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Resources and Reports

CWUR 5-10-020 Payment Plan

(1) Authority: Washington Administrative Code 106-160-070
(2) Purpose

CWUR 5-10-020 is established for the purpose of creating a process to determine if a student is eligible to pay for tuition, room and board, fees and other charges, with the exception of fines and penalties, on a quarterly payment plan. The Student Financial Services department will be responsible for determining eligibility, enrollment, payments and fees for the university’s quarterly payment plan.

(3) Eligibility

All Central Washington University students are allowed to enroll in this payment plan, however any students whose accounts have balances from a prior quarter will be unable to enroll, as only current quarter charges can be included in the payment plan.   Any exceptions must be reviewed and approved by the Student Financial Services department.

(4) Enrollment

(A) Students must complete an online enrollment form via their MyCWU account each quarter they participate in the payment plan. A $50.00, non-refundable service fee must be paid at the time of enrollment.

(B) The enrollment form will be available from the 5th through 9th day of instruction each quarter. Students that do not complete the enrollment form during this period will not be eligible to participate in the payment plan for that quarter. Any exceptions must be reviewed and approved by the Student Financial Services department.

(C) After enrolling in the payment plan, students will receive an acceptance notification via their CWU Outlook email account confirming the terms and conditions of the payment plan.

(5) Payments

(A) Total charges on the payment plan will be divided into a maximum of three equal installments and payments will be due on the 15th of each month of the quarter or the next business day, as follows:

1. Fall quarter - October 15, November 15, and December 15
2. Winter quarter – January 15, February 15, and March 15
3. Spring quarter - April 15, May 15, and June 13

(B) All payments must be made by the due date through one of the following options:

1. Online, through the student’s MyCWU account.
2. In person, at the cashiers window (by 4:30 p.m.)
3. By mail to the cashiers office (but must be received by the due date).

(6) Late Fees or Penalties

(A) A payment made 5 days after the due date will be considered late and the account will be assessed a late fee of $20.00. Two late payments may result in the cancelation of the payment plan and future enrollment in a payment plan may be denied.

(B) If the bank returns a payment for any reason, including insufficient funds, unable to locate account, or declined web payment, a $30.00 penalty fee will be added to the student’s account for each occurrence.

(C) Failure to meet the requirements of the payment plan will result in disenrollment from the plan, a hold placed on registration, and applicable fees may be applied according to policies defined in other departments (i.e., Registrars, Dining, Housing late fees as examples).

[Responsibility: BFA (until 7/7/16) Enrollment Management; Authority: Cabinet/UPAC; Reviewed/Endorsed by: Cabinet/UPAC; Review/Effective Date: 02-01-2017; 10/02/2013; Approved by: James L. Gaudino, President]


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