Information for Presenters

General Information for Presenters

  • Wear professional/business attire.
  • Come prepared.  Posters should already be printed and presentations should be uploaded the night before SOURCE in the Student Union and Recreation Center (2nd floor outside the ballrooms).  Visit the session room in which you are presenting.
  • Arrive early to presentation sessions, especially if you are presenting. Presenters are asked to be in their session room at least ten minutes prior to the beginning of the session.
  • Remain for the entirety of a presentation session, especially if you are presenting.
  • Wait until students are finished delivering presentations (or are in between presentations) before entering a session room.
  • If you are including graphs in your oral or poster presentation, click HERE for an information guide to help you construct your graphs.
  • If you have submitted to present at SOURCE but are unable to present due to an emergency, please contact Dr. Kara Gabriel, Chair of the SOURCE Committee, as soon as possible.

Information for Poster Presenters

  • Check the SOURCE Program and Proceedings for your poster session.  Bring your poster to the Student Union and Recreation Center at least 10 to 15 minutes prior to your scheduled session.  Find your poster number in the Ballroom. Posters are hung with pushpins on display boards.  Pushpins are provided.
  • Posters cannot exceed 3 feet high by 4 feet wide.  Larger poster sizes may be considered by special request.
  • Tri-fold cardboard displays are NOT allowed.
  • Authors are expected to stand by their poster during the entire poster session so that conference attendees can come and view the poster and interact with the author. You should be prepared with a three- to five-minute summary for visitors using your poster as a visual guide. Some visitors may ask additional questions.
  • Click on the text for examples of posters from PHYSICS and POLITICAL SCIENCE. Make certain to talk with your mentor about the poster design and ask them for past examples of their own poster presentations.

Large-format poster printing is available on-campus at the Educational Technology Center in Black Hall.  Submit your printing request at least two weeks in advance in order to guarantee your poster is ready on the day of SOURCE.

Information for Oral Presenters

  • Oral presentations should be no longer than 15 minutes in length. This limit is strictly enforced. You will have an additional 3 minutes for Q&A.
  • Your talk should be tailored to an educated, non-field expert audience.
  • Your talk may be accompanied by a visual slide show (e.g., PowerPoint) and/or handout for the audience or can include a live demonstration, performance, and/or audience participation.
  • Please practice and time your presentation prior to SOURCE.
  • Every session room will have a computer and data projector available.  You cannot use your own laptop computer.
  • For additional needs, such as an overhead projector for transparencies or special sound equipment, place a request when submitting your SOURCE abstract.

If you have a visual slide show to accompany your talk, make certain to attend the pre-load session from 5 to 8 p.m. in the Student Union and Recreation Center on the Wednesday evening before SOURCE.  Bring a flashdrive with your presentation so that you can load your presentation onto the correct laptop for your session.

Information for Creative Expression Performers

  • In-person performances or videos of previous performances should be 15 minutes, plus 3 minutes for audience feedback/questions. If your performance consists of a video showing of a prior performance or specific accommodations are needed, please indicate this when you submit your abstract.
  • It is highly recommended that you attend the pre-load session from 5 to 8 p.m. in the Student Union and Recreation Center on the Wednesday evening before SOURCE to gain familiarity with the space where you will be performing.
  • Any special equipment needs such as microphones, overhead projectors, or unique space requirements should be noted when submitting your SOURCE abstract.

Information for Creative Works Presenters

  • At SOURCE, students are required to post their submitted or an expanded artist/presenter statement in conjunction with their work.  The statement should be a minimum of 8-1/2 by 11 with a font size no smaller than 16 points and a maximum poster size of 3 feet high by 4 feet wide. Wall space to hang this statement will be provided.
  • Presenters are responsible for setup, take-down, and oversight of their creative works. Unique requirements, such as electrical outlets, a need to hang on wall, a projector, tables, or other requests can be accommodated but students must specify those items in the online submission form.
  • Students must specify the approximate square footage needed for their display during their initial online submission.