CWUP 2-20

CWUP 2-20-010 Awarding of Posthumous Degrees

When Central Washington University receives a request from the student’s immediate family, authorized student support network, or from the student’s major department within one year following the death of a student who has been enrolled in a program of study at CWU until the time of the onset of a terminal illness, an injury, or death, the university may award a degree posthumously if the following conditions are met:

For undergraduate students:

(1)The student had earned at least 30 credits towards graduation at CWU.

(2)In the case where the student had declared a major, the major department and dean endorse the request.

(3) In the case where the student had not declared a major, the Dean of Student Success, in collaboration with college deans, endorses the request and recommends an appropriate major and degree.

For graduate students:

(1) The student had declared a specific degree program and had completed at least 15 creditstowards graduation at CWU.

(2) In the case where the student had not declared a specific degree program and had completed at least 15 credits towards graduation at CWU, the Dean of the Graduate School, in collaboration with college deans, endorses the request and recommends an appropriate program and degree.

Anyone may identify a candidate for a posthumous degree, but the formal request must come from the student’s family or authorized student support network to the academic dean in which the student was enrolled as a major, or the Dean of the Student Success for those without a declared major.

The dean will verify program/plan and progress toward degree completion. Upon verification, the dean will forward an official nomination for a posthumous degree to the provost.

The provost reviews all posthumous degree requests and makes the final decision.

Enrolled students who die before meeting the criteria listed above for a posthumous degree may be nominated for honorary degrees.

The graduation application fee will be waived for the posthumous or honorary degree.

Any outstanding debt incurred by the student to CWU will be waived.

The statement "awarded posthumously" will be printed on the student’s academic record, but not on the diploma.

[PAC: 2/6/02; Responsibility: Provost/VP of Academic Affairs; Authority: Cabinet/UPAC; Reviewed/Endorsed by: Provost Council, 5/4/21; Cabinet/UPAC; Review/Effective Date: PAC 04/2002; 06/23/2021; Approved by: Jim Wohlpart, President]

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CWUP 2-20-030 Class-Size

(1) Course enrollment limits are determined by a number of factors including (1) the maximum number of students in which a high level of student learning can take place, (2) instructional method (format) and mode, (3) the available seats or work stations in a classroom, (4) other factors such as limits set for accreditation, safety, etc.

(2) Classes with fewer enrollments than that listed below may be offered only with approval of the appropriate college dean, in consultation with the department chair.

Level Enrollment:
100-200 - 24
300-400 - 15
Graduate - 10

Examples of potential exceptions include:
1. The course is required for graduation and suitable substitutions cannot be made for students.
2. The course is in a newly established program, concentration, or specialization.

3. The course is a cross-listed or layered course taught as a single class at the same time, where the combined section total is above minimum enrollment.
4. The course is being offered for the first time.

5. The classroom capacity constrains enrollment (e.g., labs).

6. Maximum course enrollment is limited by the general education program rules.

[Responsibility: Provost/VP of Academic Affairs; Authority: Cabinet/UPAC; Reviewed/Endorsed by: Cabinet/UPAC; Review/Effective Date: 07/2008; 06/12/2019; Approved by: James L. Gaudino, President]

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CWUP 2-20-040 Course Materials - Cost Savings

(1) In accordance with RCW 28B.10.590, the Wildcat Shop will:

(A) Provide students the option of purchasing materials that are unbundled when possible, disclose to faculty and staff the costs to students of purchasing materials, and disclose publicly how new editions vary from previous editions;

(B) Actively promote and publicize book buy-back programs; and

(C) Disclose retail costs for course materials on a per course basis to faculty and staff and make this information publicly available; and

(2) Faculty and staff members consider the least costly practices in assigning course materials, such as adopting the least expensive edition available when educational content is comparable as determined by the faculty and working closely with publishers and local bookstores to create bundles and packages if they deliver cost savings to students.

(3) As used in this section:

(A) "Materials" means any supplies or texts required or recommended by faculty or staff for a given course.

(B) "Bundled" means a group of objects joined together by packaging or required to be purchased as an indivisible unit.

[PAC 02/07; Responsibility: CFO/BFA; Authority: PAC; Reviewed/Endorsed by: Board of Trustees; Review/Effective Date: BOT 05/2007; Approved by: James L. Gaudino, President]

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CWUP 2-20-050 Establishment of Fees and Charges

(1) Fees and charges are those amounts assessable to students and other clientele as appropriate by Central Washington University. Proposals to establish or alter fees and charges must be placed in writing as a request and include a justification. All proposals must be submitted to the appropriate administrative officers for review. Approval of charges for goods, individualized services, or interdepartmental services may be approved by the administrative office.

(2) Establishment of, or alteration to, mandatory student fees (fees required of all participants in an activity) including but not limited to: tuition and fees, special course fees, academic service fees, room and board charges, fines, penalties, deposits, etc., must be submitted to the president's executive leadership team and the board of trustees for approval. The proposal must be effective at a future date and in no case be retroactive.

