CWUP 2-60

University Standing Committees

The Central Washington University committees, councils, task forces and teams provides for faculty, staff, and student participation in university affairs. Members of these groups are expected to seek opinions from those they represent. The existence of all groups is subject to periodic review and their continued function is dependent upon their displayed ability to meet the defined need.

Definitions:

(A) University Standing Committees - An appointed group of identified faculty, staff, students and/or local constituents that is officially delegated to consider, recommend and report on matters regarding a specific function for the university. These are considered university standing committees and are identified below.

(B) Councils - A group of identified faculty, staff, students and/or local constituents that is to provide assistance and advice to a particular college, department or division of the university. Councils are identified as needed, constituted when appropriate, and may be disbanded as determined by the college, department or division after consultation with the appropriate vice president or chief of staff. Each group will be identified as needed by the respective area.

(C) Task Force - A task force is a temporary group identified by a college, department or division of the university to address a particular objective. Each task force will be constituted as needed and are time and subject specific.

(D) Teams - A team is a group identified by a college, department or division of the university to work together on a particular project. Teams will be constituted as needed and are time and project specific.

All committees will be identified in this policy. Councils and task forces will be maintained by the respective division, department or college and reviewed annually.

(1) Art Selection and Permanent Collection Committee

The committee reports to the president through the chief of staff.

The purpose of the committee is to:

(1) Consider and recommend the purchase of objects of art for the campus, including art acquisitions associated with the state Art in Public Places program;

(2) Update and recommend procedures related to the university's permanent art collection including:

(A) Evaluate the value of the university's permanent art collections.

(B) Recommend guidelines for maintenance of the inventory of the permanent art collection.

(C) Recommend guidelines for storage of the permanent art collection.

(D)  Recommend guidelines for display of items from the permanent art collection.

(E) Recommend guidelines for loaning items from the permanent art collection.

(F) Recommend guidelines for the restoration or removal of damaged art.

(3) Membership:

The membership of the committee shall include the chair of the department of art, who shall chair the committee, and the following representatives:

[Executive Leadership Team: 11/08/01, PAC approved: 1/15/03; 9/7/03; 2/4/04; 12/7/05; 1/18/06; 2/15/06; 4/19/06; 5/3/06; 8/2/06; 2/21/07; 9/3/08; 9/2/09; 12/09 1/6/10; President's Approval: 5/5/10; 6/2/10; 9/1/10; 1/5/11; 5/13/11; Responsibility: President's Office; Authority: ELT/UPAC; Reviewed/Endorsed by: ELT/UPAC; Review/Effective Date: 08/03/2011; 6/4/17; Approved by: James L. Gaudino, President]

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(2) Athletic Compliance Committee

The committee reports to the president through the chief of staff.

The purpose of the committee is to:

1. establishes institutional policies and procedures that ensure institutional compliance with NCAA bylaws, adherence to state and federal guidelines related to the conduct of athletic programs, and adherence to university expectations for student-athletes;

2. review and recommend actions related to student-athlete petitions for NCAA academic waivers;
3. discuss matters of concern to student-athletes. Matters of consideration and discussion will include but are not limited to: academic issues and proposals, federal and state regulations, financial aid issues, gender equity and Title IX issues, NCAA institutional control issues, NCAA rules education, and NCAA self-study.
   
   Membership:

5 ex-officio director, athletics; faculty athletic representative (FAR); NCAA compliance officer; director, office for equal opportunity; and senior woman administrator (SWA) in the athletics department 15 appointed representatives appointed by their division heads from admissions, financial aid, registrar, academic life, student life, business and financial affairs; president's office; a representative of and appointed by the student athlete advisory committee; 5 faculty members (one each from CAH, CEPS, CB, COTS, and LIB); 1 student]

[President's Executive Leadership Team: 11/08/01, PAC approved: 1/15/03; 9/7/03; 2/4/04; 12/7/05; 1/18/06; 2/15/06; 4/19/06; 5/3/06; 8/2/06; 2/21/07; 9/3/08; 9/2/09; 12/09 1/6/10; President's Approval: 5/5/10; 6/2/10; 9/1/10; 1/5/11; 5/13/11; 8/3/11; Responsibility: President's Office; Authority: ELT/UPAC; Reviewed/Endorsed by: ELT/UPAC; Review/Effective Date: 01/04/2012; Approved by: James L. Gaudino, President]

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(3) President's Budget Advisory Committee

The committee reports to the president. The committee sponsors open forums for campus input on budget and spending priorities.

