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Web Services
Department of Public Affairs
Barge 401
509-963-1238
webteam@cwu.edu

 

Phased Migration

The migration of sites from the old design to the new will occur in phases. Migration order is determined by folder hierarchy, visitor traffic, and site size/complexity.

Site owners will be contacted and instructions will be provided prior to their site migration.

ATTENTION: The migration order is subject to change during the process. Please check back periodically.

Download the preliminary Migration Roadmap (last updated: 3-27-2020) [PDF]

Download the Deployment Process / Road Map (last updated: 2-28-2020) [PDF]


For Content Creators & Contributors

Content Creators and Contributors will receive email notifications from the Web Services Team containing the following information:

  • Start date of the site migration process for your website
  • Estimated completion date of migration (Publishing will be disabled during this time)
  • Meeting requests to get you started
  • Key things to know and do

The order of sites to be migrated (Migration Roadmap) is available as PDF. This will give you a good idea of which sites will be migrating and when.

Site Migration Steps: From start to Go Live

  • MIGRATION BEGINS: What happens in Step 1?

    Email is sent to Content Creators and Contributers

    Prior to the start of a site migration, the web services office will schedule a meeting with the Content Creators and Contributers of the websites scheduled to be migrated. As a Content Creator or Contributer, your number one task during the migration process will be to audit and rebuild your content in CWU's test environment. During the initial meeting the web services team will walk you through this process. In addition, you will get the following information:

    • Estimated migration completion date
    • Content audit tools and overview
    • A best practices crash course
    • Information regarding any publishing freeze notifications
    • Next steps
  • CONTENT AUDIT: What happens in Step 2?

    Content Creators and Contributers Audit Site Content

    During the content audit phase, the web services office will work with you to ensure that all your questions are answered. You will have approximately four weeks to complete the content audit. Most websites can complete the audit in about three weeks. If your website is large, we will help schedule your website migration at a different time, however you should begin the audit process regardless.

    The web services office must approve the site content audit sheet. From this sheet, we will work with you to define the left hand navigation of your site.

  • BUILDING IN TEST: What happens in Step 3?

    Content Creators and Contributers Build in CWU's Test Environment

    Notice: In order to begin step 3, Content Creators and Contributers must attend a scheduled training. The web service office will also need to approve your audit sheet prior to beginning step 4 of the migration process.

    During step 3 you will build your audited content in CWU's test environment using the Content Assets and tools in the new theme. During this step, the web services office will work closely with Content Creators and Contributers to ensure that the new content is built with best practices in mind.

    Once all of your pages of your website have been built in CWU's test environment, contact the web offices team. The web offices team will perform a quality assurance test to ensure that all pages are loading properly.

  • GO LIVE : What happens in Step 4?

    Deploy to CWU's Production Envrionment

    The web services office will publish your website from CWU's test environment into production. At this point, publishing on your website will be re-enabled and an email confirmation will be sent to Content Creators and Contributers informing them that the new site is live.

Note: Academic websites are not listed in the tentative schedule. We will be working with the registar's office in order to incorporate catalog content navigation content schema that improves the experience for users. We anticipate a schedule for academic websites later in 2020.