(3) The annual university catalog is the document used for the publication of fees and charges. If a new fee or charge is created or adjustment is made in established fees or charges during a school year, publication of such information must be made by at least two of the following methods:

(A) Publishing in the forthcoming issue of "The Observer";

(B) Inclusion in the forthcoming issue of the "CWU Bulletin";

(C) Distribution of a separate printed notice to those persons involved;

(D) Posting on the various bulletin boards around campus. The administration of the fees and charges as approved shall be the responsibility of the department assigned by the president's executive leadership team. In cases where the fees should be increased, decreased, or eliminated, such analysis shall be performed by the responsible department.

(4) The responsible department may then assess fees and charges using one of the following means:

(A) Enter charge on the billing/receivable system;

(B) Give the student a form which the student shall mail or deliver to the cashiers' office for receipting when payment is made;

(C) List the student names and amounts when a number of students are involved in the same activity, such as housing and food service charges, accompanied by a charge/credit invoice as the control document;

(D) Make more than one copy of other individual charge tickets, such as traffic or parking violations.

(5) Assessed fees and charges will be collected by the cashier’s office. Specialized cashiering offices are located in the Wildcat shop, off-campus sites, and the Student Union and Recreation Center. Other specialized cashiering offices may be established elsewhere on campus as approved by the vice president for business and financial affairs. At no time will the cashier’s office assess fees and charges. Fees and charges will be accounted for through the accounting office.

(6) Delinquency Policy. Tuition and fees are due at the beginning of the quarter and must be paid by the sixth day of instruction. Tuition and fee adjustments will be made for adding and/or dropping a course prior to the sixth day of instruction. Fees will be assessed for adding courses after the fifth day. A $50.00 late fee will be assessed on unpaid tuition and course fee balances after change of schedule period. Students who have not paid full tuition and fees by the 30th calendar day of the quarter will be assessed a $75 tuition nonpayment fee. A hold will be placed on their student record and they will be liable for 100% of tuition and fees. Students will receive notification to their CWU email account. Students must have their student financial account current prior to registering for future quarters or receiving other university services. Housing and dining charges must be paid in accordance with the contract agreement. Other assessed fees must be paid within 30 days of their respective due dates.

(7) Guaranteed Funding

(A) A student with an outstanding balance will not be considered delinquent if the student has proof of a guaranteed source of funds such as:

1. Promissory note for guaranteed student loans; or, other financial aid funds.

2. Verification of award from a sponsor for scholarship, vocational rehabilitation, a private firm, or other third party. Students shall have the right to appeal any charges, penalties, fees, registration calculations, cancellations, and housing evictions in accordance with existing university policy and state regulations.

(B) CWU will not impose any penalty (to include late fees, denial of access to classes, libraries or other facilities), or require that a covered individual borrow additional funds due to the delay disbursement of payment of CH 31 or CH 33 VA Educational Benefits.

1. Student is required to provide to the Veterans Center a certificate of eligibility/or VA Form 28-1905 for entitlement to educational assistance under chapter 31 Vocational Rehabilitation and Employment (VR&E) or 33 Post 9/11 GI Bill® no later than first day of term.

(8) Student financial services billing and receivables is responsible for the collection of any past due receivables owed to the university. Pursuant to WAC 19.16.500, the university may retain collection agencies to collect university past due or delinquent receivables. The student financial services billing and receivables office is responsible for referring delinquent accounts receivable to the collection agencies under contract with the university.

(9) Check Cashing Policy. The cashier's office will accept personal or payroll checks only for payment of university fees; Identification cards, driver's licenses, and other types of identification are required before accepting checks. If there is any question as to the authenticity of the check, signatures may be compared. Personal or payroll checks will not be cashed; checks will not be accepted from those with a history of writing bad (NSF) checks. The university reserves the right not to accept or cash personal checks at any time.

(10) Credit Card Policy. The cashier's office will accept authorized credit cards for payment of university fees. Credit balances that are the result of a credit card payment will normally be refunded back to the original credit card number.

(11) Refund Policy. Credits balances resulting from financial aid are refunded automatically. Credits balances from other payments are refunded at the request of the student, the initiating department, or by review of credit balances by student financial services. Refunds may be made via check or electronic direct deposit to any U. S. checking or savings account. Payments made by credit card are normally refunded back to the original credit card from which the payment was made. Refunds take one to three working days to process.

[Responsibility: Academic Finance Manager; Authority: VP BFA; reviewed/endorsed BFC; Cabinet/UPAC review effective date: 12/04/2013; 08/21/2019; 02/19/2020; approved James L. Gaudino, President.]

GI Bill® is a registered trademark of the U.S. Department of Veterans Affairs (VA). More information about education benefits offered by VA is available at the official U.S. government Web site at

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CWUP 2-20-060 Honorary Degree

Consistent with RCW 28B.35.205, the Board of Trustees may confer honorary bachelor's, master's, or doctorate level degrees. Procedures, criteria, and application forms can be found in the Central Washington University Procedures Manual, CWUR 1-60-020.