The purpose of the committee is to:

(1) Advise the president on the use of the university's funds in alignment with mission and goals;

(2) Evaluate unresolved budget issues from subcommittees (4);

(3) Review and recommend comprehensive budget to senior leadership; and

(4) Evaluate model components periodically to ensure desired behaviors, mitigate unintended consequences, recommend adjustments.

Membership:

Senior Vice President of Finance & Administration (CFO) (Chair) – non voting

Vice President of Academic & Student Life (Provost) (Vice-Chair) – non voting

14 ex-officio voting members:

College Dean (4)

Vice President of Student Engagement and Success

Faculty Senate Chair

Faculty Senate Past Chair

ADCO Chair

ADCO Representative

Controller

Business Intelligence

Employee Council Representative, Exempt

Employee Council Representative, Classified

ASCWU President

 [08/03/2012; President's Executive Leadeship Team: 11/08/01, PAC approved: 1/15/03; 9/7/03; 2/4/04; 12/7/05; 1/18/06; 2/15/06; 4/19/06; 5/3/06; 8/2/06; 2/21/07; 9/3/08; 9/2/09; 12/09 1/6/10; President's Approval: 5/5/10; 6/2/10; 9/1/10; 1/5/11; 5/13/11;4/6/16; Responsibility: Senior Vice President of Finance and Administration; Authority: ELT/UPAC; Reviewed/Endorsed by: ELT/UPAC; Review/Effective Date:11/5/2014; 04/06/2016; 10/4/2017; 02/10/20; 06/17/2020; Approved by: James L. Gaudino, President]

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(4) Enterprise Facilities Committee

The committee reports to the cabinet through the vice president of operations.

The purpose of the committee is to establish and maintain an effective governance structure which links university facilities related decision making to the ongoing strategic planning process of CWU and to ensure that enterprise facilities decisions are appropriately considered, planned, and communicated to the campus community

The committee will translate the mission and values of CWU into goals, strategies, initiatives, and projects. This committee will make recommendations for both short and long-term decision-making by the cabinet and/or BOT, thus enabling the cabinet to make effective choices among competing demands for capital investment, infrastructure support, programmatic support, information systems, technology, and human resources.

Committee responsibilities include (but are not limited to):

• Participating in the biennial capital project process by reviewing program requests, identifying options and solutions, and making recommendations to the cabinet.
•  Maintaining, developing, and implementing an enterprise facilities master plan in coordination with the university capital plan, strategic plan and the capital budget.
• Reviewing and making recommendations on enterprise facilities business cases and communicating resultant projects, as appropriate, to the campus community.
•  Monitoring progress and submitting a yearly report on enterprise facility initiatives and projects.
•  Developing recommendations on campus master planning issues including site development, new construction, infrastructure, conservation, parking, signage and wayfinding, and land acquisition.
•  Serving as an effective forum for communication to, from, and among all university constituencies.

Membership:

8 ex-officio [director, capital projects and planning, chair; representative, university centers; director, maintenance and operations; director, athletics; university facilities planning officer, director, strategic planning and director, academic planning; associated students of cwu board of directors vice president for facilities and student life ]

16 appointed [1 classified staff recommended by employee council; 1 exempt staff recommended by the exempt employees' association; 7 appointments by the provost/vice president, academic and student life to include: 1 associate dean; 1 representative of student success; 1 representative library, and 4 faculty members: 1 from each college recommended to the provost by faculty senate; 2 appointments by the vice president for operations / chief operations officer to include: 1 representative of information  services and 1 representative of police and parking services; 2 appointments by the vice president, business and financial affairs/chief financial officer to include: 1 representative of enrollment management and 1 representative of finance and auxiliary services; and, 3 representatives appointed by the chief of staff to include: 1 representative from university advancement; 1 representative from the president's office, and 1 community representative]

