Human Resources
Travel Compensation - OT Eligible Employees
Travel Compensation for Overtime-Eligible Employees
Prior to travel, contact your HR Partner to discuss specifics including schedule change notification requirements.
Travel All in One Day – No Overnight Stay
Employee is compensated for hours worked. On a day with an assignment in another city, hours worked include the regular workday and time spent traveling to and returning from the other city, whether driving or not. Normal commute time is not compensated as hours worked.
Example: Employee lives in Cle Elum and works in Ellensburg, M – F, 8 AM–12 PM & 1–5 PM.
Normal Workday:
Normal Work Schedule.
| Schedule | Event | Compensation |
|---|---|---|
| 7:30 - 8 AM | Commute to Work | Not Compensated |
| 8 AM - 12 PM | Work | Compensated |
| Noon | Lunch | Not Compensated |
| 1 - 5 PM | Work | Compensated |
| 5 - 5:30 PM | Commute Home | Not Compensated |
Travel Day:
Employee attends meeting in Spokane from 9 AM to 3 PM
| Schedule | Event | Compensation |
|---|---|---|
| 6 - 6:30 AM | Commute to Ellensburg | Not Compensated |
| 6:30 - 9 AM | Commute Ellensburg to Spo | Compensated |
| 9 AM - 12 PM | Meeting | Compensated |
| Noon | Lunch | Not Compensated (unless w |
| 1 - 3 PM | Meeting | Compensated |
| 3 - 5:30 PM | Compute Spokane to Ellens | Compensated |
| 5:30 - 6 PM | Commute Home | Not Compensated |
Overnight Travel
Travel that keeps an employee away from home overnight is travel away from home. Travel away from home is work time for all time spent traveling, waiting to travel, or in transit.
Travel During Regular Work Hours is Compensable
- Includes travel as a driver or passenger
Travel Outside of Work Hours Is Compensable until Employee Arrives at Destination
- If not traveling, recreational activities, social events, and mealtimes are generally not compensable
Employee’s schedule may be adjusted prior to trip in accordance with WAC or Collective Bargaining Agreement.
Example: Employee lives in Ellensburg with regular work schedule of M – F, 8 AM–12 PM & 1–5 PM. Takes bus to Seattle airport on Sunday, arriving at hotel at 3:30 PM, conference starts Sunday evening at 5 PM through Monday evening and returns on Tuesday.
Example
Employee living in Ellensburg
| Day | Schedule | Event | Compensation |
|---|---|---|---|
| Sunday | 7:30 - 12 PM | Traveling | Compensated |
| Sunday | Noon | Lunch- Travelling | Compensated |
| Sunday | 1 - 3:30 PM | Travelling | Compensated |
| Sunday | 3:30 - 5 PM | Personal time | Not Compensated |
| Sunday | 5 - 6 PM | Dinner with Conf Speaker | Compensated |
| Sunday | 6 - 8 PM | Social Event | Not Compensated |
| Monday | 8 AM - 12 PM | Conference Presentations | Compensated |
| Monday | Noon | Lunch Meeting/Presentatio | Compensated |
| Monday | 1 - 5 PM | Conference Presentations | Compensated |
| Monday | 5PM | Conference provided dinne | Not Compensated |
| Tuesday | 7 - 8 AM | Traveling | Compensated |
| Tuesday | 8 AM - 12 PM | At Airport - Traveling | Compensated |
| Tuesday | Noon | Lunch - Traveling | Compensated |
| Tuesday | 1 - 9 PM | Traveling | Compensated |
| Tuesday | 9 PM | Reached destination | Not Compensated |
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