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Resources and Reports

CWUP 2-10-200 Reporting Financial Irregularities

This policy establishes the procedures and responsibilities for reporting, investigating and resolving known or suspected financial irregularities and other related illegal acts.

(1) Authority
In accordance with the provisions of RCW 43.09.185 the university is required to immediately report any suspected financial irregularity or other related illegal act to the state auditor’s office.

(2) Definitions

(A) Financial irregularity is considered a loss of funds or university assets which is the result of any dishonest, fraudulent, or other illegal act and may include:
1. Forgery or alteration of reports, documents, or computer files;
2. Misappropriation or misuse of university assets (equipment, supplies, cash, etc.);
3. Authorizing or receiving compensation for goods not received or services not performed;
4. Irregularities in the handling or reporting of money transactions;
5. Acceptance of kickbacks or bribes; and
6. Use of university facilities and equipment for private financial gain.

(B) Suspected financial irregularity or other related illegal act is defined as a reasonable belief or actual knowledge that a dishonest or fraudulent act is occurring or has occurred. See CWUR 1-50-100 for procedure.

[Responsibility: BFA; Authority: BFA; Reviewed/Endorsed by: Cabinet/PAC; Review/Effective Date: 04/02/2014; Approved by: James L. Gaudino, President]

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