[President's Executive Leadership Team: 11/08/01, PAC approved: 1/15/03; 9/7/03; 2/4/04; 12/7/05; 1/18/06; 2/15/06; 4/19/06; 5/3/06; 8/2/06; 2/21/07; 9/3/08; 9/2/09; 12/09 1/6/10; President's Approval: 5/5/10; 6/2/10; 9/1/10; 1/5/11; 5/13/11; 06/14/14; 11/07/14; Responsibility: VP of Operations; Authority: ELT/UPAC; Reviewed/Endorsed by: ELT/UPAC; Review/Effective Date: 4/1/15; Approved by: James L. Gaudino, President]

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(5) Equal Opportunity Committee

The committee reports to the vice president of business and financial services and advises the manager of equal opportunity on policy development, affirmative action plans and processes, and equal opportunity.

The purpose of the committee is to:
1. regularly identify and review areas that may impact equal opportunity and
2. review complaints, investigative reports and findings of the investigator and determine whether or not the allegations have been substantiated in accordance with the discrimination complaint and resolution policy and procedures for employees.

Membership:

13 appointed [1 dean (appointed by the provost/vice president academic and student life); 1 female and 1 male exempt employee; 2 male and 2 female faculty members; 2 male and 2 female civil service employees (appointed by the vice president of operations); and 2 students (appointed by the ASCWU-BOD)]

[President's Esecutive Leadership Team: 11/08/01, PAC approved: 1/15/03; 9/7/03; 2/4/04; 12/7/05; 1/18/06; 2/15/06; 4/19/06; 5/3/06; 8/2/06; 2/21/07; 9/3/08; 9/2/09; 12/09 1/6/10; President's Approval: 5/5/10; 6/2/10; 9/1/10; 1/5/11; 5/13/11; 8/3/11; Responsibility: President's Office; Authority: ELT/UPAC; Reviewed/Endorsed by: ELT/UPAC; Review/Effective Date: 03/07/2014; Approved by: James L. Gaudino, President]

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(6) Ethics Advisory Committee

The committee reports to and advises the vice president of business and financial affairs on ethical issues.

The purpose of the committee includes:
1. recommending and providing leadership for strategies that integrate ethical principles into institutional culture;
2. reviewing and/or recommending university policies and guidelines that define ethical principles for conduct within the university;
3. establishing forums for the discussion of ethical concerns and to educate the university community about university policies regarding ethical issues;
4. providing advisory consultation in cases where ethical dilemmas are perceived by members of the university community; and
5. encouraging dialogue to educate, identify issues, offer viable options, seek supplemental resources, and encourage resolution.

Membership:

7 ex-officio: [HR representative (chair); director, public affairs; director, athletics; assistant vice president, finance and business auxiliaries; dean, student success; public safety and police services, captain; executive assistant to the president]
5 appointed: [1 department chair (appointed by the provost/vice president, academic and student life); 1 faculty member (recommended by the faculty senate and appointed by the provost/vice president, academic and student life); 1 exempt employee (recommended by the exempt employee association); 1 civil service employee (recommended by the employee council); 1 student (recommended by the ASCWU-SG and appointed by the vice president of operations)]

[President's Executive Leadership Team: 11/08/01, PAC approved: 1/15/03; 9/7/03; 2/4/04;12/7/05;1/18/06; 2/15/06; 4/19/06; 5/3/06; 8/2/06; 2/21/07; 9/3/08; 9/2/09; 12/09 1/6/10; President's Approval: 5/5/10; 6/2/10; 9/1/10; 1/5/11; 5/13/11; 8/3/11; 11/2/11; Responsibility: President's Office; Authority: ELT/UPAC; Reviewed/Endorsed by: ELT/UPAC; Review/Effective Date: 03/07/2014; Approved by: James L. Gaudino, President]

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(7) Inclusivity/Diversity Committee

The committee reports to the president and the president's cabinet through the vice president of diversity and inclusivity.

