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University Facilities Planning Office

Space Management Procedures

Space within campus buildings (except the SUB, and those buildings assigned to the Office of Residential Services and Facilities Management) is managed by the Office of the Provost. Changes in the use of that space must be cleared through and approved by the Office of the Provost. This procedure insures that accurate facilities' inventory records are maintained, that space needs are met in the most suitable manner, that building use is compatible with design and that centralized control is maintained.

The following are examples of space changes, which require clearance and approval by the Office of the Provost.

  1. Changes which alter the way a room is used (e.g., changing a faculty office into a student office, changing a conference room into a laboratory with special equipment, etc.)
  2. Remodeling which would alter a room's floor plan, area or usage.
  3. The gain or loss of rooms' availability to an operation except as noted above.
  4. The relocation of an operation to a different building or location within a building except as noted above.
  5. Installation of carpet in existing buildings. Replacement of worn-out carpeting does not require approval by the Office of the Provost.

Requests for space changes of the foregoing type must first be routed through the appropriate chair/unit director and dean for preliminary endorsement. They must then be submitted to the Office of the Provost for final consideration and approval.