Partner University Students

• Step 1: Nomination

  Exchange students must be officially nominated by their home university coordinator via email to Steve Cook, Associate Director of Education Abroad.

• Step 2: Exchange Student Application

  Students should submit the application materials listed below as PDFs to Steve Cook via email.

• Step 3: Letter of Admission, Housing Selection & Welcome Packet

  Once students’ admission is complete, they will receive an electronic Welcome Packet, including their Letter of Admission, DS-2019 and other important information. Students should read the information carefully, as it will contain guidance on important next steps such as activating CWU network credentials, selecting housing and scheduling arrival to CWU.

• Step 4: Plan of Study

  Students inform CWU Education Abroad of their preferred classes for their first term by submitting the Proposed Plan of Study form. The Exchange Coordinator will use the information to register on your behalf. More detailed advice on course selection and registration may be found in the next page of this guide.

  However, the Proposed Plan of Study is not required for either admission to CWU or the immigration process; moreover, the timetables will not be updated and registration permitted for several weeks following nomination. Therefore, students may wait until after admission to submit their course choices if they wish.

  Proposed Plan of Study Form

Application Materials and Deadlines

• 1) International Exchange Student Application Form

  Nominated students should download, complete and return the International Exchange Student Application Form as soon as possible following nomination. This document is required for admission to CWU, and admission is required to establish CWU network credentials and complete on-campus housing selection.

  Submission Deadlines:

  • Fall Start: 1 May
  • Winter/Spring Start: 1 October

  Incoming Exchange Application Form
• 2) Passport Photo/Information Page

  Please scan the photo/information page of your passport (PDF format) and submit it with your application form. This document is required for admission.

• 3) Official Transcript(s)

  Please send official, English-language transcripts for the home institution and any others the student may have attended previously. If classes currently in progress do not appear on the transcript, please submit an additional list of those classes.

• 4) Proof of Language Proficiency

  Non-native speakers of English must submit proof of sufficient English language proficiency alongside their application form for admission. Consult the International Student Admissions page for acceptable methods and levels for demonstrating proficiency, as well as countries of origin exempted from this requirement.

  Additionally, all students--regardless of citizenship--from the following exchange partners are exempt from this requirement:

  • Edinburgh Napier University
  • Queensland University of Technology
  • University of Dundee

  Proof of English Proficiency
• 5) Proof of Financial Responsibility

  Non-US citizens must submit the Proof of Financial Responsibility Form in order to receive the DS-2019 Certificate of Eligibility, itself required to obtain the J-1 Exchange Visitor Visa. Students must download and complete and sign it by hand. If a parent or guardian is providing financial support, they must sign the form, as well.

  Students must submit supporting documents verifying access to the amounts listed on the form  The type of documents required will depend on the source(s) of students' aid. Examples include those listed below, and students should submit all that apply.

  • Student bank statement or bank letter verifying sufficient funds
  • Parent bank statement(s) or bank letter(s) verifying sufficient funds (if providing financial support)
  • Proof of scholarship award
  • Proof of loan award

  This information is not necessary for admission to CWU and is not absolutely required to accompany the exchange application. However, if not submitting them with the application, we recommend submitting the documents as soon as possible afterward to minimize delay in applying for a visa.

  Students holding or elgible for US citizenships are ineligible for the J-1 visa and exempt from this requirement.

  Proof of Finances Form
• Submission Deadlines

  Fall Start: 1 May
  Winter/Spring Start: 1 October

  These deadlines are somewhat flexible, and accommodations may be available as needed. Only Items 1-4 are required for admission to CWU and should be completed as quickly as possible in order to allow students access to the housing contract system. Item 5 is required before the DS-2019 can be generated.

• CWU Immunization Requirements

  CWU requires all incoming students have certain immunizations up-to-date and recommends several others. CWU Student Health Services manages the compliance process. Their website contains detailed information on which immunizations are required, the process for submitting verification, circumstances under which a waiver may be obtained, and more. If necessary, you may wish to consider obtaining immunizations prior to arriving in the US; however, CWU Student Health Services can provide immunizations for a fee after arrival. Failure to comply or to obtain a waiver will result in a registration hold being placed on the student’s account, preventing course registration in subsequent terms pending compliance.

  Immunization Information