The purpose of the committee includes:

(1) Facilitate communication of Central Washington University's commitment to diversity, equity, and inclusion;

(2) Support the university community in engaging and celebrating diversity;

(3) Serve in an advisory capacity to the university and external community in developing concepts to meet CWU's diversity aspirations and outcomes of the strategic plan;

(4) Integrate the university's inclusivity efforts among the members of the university and surrounding community, help to build coalitions within and outside the university;

(5) Support the work of the the vice president for diversity and inclusivity;

(6) Serve as a resource and participate in university strategic planning;

(7) Encourage, advocate, and facilitate communication, education, and relations among persons of various ethnicities, races, physical conditions, religions, national orgins, citizenship, genders, ages, social-economic backgrounds, veterans status , sexual orientation, gender expression and gender identity at CWU.

Membership:

Committee membership will be representative of the university community and external community to include the areas of each division, faculty, deans, department chairs, employee groups, university centers, student body, external community leaders and other designated constituents.

Membership includes representatives from:

Each of the College Diversity Committees (COTS, COB, CEPS, CAH, Student Success, and the Library);

Faculty senate executive committee member;

Office for international studies and programs;

Douglas Honors College;

University Centers and Extended Learning;

Each of the administrative university divisions: operations,

Enrollment management;

business and financial services;

minority faculty and staff advisory committee;

and

Director of Africana and Black Studies, American Indian Studies, Latino and Latin American Studies; Women,Gender and Sexuality Studies, and Asian and Pacific Islander Studies.

[President's Executive Leadership Team: 11/08/01, PAC approved: 1/15/03; 9/7/03; 2/4/04; 12/7/05; 1/18/06; 2/15/06; 4/19/06; 5/3/06; 8/2/06; 2/21/07; 9/3/08; 9/2/09; 12/09 1/6/10; President's Approval: 5/5/10; 6/2/10; 9/1/10; 1/5/11; 5/13/11; Responsibility: President's Office; Authority: ELT/UPAC; Reviewed/Endorsed by: ELT/UPAC; Review/Effective Date: 08/03/2011; 06/13/2018; Approved by: James L. Gaudino, President]

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(8) University Policy Advisory Committee

The committee reports to the president.

 The purpose of the committee is to:

(1) Review and recommend to the president changes to university policy and procedure;

(2) Serve as a communication vehicle for the campus;

(3) Review departmental policies and procedures impacting or affecting other departments; and

(4) Recommending for acceptance as a departmental policy/procedure to the appropriate vice president or chief of staff.

Membership:

1 ex-officio, non-voting [president (chair)]

14 ex-officio [provost/vice president, academic and student life; vice president, business and financial affairs/chief financial officer; chief of staff; vice president, enrollment; vice president, operations; vice president, diversity and inclusivity; vice president, public affairs; vice president, university advancement; one college dean (rotating annually and appointed by the provost/vice president for academic and student life); chairs of faculty senate, academic department chairs organization (ADCO), exempt employees association and employee council; and president of the associated students of central Washington university student government (ASCWU-SG)]

Ex-officio advisory, non-voting [all associate and assistant vice presidents, deans, and directors reporting to a vice president or chief of staff, and executive assistant to the president]

 [President's Executive Leadeship Team: 11/08/01, PAC approved: 1/15/03; 9/7/03; 2/4/04; 12/7/05; 1/18/06; 2/15/06; 4/19/06; 5/3/06; 8/2/06; 2/21/07; 9/3/08; 9/2/09; 12/09 1/6/10; President's Approval: 5/5/10; 6/2/10; 9/1/10; 1/5/11; 5/13/11; Responsibility: President's Office; Authority: ELT/UPAC; Reviewed/Endorsed by: ELT/UPAC; Review/Effective Date: 08/03/2011; Approved by: James L. Gaudino, President]

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(9) Enterprise Information Systems Committee

The committee reports to the cabinet through the vice president of operations.

