Student Union & Recreation Center (SURC)
SURC Room 146


The forms below are available to help you with your event preparations. Depending on what your event plans are, some forms may be required.

For further assistance please contact Scheduling Services / 509-963-1321 / / SURC 146

Alcohol Approval Request Form
This form is submitted to and reviewed by the President's Office. The approval allows for the service and consumption of alcohol for any event taking place on the Ellensburg campus. The client will receive a letter authorizing or denying the service of alcoholic beverages, with a copy sent to Scheduling Services and Campus Police. If approved, the client is still responsible for obtaining proper licensing from the Washington State Liquor and Cannabis Board.

Student Union Exceptions Request Form
The Student Union Exception Request serves as a temporary exception to the standard operation policy of the Student Union & Recreation Center. Events, or activities as part of an event, that are deemed dangerous, disruptive, or potentially damaging require approval of an Exception Request through the Student Union Advisory Board. Examples of events, or activities, that require an exception request include, playing music in open public areas, partition board display, vehicles on the patio, a car-bash event, etc.

SURC Sponsorship Form
Sponsorship allows for multiple registered student organizations and University entities to host events in the Student Union in conjunction with off-campus entities due to common goals and objectives. The University Department Group rate will be applied to the event invoice and the opportunity to greater promote the event campus-wide. If Scheduling Services indicates sponsorship is required a form must be submitted and approved by the Student Union Advisory Board. If approved, the University Department Group Rate will apply to equipment, cleaning/setup fees and a 50% room rental discount will apply. If sponsorship is denied the off-campus client is billed at the non-university group rate for all items, including the room rental fee.

University Way Banner Request Forms
University departments and off-campus clients can request to have a banner hung over University Way. Please contact Scheduling Services to check availability and schedule. Once a reservation with Scheduling Services is confirmed the client is responsible for filling out a University Way Banner Request form and submitting it to the City of Ellensburg for approval. Banners can be hung over University Way.

Enclosed Board Posting Form
Within the Student Union, there are five enclosed boards available to on-campus departments to use for their display purposes. Enclosed boards are available on a quarterly basis. Prior to submitting the form a reservation for an Enclosed Board must be made by contacting Scheduling Services at or 509-963-1321.