Conference Planning Resources

Here at CWU Conference Services we pride ourselves on being knowledgeable, helpful and resourceful. We have compiled some helpful information, tips and links below to help answer questions about hosting an event or preparing for an upcoming stay on campus for quick reference. We are happy to answer additional questions by phone at (509) 963-1141 or by email at

  • Document Templates

  • Event Planning Steps

    The three phases of successful event planning:

    Preliminary Research

    1. Select two or three dates for the conference,
    2. Confirm these dates with the featured speaker(s),
    3. Identify your target audience,
    4. Estimate the number of people,
    5. Consider the number of meeting rooms needed,
    6. Estimate the number of nights for lodging,
    7. Anticipate the beginning and ending meals
    8. Establish an estimated budget

    Contact CWU Conference Services

    Make your commitment for conference facilities as early as possible. Early reservations assure you the best possible rates, facilities and services.

    Share information with us - last year's program, budget, and facilities, etc.

    Our team is committed to serve you, and to make you worry free in the areas of meals, lodging, and meeting needs.

    Confirm Your Event

    1. Mail your signed Letter of Agreement (make a copy for your file) and deposit
    2. Provide a tentative (or last year's) agenda
    3. Return meeting room(s) set up form
    4. Send us your participants list
    5. Confirm guaranteed numbers with CWU Conference Services


  • What to Pack

    Situated on the east side of the Cascades, Ellensburg experiences all four seasons. Please bring seasonally-appropriate dress and expect to walk outdoors to get between locations on campus. Examples might include a heavy winter jacket and waterproof boots for the snow during winter months, layers in fall and spring, and light clothing and sunscreen in the summer. Central Washington University has a beautiful walking campus, so be sure to pack comfortable walking shoes. During the summer months it may also be advised to bring a small fan, as many of our residence halls are not air-conditioned. Linens are provided in each sleeping room, including two sheets, a pillow and pillow case, and a light blanket. Please see your camp director to see if you will need to bring towels to campus for your visit. Each sleeping room comes with a mini-fridge and microwave combo, and there is free WI-FI available throughout campus.

  • CWU Emergency Information and Resources

    Please visit the CWU Emergency Information/Resources page for details regarding emergency closures, smoke guidelines, travel alerts , and much more before/during your visit at CWU.

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Conference Services