[PAC: 5/21/03, BOT: 6/13/03; PAC: 10/09; Responsibility: President's Office; Reviewed/Endorsed by: Cabinet/UPAC; Review/Effective Date: 08/03/2011; Approved by: James L. Gaudino, President]

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CWUP 2-20-070 Student Records - The Family Educational Rights and Privacy Act (FERPA)

The Family Educational Rights and Privacy Act (FERPA) of 1974 is a federal law governing access to student education records. FERPA stipulates conditions for release of information from education records and affords students the opportunity to review and seek revision of those records. Central Washington University (CWU) accords all the rights provided by the law, and reserves for itself the right to use and release student education records under the conditions specified by the law.

(1) Education records, as defined by FERPA include admission, academic, financial aid, and placement records, and other information directly related to students, with the exception of records created by the university police for the purpose of law enforcement, student health records that are created and used solely in connection with the provision of health care, employment records that relate exclusively to individuals in their capacities as employees, and alumni or other post-attendance records. FERPA regulations apply only to records held for institutional use concerning students who enroll at the university; they do not govern records of applicants who are denied admission or who choose not to attend the university. Nor do they govern records kept by a university official that are the sole possession of the maker and are not normally revealed to anyone else except a temporary substitute (e.g., temporary reminder notes).

FERPA stipulates that institutions may not disclose personally identifiable information contained in education records without a student’s written consent, except under conditions specified by FERPA. Information is considered personally identifiable if it contains a student’s name or the name of family members, a student’s local or family address, an identification number, or descriptions or data sufficient to identify an individual.

FERPA permits access to student education records for school officials with legitimate educational interests. A school official is a person employed by the university in an administrative, supervisory, academic, research, or other staff position (including those in law enforcement and health care); a person serving on the Board of Trustees; or an individual or organization with whom the university has contracted to serve as its agent or to provide services in support of its operations (examples include attorneys, auditors, collection agents, and the National Student Clearinghouse). Student employees, students serving on official committees, and students serving in other positions in which they assist a university employee in performing her or his official tasks are also considered school officials. A school official has a legitimate educational interest in a student education record if the official needs to review the record in order to fulfill her or his professional responsibilities or official tasks.

With certain exceptions allowed by the law and listed below, no persons outside the university shall have access to, nor will the institution disclose any information from, a student’s education record without the written consent of the student. FERPA permits information to be released from education records without written consent of the student to the following officials and agencies:

(A) Officials of other institutions to which students are applying to enroll

(B) Persons or organizations providing financial aid

(C) Individuals and organizations charged with oversight of the university, or of federal or state programs in which the university participates

(D) Accrediting agencies

(E) Parents of any student under the age of 21, regardless of the student’s dependency status, in cases where the student has violated laws or university rules governing alcohol or controlled substances

(F) Persons as directed by a judicial order or lawfully issued subpoena, provided the university makes a reasonable attempt to notify the student in advance of compliance (unless directed by judicial authorities not to disclose the existence of an order or subpoena)

(G) Any person where there is an articulable and significant threat to the health or safety of a student or other individuals

(H) An ex parte court order obtained by the United States Attorney General (or designee not lower than an Assistant Attorney General) concerning investigations or prosecutions of any offense listed in United States Code (USC) 18-2332 or an act of domestic or international terrorism as defined in the USC 18-2331

With the exception of alcohol and drug violations, CWU does not release information from student education records to other individuals, such as parents, without the written consent of students.

FERPA permits the university to release information concerning crimes of violence and non-forcible sex offenses (statutory rape or incest) committed by its students. Victims of an alleged crime of violence or non-forcible sex offense may be informed of the final results of university disciplinary hearings concerning the allegation. When a student is an alleged perpetrator of crimes of violence or a non-forcible sex offense and the university concludes with respect to that allegation that the student has violated university rules, the university may release to the public the name of the student, the offense committed, and the sanction the university imposes against the student.

FERPA further allows student education records to be released to individuals or organizations performing research on behalf of, or in cooperation with, the university. When education records are released for research purposes, FERPA requires the university and its research partners to implement procedures to safeguard their confidentiality. In addition, records released for research must be returned or destroyed when the research is completed, and research findings may not be presented in a manner that makes it possible to identify confidential data from an individual’s education record. Central Washington University releases information from student education records to outside researchers only under the conditions specified by FERPA and only to those that agree in writing to safeguard the confidential information contained therein.

At its discretion, Central Washington University may publish or release directory information in accordance with the provisions of FERPA. Directory information includes student name, university and permanent home address and telephone number, university email address, a photograph, dates of attendance, class, major fields of study, previous institutions attended, awards and honors (including honor roll), degrees conferred (including dates), participation in officially recognized sports and activities, and heights and weights of members of athletic teams. Students may withhold directory information by logging into the MyCWU portal. Once logged in, students can navigate to Campus Solutions > Self Service > Student Center>Personal Information>Privacy Settings, and 1) select "Edit FERPA Restrictions" button 2) select the "Restrict all information" or "Release all restrictions" box, and 3) Select "Save" 4) Click the OK button. Students may contact Registrar Services for assistance. Requests for non-disclosure of directory information will be honored until the student removes the FERPA/Directory Restriction from MyCWU.

