Club Accounting
Forms
These forms can be completed electronically and submitted via CWU email. Or you may print out the forms and fill in manually. If signing in-person, please bring your ID when you visit our office.
A-19 – If an invoice is not supplied by the by a vendor for goods/services, an A-19 must be completed by the vendor.
Club Estimate Agreement - Use this form when reserving funds for payment to CWU departments or travel expenses. (On-campus room reservations, Motor Pool, Publicity, etc.)
Club Signature Sheet – Use this form to specify Club Signers for the academic year. If adding additional signers through the year, fill out a new form entirely and resubmit.
Deposit Slip – In order to help make the deposit counts more efficient, please bring this slip in with your deposit or you may complete one in our office.
Deposit Flyer - Use this flyer when fundraising and deposits will automatically be deposited into the club's account. (Third-Party platforms like Venmo, Apple Pay, etc. are not allowed.)
Lost Receipt Form – Complete this form when you have lost receipt(s). Additional back-up documentation or advisor's signature is required.
Motor Pool Request - Complete this form to initiate the process of reserving a motor pool.
Receipt Log - This form needs to be submitted with receipts during the reimbursement request process.
Statement to Receive Club Advance - Please complete this form when receiving a cash/check advance.
Travel Procedures and Policies - this site has helpful information for travel requirements and links to necessary forms.
W-9 – This form must be completed by anyone receiving a check for payment.
CLUB ACCOUNTING HANDBOOK – A quick reference guide to help clubs understand and navigate Club Accounting procedures, requirements, and financial transactions.
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