This is the same platform as the Department of Enterprise Services (DES) B2G Now system and your existing login credentials are applicable. 

Please find the attached hyperlink for registration to either the Small Works Roster or Consultant Roster

 https://cwu.gob2g.com/

Small Works Roster

Our procedure expedites the University public works construction process on projects under $350,000.  Details of qualification requirements are available as you register online.

Consultant Roster.

Inclusion on consultant roster does not represent a pre-qualification of a guarantee that any firm will receive a contract based on included on the roster.  CWU will evaluate the qualification information of consultant and engineering firms on the roster to select the most qualified firm for individual public works projects where the total consultant fee is less than $150,000.

More information on CWU projects, news and updates can also be found on our main website, which also has a link to our roster sign up.

https://www.cwu.edu/about/offices/facilities/capital-planning-projects/index.php

PROJECT DESCRIPTION:

Replace the existing water service to the Brooklane Apartments. This work will be done in 3 phases.  The first phase of work includes the main cold water service with valves and valve risers for future phased connections to apartments as indicated in the attached contract drawings.  Maintain the existing service to the apartments.

Following the Wednesday, February 21st, 2024 bid submission, this project has been awarded to:  Belsaas & Smith

Questions about this project can be submitted to: Gary.gleason@cwu.edu

PROJECT DESCRIPTION:

The flooring surface above the central data center in Samuelson Hall has experienced leaking issues.  This project would include substrate clearing, cleaning, scarifying, preparation, and installation of new elastomeric fluid -applied flooring to protect room 261. 

Following the Thursday, December 21^st, 2023 RFQ submission, this project has been awarded to:  Mountain West Polymers

Questions about this project can be submitted to:  William.Lovell@cwu.edu

Project Description:

Central Washington University (CWU) is seeking qualified Engineering teams interested in providing engineering services for developing CWU’s Decarbonization Plan for the Ellensburg campus. Deliverables from this project will be used as supporting data for the 2025-2027 Capital Budget Request in September of 2024 and for the upcoming legislative requirements associated with HB1390.

Following the Wednesday, September 27^th, 2023 RFQ submission, this project has been awarded to:  McKinstry LLC

Questions about this project can be submitted to:  Jeremiah.Eilers@cwu.edu

Following the Tuesday, October 3rd, 2023, RFQ submission, this project has been awarded to Garco Construction.

Questions about this project can be submitted to:  Joe.Chanes@cwu.edu 

Following the Wednesday, September 27^th, 2023 RFQ submission, this project has been awarded to:  DLR Group.

Questions about this project can be submitted to:  David.Kopczynski@cwu.edu

Following the Wednesday, September 20^th, 2023 bid submission, this project has been awarded to:  Primary Electric & Design, LLC.

Following the Wednesday, July 12^th RFQ submission, this project has been awarded to :  OPSIS Architecture.

Questions about this project can be submitted to Joanne Hillemann:  Joanne.Hillemann@cwu.edu.