The purpose of the committee is to establish and maintain an effective governance structure which links CWU technology (hardware, software and information systems) related decision making to the ongoing strategic planning process of CWU.  The committee will translate the mission and values of CWU into actionable and measurable goals, strategies, initiatives, and programs.  This committee will provide recommendations for both long and short-term decision-making by the cabinet, thus enabling the cabinet to make effective choices among competing demands for capital investment, infrastructure support, programmatic support, facilities, and human resources. 

Committee responsibilities include (but are not limited to):

(1) Establishing enterprise technology needs and presenting appropriate recommendations to the cabinet.

(2) Making low to mid-level decisions regarding enterprise technology needs/requests and communicating those decisions as appropriate.

(3) Ensuring that major enterprise technology decisions are appropriately considered, planned, and communicated as a formal project plan.  This approach facilitates the successful execution of the project(s).

(4) Monitoring progress on technology initiatives and projects.

(5) Guiding the development and implementation of a university-wide strategic technology plan.

(6) Serving as an effective forum for communication to, from, and among various University constituencies.

Membership: 10 ex-officio voting members (institutional effectiveness, academic technology advisory council representative, dean representative, faculty representative, student body representative, facilities representative, business technology advisory council representative, information services representative, student success representative and human resources representative)

Other non-voting members may be added at the committee's discretion to meet situational circumstances.

[President's Executive Leadership Team: 04/10/2013, Responsibility: VP of Operations; Authority: ELT/UPAC; Reviewed/Endorsed by: ELT/UPAC; Review/Effective: 03/07/2014; 10/04/2017; Approved by: James L. Gaudino, President]

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(10) Accessibility & Disability Action Planning Team (ADAPT) 

The committee reports to the president, through the vice president for diversity and inclusivity.

The purpose of the committee is to provide advocacy and advice to the university on matters related to accessibility (academic classes, programs, services, activities, facilities, etc.) and equal opportunity. ADAPT advises the entire university community on disability matters as they relate to students, faculty, staff, and the general public.

Committee responsibilities include (but are not limited to):

(1) Create a continuous environmental scan of accessibility enterprise-wide by using self-examination tools;

(2) Educate the entire university community regarding policies and processes for meeting the needs of persons with disabilities in university programs and services;

(3) Develop and recommend policies and procedures pertaining to accessibility throughout the university, including university centers, information and data accessibility, procurement and maintenance of accessible technology;

(4) Establish necessary policy and procedure framework to ensure all covered technology is accessible and usable by individuals with disabilities;

(5) Review, and recommend for approval, exceptions to accessibility technology policy and procedures;

(6) Collaborate with Disability Services and other related university departments and programs to develop and maintain accessibility website;

(7) Review and make recommendations regarding physical spaces and issues pertaining to mobility access;

(8) Evaluate, assess needs and plans to ensure compliance with Washington State and federal laws, rules, and regulations (e.g. Washington State Policy #188)

(9) Coordinate with other enterprise-wide committees including Enterprise Information Committee, Enterprise Facilities Committee, President's Budget Advisory Committee, and Equal Opportunity Committee.

Membership:

14 ex-officio voting members, including the following or designee:

Representative, Academic Department Chair Association (ADCO)

Director, Business Services and Contracts

Associate Vice President, Campus Planning and Facilities Management

Representative, Extended Learning and Outreach

Representative, Faculty Senate Executive Committee

Executive Director, Human Resources

Chief Information Office, Information Services and Security

Representative, Public Affairs

Manager, Student Disability Services

Library Faculty, Student Engagement and Community Outreach

Representative, Multimodal Learning

Representative, Student Success

Representative, Employee Council

Representative, Exempt Employees Association

Three members to be appointed:

Faculty (1)

Students (2)

Other non-voting members may be added at the committee's discretion to meet situational circumstances.

[Responsibility: Business & Financial Affairs; Authority: ELT/UPAC; Reviewed/Endorsed by: ELT/UPAC; Review/Effective Date: 2/20/2019; Approved by: James L. Gaudino, President]

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