By selecting the FERPA restriction to Directory Information on MyCWU student account, the student has indicated that no information can be released regarding their student record. The FERPA restriction takes precedence over any "Release of Information" forms that the student may have submitted. Therefore, if applicable, the university will no longer be able to discuss the student records, including account information, with any individual that the student may have previously indicated the university could release information to.

With the FERPA restriction in force, the student must come in person with picture identification before any CWU office can release any information. If the student calls a CWU office the individual will not be provided any information over the phone. CWU employees will only be able to respond, "We do not have any information available". In addition, if the student makes the CWU honor roll, their name cannot be published on the web or in their hometown newspaper.

FERPA provides students with the right to inspect and review information contained in their education records, to challenge the content and accuracy of those records, to have a hearing if the outcome of the challenge is unsatisfactory, and to submit explanatory statements for inclusion in their files if they disagree with the decisions of the hearing panel. The Student Success Office has been designated by Central Washington University to establish procedures by which students may review their education records.

Students wishing to review their education records should submit a written request, clearly specifying the records of interest, to the official responsible for maintaining those records. The Student Success Office will assist in identifying the appropriate official. The responsible official will then make arrangements for the student to inspect the records within forty-five days of the request, and will notify the student of the time and place of inspection. Students may have copies made of their records with certain exceptions (e.g., students may not have a copy of academic records for which a financial "hold" exists, or a transcript of an original or source document produced by another institution or by a person not employed by CWU). Copies will be made at the student’s expense at prevailing rates, which are listed in the Office of the Registrar. Students located at one of the Centers may mail the request to the Student Success Office located in Ellensburg.

Only records covered by FERPA, as delineated in the above paragraph defining "education records," will be made available for inspection. (However, students may have their health records reviewed by their own physicians or may request a copy of their medical record.) Furthermore, the university is required to withhold from students the following sorts of records: financial information submitted by their parents, confidential letters of recommendation to which students have waived their rights of inspection, and education records containing information about more than one student. In the latter case, the institution will permit access only to the parts of education records that pertain to the inquiring student. The university in not required to permit students to inspect and review confidential letters and recommendations placed in their files prior to January 1, 1975, provided those letters were collected under established policies of confidentiality and were used only for the purpose for which they were collected.

Students who believe their education records contain information that is inaccurate, misleading, or held in violation of privacy rights or other rights, may ask the university to amend a record. In such cases, the student should write the university official responsible for the record, (for example if the dispute is over a grade, the student would contact the professor) identify the parts of the record the student believes should be changed, and indicate the reasons it should be changed. If university officials agree with the student’s request, the appropriate records will be amended. If the university decides not to amend the record as requested by the student, the student will be notified and advised of her or his right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing. FERPA confers the right to challenge grades only in cases where the grade has been mis-recorded. However, CWU has other procedures for appealing grades.

Student requests for a formal hearing must be made in writing to the Student Success Office, who, within a reasonable period of time after receiving such a request, will inform the student of the date, place, and the time of the hearing. Students may present evidence relevant to the issues raised and may be assisted or represented at the hearings by one or more persons of their choice, including attorneys, at their own expense. The hearing panels that adjudicate such challenges are appointed by the Student Success Office. The decisions of the hearing panel will be based solely on the evidence presented at the hearing and are final. They will consist of written statements summarizing the evidence and the reasons for the decision, and will be delivered to all parties concerned. If the decision is in favor of the student, the education records will be corrected or amended in accordance with the decision of the hearing panel. If the decision remains not to amend the student’s education record, the student has a right to insert a statement in her or his record commenting on the information therein. This statement will be maintained as a permanent part of the record and must be included when the record is disclosed to an authorized party.

Students who believe their FERPA rights have been violated may also file complaints with The Family Policy Compliance Office, U. S. Department of Education, 400 Maryland Avenue S.W., Washington, DC 20202-4605 (

[Responsibility: Office of the Registrar; Authority: Provost/VP for Academic & Student Life; Reviewed/Endorsed by Provost’s Council 02/04/2014: Cabinet/UPAC; Review/Effective Date: 03/07/2014; 2/20/2019; Approved by: James L. Gaudino, President]

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CWUP 2-20-080 Substance Use and Drug Testing

(1) Purpose: The purpose of this policy is to prevent substance abuse among student athletes by implementing probable cause drug testing. The intent is to protect the personal health and safety of each athlete as well as to ensure an atmosphere of competitive equality. It will also provide an opportunity to intervene on behalf of an individual who has a drug abuse history or a perceived drug problem.

(2) Education: Central Washington University and the CWU Athletic Department are committed to maintaining a drug free environment. An important component is educating the student athlete on the effects and consequences of substance abuse. In order to accomplish this goal, a class entitled Drugs in Sports (HED 205) is offered every term. This two-credit course includes surveying the potential hazards of recreational, ergogenic, and restorative drugs commonly used by athletes. It also includes information on nutritional supplements and NCAA Drug testing policies and procedures. Every student athlete is required to take this class during their first year and no later than their second year of participation. This course will also serve as our mandatory NCAA drug education component.

