Third Party Assistance

What is a Guaranteed Source?

A Guaranteed Source is a Third Party Sponsor that guarantees payment toward a student’s University charges. For a student to be set up as a Guaranteed Source recipient, the Third Party funding source must require that CWU invoice them directly, and guarantee to pay authorized charges regardless of the student’s academic standing with the University.

How do I get set up as a Guaranteed Source Recipient?

As the student, you must contact your Third Party funding source and have them send CWU an “authorization” indicating:

1. The dollar amount and/or types of charges or which they will guaranteed payment

2. The student name and identifying numbers (CWU ID or last four SSN)

3. The mailing and/or email address and contact name where the invoice(s) should be sent

4. The quarter(s) or duration for which the authorization is valid

This authorization should be emailed to GuaranteedSources@cwu.edu

What happens once CWU receives my "authorization"?

Once the authorization from your Third Party is received, CWU will post a credit to your MyCWU account for the authorized amount guaranteed by your Third Party. This credit is posted before the $50 Unpaid Tuition & Fees fee is assessed, which is roughly one week after the beginning of classes each quarter). You will see this credit as “TPC – Billed to Guar Source” or “TPC – Billed to (your Third-Party organization).” When this is visible on your account, you are no longer personally responsible for paying that amount, as the liability for payment has been transferred from you to your Third Party organization. Do keep an eye on your student account throughout the year. If your Third Party declines to pay for any amount, the liability for payment will be transferred back to you personally.

When will my Third Party Funding Source be billed?

Normally, invoices to Third Party guarantors are sent 3-4 weeks into each quarter. There are exceptions for those organizations with specific invoicing requirements.

What do I do if my MyCWU account has not been credited and should have been?

First, ensure that you have completed all the requirements of your Third Party in order to be authorized for payment. Many Third Parties require that you submit your grades each quarter or to provide a list of courses you intend to take. Do not assume we received your voucher unless you have received confirmation from the Guaranteed Sources office. Please direct questions to GuaranteedSources@cwu.edu.

Who do I talk to regarding my Veterans Affairs benefits?

If you are receiving Chapter 31 (tuition assistance), Chapter 33 (post-9/11 GI Bill), or Chapter 35 (dependent waiver) benefits from the Department of Defense, please contact the CWU Veterans Center at 509-963-3028 or va@cwu.edu. For USACC or AFROTC benefits, please contact the cadre or appropriate staff.

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