Secure Travel Funding with CWU Accounting

When you explore the possibility of obtaining travel funding through SURC accounting at CWU, you're accessing a valuable resource for your journeys.

The accounting department facilitates financial support for approved travel, whether it's for student organizations attending conferences or individuals representing the university. By following the designated application process and meeting the established criteria, you can secure the financial assistance needed to enrich your academic and personal experiences through travel. Discover the opportunities provided by SURC accounting and embark on your journeys with confidence.

Process to Request Travel Funds

Step 1:

Print out this packet to fill out.

Interested in what is allowable for each funding source? Click below to see what each source can reimburse.

Club Senate – S&A Supplemental – Student Academic Senate – Equity & Service Council

Step 2:

Drop your packet off at SURC Accounting in room 263 in the SURC

Step 3:

After review of the packet, you will receive an email containing the date and time you are scheduled to present to the funding source(s), as well as several other instructions to follow (e.g. Set-up meeting with Student Engagement Coordinator, fill out Intent to Travel Form, etc).

Step 4:

During the meeting with the Student Engagement Coordinator, there will be a time to pre-purchase travel expenses (airfare, lodging, registration, etc.) using the Student Engagement Coordinator’s credit card.

Step 5:

Collect all itemized receipts (breakdown of each item purchased) from purchases that wish to be reimbursed in your travel group and submit them all to SURC Accounting in room 263.

Step 6:

Group members will receive an email with detailed instructions about submitting an online expense report. (The sooner a student can submit the expense report, the sooner they can be reimbursed.)

Step 7:

Get paid!

Note: All reimbursements must have itemized receipt backup. Save your receipts!

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