(3) Drugs To Be Tested:

1. Stimulants including amphetamines and ephedera derivatives.
2. Cocaine
3. Marijuana (THC)
4. Anabolic Steroids (testosterone levels greater than 6:1)

(4) Reasonable Suspicion: To be considered reasonable suspicion, evidence must be based upon a specific event or occurrence in which the student athlete has been presumed to use drugs, these would include, but are not limited to:

1. Direct observation by coaches, athletic trainers, or physicians involving suspicious medical symptomatic changes inherent to suspected substance abuse;
2. Frequent, unexplained absenteeism;
3. Significant changes in behavior;
4. Obviously suspicious conduct;
5. Common sense conclusions of abnormal human behavior;
6. Previously positive drug test;
7. Evidence reported from a reliable third party;
8. Physical evidence pointing to drug abuse; and
9. Possession of drug paraphernalia

Each event or reasonable suspicion must be separate and unrelated to a previous incident.

A drug test can also be requested by anyone who has objective information within the realms of reasonable suspicion. This may include reliable third parties. This request is to be made verbally (in person or by phone) or in writing (letter, fax or email) to the team physician or other medical practitioner at the Central Washington University Student Health Center (SHC), should the team physician be unavailable. SHC personnel shall decide if the suspicion warrants the drug testing process and, if warranted, authorize it.

Athletes may also self refer, if they feel that they may have accidentally or inadvertently taken any controlled substance. Any positive test based on this "safe harbor" testing shall result in the individual being referred to the CWU Wellness Center to determine the cause of the positive test and how it can be avoided in the future. The student athlete is eligible for self-referral one time only unless indicated otherwise by their counselor.

(5) Drug Testing Procedures: Each year, prior to participation, every athlete will review copies of the NCAA and CWU drug testing policies and sign consent forms agreeing to testing as specified in the policies. Failure to do so will result in ineligibility for intercollegiate athletic participation. Within 24 hours after receiving verification from SHC medical personnel that drug testing has been authorized, a certified athletic trainer of the same sex will discretely notify the student athlete of the authorization. He or she will immediately go to the SHC lab where a specimen will be collected. Specimen collection protocol shall involve the strictest of controls set forth in the NCAA guidelines to eliminate the chances of error or cheating.

All drug test results will be available to the team physician or designated SHC personnel, who will inform the head athletic trainer, athletic director, and head coach. The results will be made available at the earliest possible time (usually within seven days).

Specimen drug testing will be performed by certified lab technicians using gas chromatography-mass spectrometry (GCMS), which is one of the most reliable tests available for drug detection.

Drug testing costs currently range from $25 to $30 for street drugs and stimulants and from $50 to $75 for steroids. The cost of the initial test will be borne by the athletic department. However, subsequent testing will be the financial responsibility of the student athlete.

(6) Signs of Drug Abuse:

1. Dilated (enlarged) pupils
2. Increased sweat nervousness
3. Anxiety
4. Paranoid behavior
5. Hand tremors
6. Weight loss
7. Insomnia
8. Rapid heart rate
9. Increased blood pressure chronic cough
10. Sullen and withdrawn
11. Slow verbal responses
12. Reddened eyes
13. Increased appetite for sweets
14. Unusual smell to their clothing (burning rope)
15. Vertigo
16. Mental confusion
17. Depression
18. Nervous exhaustion
19. Persecution complex
20. Overconfidence in one's abilities and strength
21. Mood changes
22. Unusual increases is weight and strength
23. Hostile and paranoid behavior
24. Acne-particularly on the face and back

1. Enlargement of breasts

Females 1. Lowered voice
2. Abdominal pain
3. Swollen face
4. High blood pressure amenorrhea

(7) Testing Procedure: Once the sample is collected; it is divided into two beakers. The urine in one beaker is tested. Should a positive test result occur, urine in the second beaker, which is held by the laboratory for one year, is tested. This process is designed to avoid any false positives from the initial test. It should be noted that drug screening and confirmation using Gas Chromatography and Mass Spectrometry (GCMS) is the most accurate method available for drug specimen testing.

(8) Penalties: Following a first time positive drug test, the student athlete will be referred to the Wildcat Wellness Center for assessment. Based on the results of the assessment, the counselor will complete a behavioral contract with the student-athlete. This contract will be discussed with the athletic director, head athletic trainer, and head coach. There will be no loss of participation or competition following an initial positive test as long as the student is working on completion of their behavior contract. The student athlete will be subject to retesting within 30 days for the drug(s) for which they originally tested positive They will also be held accountable to the CWU student judicial code.

A second positive test indicates continued use and will cause the athlete to be suspended from the team for one full calendar year. This suspension will also result in the loss of all athletic-related financial aid during the year and continued accountability to the CWU student judicial code. Parental notification will also be made at this time in accordance with university policy.

After one year, the student-athlete may be reinstated by the athletic director and head coach based on recommendations from the substance abuse counselor, team physician, or designee. Readmittance to the university will also be determined by the vice president for student affairs and enrollment management.

All subsequent positive tests will result in permanent dismissal from Central Washington University athletic programs and possible expulsion from Central Washington University.

Athletes who refuse to provide a urine sample or fail to sign the drug testing consent form shall be deemed to have tested positive for the drug in question. All positive test guidelines will continue to be followed as prescribed.

