To view descriptions of all forms please go to the Forms & Documents page.
I-9 Form
(Required, completed only once if there is no break in service)
A federal form used to verify that the student is authorized to work in the United States. Only one form is required for all the years the student works at CWU, unless there is a lapse in enrollment of more than one year. If the student has a lapse and is not enrolled at least half-time for more than one year, please send the student to Student Employment for recertification of the I-9. (The I-9 for students working at the Centers will be completed by the site director, or designee.)
STUDENTS: Before you come to campus, make sure that you have proper ID and proof of eligibility to work in the United States. You must show ORIGINAL documents when completing the I-9; copies will not be sufficient and will result in a delay of employment.
W-4 Form
(Optional, used to request changes to standard payroll deductions)
A federal IRS form used to modify the amount of federal taxes will be deducted from the student's check. A new form should be completed if any information changes, such as a name or address change, marital status change, or change in the number of exemptions claimed.
STUDENTS: Your W-4 defaults to 'Single, 0'. You may change your W-4 information at any time in MyCWU.
Your W-2 Tax Statement will be mailed no later than January 31 of each year. If you do not receive a W-2 form, please contact the Payroll office in Mitchell Hall (509) 963-2221.
Incorrect data in the payroll system will cause problems for you. When your address changes, be sure to change it with the Registrar AND with Student Employment (or Payroll) so that your check address and W-2 address can be updated. Changing your address with the Registrar does NOT change it in the payroll system.
Also make sure that the address in MyCWU is updated with the correct address. The "Home" address is where CWU mails information.
Public Employees Retirement System (PERS) Waiver Form
(Required, complete only once for all years of employment)
Completed by the student if the student wants to work more than 69 hours per month (about 15-16 hours per week), up to the maximum of 19 hours per week while classes are in session. Send completed form directly to Human Resources, MS 7425.
Background Check
(Required)
Criminal background checks are required for all student employees. A conviction will not necessarily bar employment. Each situation is reviewed individually; a decision regarding employment will be based on the specific circumstances after considering factors such as severity of the crime, veracity of the student, length of time since conviction, duties of the prospective job, etc.
Once the student has authorized the background check from HireRight, he or she may begin working pending completion of a satisfactory background check.
In accordance with CWU Policy 2-30-010, an active requirement to register as a sex offender is incompatible with employment at CWU.