These procedures are governed by the policy on reasonable accommodation of employees and applicants with disabilities. See CWUP 2-35-040(1).

(1) Applicant instructions.

(A) The applicant is responsible for contacting Disability Services (DS) in a timely fashion to request accommodation during the application, testing or interview processes. Contact information for DS are included on all position announcements, including those posted on the university's web site.

(B) The accommodation request should include:

1. Identification of the disabling condition; and
2. Suggestions of specific accommodations that would provide the applicant with access to the employment process.

(C). The applicant may be asked to provide DS with documentation from the applicant’s health care provider stating the nature of the disability and specific suggestions which would enable the applicant to access the employment process. Such medical documentation is considered confidential and will be maintained in DS, separate from all other applicant and employee records.

(2) Hiring Authority Instructions.

(A) If applicants make requests for accommodation directly to the hiring authority, they
will:

1. Be referred to DS for assistance, or
2. Put into place the accommodation request that can be easily instituted. Contact DS for consultation as needed.

(B) Supervisor will not make inquiries regarding the existence, nature or severity of a disability with any of the interviewees, including those who have requested accommodation.

(C) Employment decision will be based on the knowledge, skills and abilities required for the job, not on the presence or absence of a candidate's disability.

(D) Supervisors will be prepared to discuss with new employees whether they have a disability which will require reasonable accommodation. If the answer is "yes," such employees will be provided with copies of the university's policy on reasonable accommodation and procedures for university employees to request disability accommodations.

[Responsibility: CFO/BFA; Authority: Cabinet/UPAC; Reviewed/Endorsed by: Cabinet/UPAC; Review/Effective Date: 06/06/2012; Approved by: James L. Gaudino, President]