Drug test results that come back negative will involve notification to the student-athlete in question, and no further action will be necessary.

A student-athlete who tests positive may, within five days of the test results, make a written appeal to the CWU Athletic Department Substance Use and Drug Testing Committee. The members of said committee shall include the director of athletics, assistant director of athletics for compliance, director of the CWU Wellness Center and the vice president for student affairs and enrollment or their designee. This meeting shall take place at the earliest possible time that all of the committee members are available. The committee will have authority to restore the athlete's status, based upon the merit(s) of the request.

(9) Alcohol Policy: Central Washington University does not condone the illegal or irresponsible use of alcohol. Both abuse of and dependence on alcohol can impair brain function, dull judgment, reduce alertness, and lead to life-altering consequences. University staff and faculty are expected to conduct themselves in an exemplary fashion and adhere to university, federal, state, and city laws related to alcohol. Violations are punishable by state laws and subject to prosecution. Student violators are also subject under the student judicial code.

Consumption of alcohol is expressly prohibited in connection with any official intercollegiate team function; that is, any activity held at or under the direction and supervision of a member of the coaching staff.

Sanctions for involvement with alcohol under conditions prohibited by the athletic department, but in which there are no legal implications, will be determined by the head coach and athletic director. Depending upon circumstances, sanctions may include suspension from practice and/or competition as well as other appropriate consequences to include referral to the Division of Student Affairs and Enrollment Management for proper action under the student judicial code.

According to Washington Administrative Code (WAC 106-12-027), a student shall be subject to disciplinary action or sanction upon violation of the university policy on alcoholic beverages which state: persons twenty-one years of age or older may possess and/or consume alcoholic beverages within the privacy of their residence hall rooms or apartments. Washington State law provides severe penalties for the possession or consumption of alcoholic beverages by persons under twenty-one years of age and for persons who furnish alcoholic beverages to minors. b.) The university does not condone the consumption of alcoholic beverages by minors at functions sponsored by Central Washington University organizations. Organizations are held responsible for the conduct of their members at functions sponsored by the organization and for failure to comply with Washington state law. c) The campus judicial council, including the vice president for student affairs and enrollment management may place any organization on probation or prohibit a specific campus social function when the consumption of alcoholic beverages has become a problem of concern to the University.

Violations of the rules of student conduct will result in sanctions imposed by the Division of Student Affairs and Enrollment Management and will include: 1) warning, 2) disciplinary probations, 3) restitution, 4) deferred suspension, 5) suspension, 6) expulsion. A complete explanation of each of these penalties and a complete copy of the Central Washington University Drug and Alcohol Policy is available in the office of the vice president for student affairs and enrollment management.

[PAC: 3/16/05; BOT: 6/10/05, motion 05-36; 7/05]

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CWUP 2-20-090 Waiver of Tuition and Fees

The university is authorized to award tuition and state mandated fee waivers within fiscal and legislative limitations. Waivers are given in accordance with either, (1) standards established by the university, or (2) directives of the state legislature. This policy is established for the purpose of directing the actions of university officials in awarding waivers. See CWUR 5-10-010 for procedures on the waiver of tuition and fees.

I. General Guidelines

A. Tuition and fee waivers mandated by the legislature must be awarded in accordance with the criteria and limitations specified in the applicable statutes.

B. When the university participates in discretionary tuition and fee waiver programs permitted by the legislature, awards must conform to the applicable sections of RCW 28B.15 and CWUR 5-10-010.

C. Total available funds allocated for ALL tuition and fee waivers shall be as determined through the normal budgeting process and in accordance with applicable state laws and with the delegation to the president of tuition and fee waiver authority by the board of trustees.

D. The vice president of business and financial affairs (VPBFA) is responsible for submitting, by October 31, an annual report to the president of awards granted during the previous academic year, including evidence of how the procedures (CWUR 5-10-010) were followed. All references to the VPBFA shall include the ability to designate the responsibility to another position.

E. The Business and Finance Committee is tasked by the VPBFA with recommending procedures and recommendations relating to discretionary tuition and fee waiver programs and with monitoring specific waiver programs.
II. Waiver Authority

A. Sections 910 and 915 Waiver Authority

Section 910 - RCW 28B.15.910 [section 910] authorizes CWU to waive up to 10% of total gross operating fee revenues under the specific statutory tuition and fee waiver programs set forth under RCW 28B.15.910(2), including resident and nonresident graduate assistant tuition waivers under RCW 28B.15.615 and 28B.15.014(1), [sections 615 and 014], and also discretionary waivers authorized under RCW 28B.15.740 [section 740].

Section 915 - In addition to waivers granted under authority of section 910, RCW 28B.15.915, [section 915] authorizes CWU to waive all or part of the operating fee portion of undergraduate or graduate student tuition "for any student." There is no state general fund support for section 915 waivers (West Waivers).

B. Sections 615 and 014 Waiver Authority

Section 615 - Pursuant to RCW 28B.15.615 [section 615], CWU may waive up to 100% of resident operating fees for resident graduate students who are awarded graduate assistantships. The waiver is renewable for continuing students. Resident graduate students with financial need may also receive need-based aid with equivalent reduction of the graduate assistant operating fee waiver. Exceptions may authorized by the director of financial aid.

Section 014 - Pursuant to RCW 28B.15.615 and 28B.15.014(1), CWU may waive up to 100% of resident operating fees, plus up to 100% of the non-resident tuition differential, for non-resident graduate students who are awarded graduate assistantships. Tuition differential waivers are renewable for continuing students with the approval of the dean of graduate studies and research.

C. Section 740 Waiver Authority

Section 740 waivers may be awarded for the following purposes:

1. Need-Based Tuition Waivers

Pursuant to sections 910 and 740(1), CWU may waive all or part of undergraduate and graduate student tuition and fees for needy students who are eligible for resident tuition and fee rates. In the aggregate, but within available funding as determined by VPBFA and VPEM, section 740(1) waivers for needy resident students shall be based on federal and state criteria for the objective demonstration of financial need and are subject to the overall 10% limit under section 910.

2. Other Student Waivers

Pursuant to sections 910 and 740(1), CWU may waive all or part of student tuition and fees for "other students," except on the basis of participation in intercollegiate athletics programs. In the aggregate, section 740(1) waivers for "other students" normally may not exceed 1% of total gross operating fee revenues, subject to the overall 10% limit under section 910.

3. Institutional Error Waivers

Section 740(1) tuition and fee waivers may be authorized on a case by case basis for the purpose of correcting institutional errors in financial aid awarding, or errors in other administrative and/or academic procedures, where such correction may be necessary to make the student "whole" or to resolve actual or potential disputes. Institutional error waivers must be documented in writing and approved by the VPBFA with a plan of correction to prevent similar errors from occurring in the future.

4. Athletics Gender Equity Waivers

Waiver of tuition and fees for the purpose of achieving or maintaining gender equity in intercollegiate athletics programs: Section 740(2) gender equity waivers may not exceed 1% of gross operating fee revenues, subject to the overall 10% limit under Section 910. Distribution of the section 740(2) waiver pool, if any, will be determined by the president (or designee) in accordance with applicable state laws.

D. Section 915 Waiver Authority (West Waivers)

Pursuant to RCW 28B.15.915 [Section 915], CWU may waive all or part of the "operating fee" portion of undergraduate and graduate student tuition for any student. Section 915 waivers may not be used to waive the "building fee" portion of student tuition or the student services & activities fee.

Section 915 waivers may be awarded for the following purposes:

1. Institutional Merit Awards

General Limitations and Requirements include:

(I) Institutional merit waivers may only be used to waive the operating fee portion of tuition.
(II) Institutional merit waivers require satisfactory academic progress (SAP) each term to maintain eligibility.
(III) Institutional merit waivers may be combined with institutional need-based tuition waivers and other institutional grants and scholarships.
(IV) The BFC will provide annual institutional waiver recommendations to the VPBFA during each fall term.

a. New Undergraduate Student Merit Awards
Within available funding, the VPBFA will create and monitor merit-based awards offered to admitted resident and non-resident new undergraduate students during the recruitment process to encourage and reward academic merit.

b. New Graduate Student Merit Awards
Within available funding, the VPBFA, and the dean of graduate studies and research, will create and monitor merit-based awards offered to admitted resident and non-resident new graduate students during the recruitment process to encourage and reward academic merit.

2. College/Departmental Awards

Within available funding, the academic deans and their department chairs are authorized to waive up to 100% of the operating fee portion of undergraduate and graduate student tuition of new or continuing students. Awards will be made based on selection criteria developed by the deans/athletic director in consultation with department chairs. Department chairs, through their respective deans, will submit annual reports to the VPBFA documenting the specific waivers offered with reference to the approved selection criteria. The VPBFA will periodically review college/departmental awards and will notify the deans and department chairs of any identified questions or concerns about the awarding procedures.

3. Enrollment Management Waivers

On recommendation of the VPBFA, CWU may waive up to 100% of the operating fee portion of tuition for new and continuing domestic students to meet institutional recruitment, retention, or programmatic needs that promote the effective utilization of other funding sources and/or the achievement of state and other workforce production goals.

4. CWU Employee Dependents and Retiree Waivers

CWU may waive a portion of tuition for eligible employee dependents and faculty/staff retirees as set forth in CWUP 2-30-055 and CWUR 5-10-010.

5. Non-Resident and International Student Waivers

a. Non-Resident Undergraduate Waiver Program

CWU may waive the operating fee portion of the non-resident tuition differential sufficient to reduce non-resident tuition up to 1.5 times resident tuition for domestic non-resident undergraduate students from non-WUE (Western Undergraduate Exchange Program) states are attending a CWU campus. The waiver may be combined with other institutionally funded merit and grant aid up to the equivalent of 100% of the non-resident tuition differential, or under the west waiver, allow up to 100% of the operating fee portion of tuition.

b. Non-Resident Graduate Waiver Program

CWU may waive the operating fee portion of the non-resident tuition differential sufficient to reduce non-resident tuition up to 1.25 times resident tuition for domestic non-resident graduate students who do not have graduate assistantships and who are enrolled in residential or online programs. The waiver is renewable for continuing students as determined by the dean of graduate studies & research and may be combined with other institutionally funded merit and grant aid up to the equivalent of 100% of the non-resident tuition differential, or under the west waiver, allow up to 100% of the operating fee portion of tuition.

c. International Student Waiver Program

CWU may waive the operating fee portion of the non-resident tuition differential sufficient to reduce non-resident tuition up to 1.5 times resident tuition for undergraduate, and up to 1.25 times for graduate international students who are enrolled in residential or online programs. The waiver is renewable for continuing students as determined by the director of financial aid.

d. CWU On-Line Waiver Program

CWU may waive operating fees up to the equivalent of 100% of the non-resident tuition differential for domestic non-resident undergraduate students enrolled in CWU on-line programs. This tuition waiver is for students enrolled exclusively in a CWU on-line program who do not attend a CWU campus. The wavier is renewable for continuing students as determined by the director of financial aid and may be combined with other institutionally funded merit waivers. Qualifying on-line programs will be determined by the associate provost.

e. Veteran’s Service Waiver Program

CWU may waive operating fees up to the equivalent of 100% of the non-resident tuition differential for documented U.S. veterans and their dependents. Eligibility is determined by the office of veteran’s services. Waiver is renewable for continuing students as determined by the director of financial aid and may be combined with other institutionally funded merit and grant aid.

6. Campus-Based Awards

On recommendation of the VPBFA, CWU may waive up to 100% of the non-resident tuition differential, or under the west waiver, allow up to 100% of the operating fee portion of tuition for undergraduate students selected for participation in recognized campus-based programs and activities, including, but not limited to the following:

(I) Talented students participating in competitive campus club programs (such as Rodeo Club) and club sports (such as Rugby).
(II) Students participating in competitive CWU sponsored programs such as Girls/Boys State, Business Week, Science Quest Summer Camp, Robotics, and Knowledge Bowls such as Apple Cup, etc.
(III) Students participating in and demonstrating academic success in dual credit high school/college enrollment programs, such as CWU Running Start, Cornerstone, and students enrolling at CWU through community college partnerships.

E. Conflict of Interest and Related Policies

1. To manage actual or perceived conflicts of interest in the awarding of discretionary tuition and fee waivers, the Ethics in Public Services law (RCW 24.52) and CWUP 2-40-075 Ethical Conduct Standards will be followed. This includes but is not limited to

a. No CWU employee may use his or her position to secure special privileges or exemptions for himself or herself, or for his or her spouse, child, family members, or other persons. Nor may any employee have an interest, financial or otherwise, direct or indirect, or engage in a business transaction or professional activity, or incur an obligation of any nature that is in conflict with the proper discharge of the employee’s official duties.

b. No CWU employee may authorize a discretionary tuition or fee waiver on behalf of any student with whom the employee has a close family, business, or other personal relationship. Such personal relationships must be disclosed and the waiver recommendation referred for approval by the VPBFA (or other disinterested Executive Leadership Team-level administrator).

2. Discrimination against, or granting preferential treatment, to any individual or group based on protected group status is prohibited pursuant to WAC 106-72-004 Equal Opportunity and Nondiscrimination, CWUP 2-35-010 Equal Opportunity and Affirmative Action Policy Statement, and Washington Law against Discrimination, RCW 49.60.400.

[08/03/2011: Pres Cab: 12/93; 1/94, PAC: 3/4/09; Responsibility: Business and Financial Affairs: Cabinet/UPAC; Reviewed/Endorsed by: Cabinet/UPAC; Review/Effective Date: 01/02/2013; 02/01/17; Approved by: James L. Gaudino, President]

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CWUP 2-20-100 International Student Insurance Policy

(1) International students on F1 and J visas, and dependents on F2 or J2 visas, will be required to provide proof of medical insurance during their studies at CWU. Any international student providing proof, in English, of comparable insurance coverage may hard waiver out of the mandated insurance policy.

(2) If F1 students on Optional Practical Training (OPT) or Curricular Practical Training (CPT) would like insurance coverage, they need to make the request in advance of the first day of each academic quarter.

(3) Failure to fulfill the insurance requirement.

(A) Any international student who is not enrolled in insurance or has not been approved for a waiver, will have class registration blocked.

(B) Failure to maintain a full-time course load as defined by immigration regulations will lead to termination of the immigration documents Form I-20 or DS-2019 necessary to maintain legal status as an F1/F2 or J1/J2 visa holder in the United States.

(4) Insurance Fee Waiver

(A) The insurance fee will be waived only when a student presents comparable health insurance coverage along with a copy of their insurance card with the full policy in English.

1. Students must have their documents submitted and accepted by the add drop deadline of the quarter.

2. Waiver renewals will be based on the expiration date of the policy submitted but may be required as frequently as each quarter.

3. Students who do not present the proof of comparable coverage by the deadline will not receive insurance fee waiver and will be responsible for paying the full insurance fee amount.

[Responsibility: Academic Affairs; Authority: Provost/ Cabinet/UPAC; Reviewed/Endorsed by: Cabinet/UPAC; Review/Effective Date: 02/11/2015; Approved by: James L. Gaudino, President]

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