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CWUR 3-40-030 Education Benefits

Applies to - All university employees. If this procedure addresses terms not covered under collective bargaining agreements for represented employees, this procedure shall prevail.

(1) Eligibility Procedure

(A) Eligible employees are those defined by CWUP 2-30-050 Education Benefits for CWU Staff. Faculty who are hired on a quarter-to-quarter basis and temporary exempt employees become eligible beginning with the second consecutive quarter of employment in a position that is half-time or more. For this section, employment of faculty in spring quarter and the following fall quarter may constitute consecutive employment.  The benefit continues until the end of the quarter during which a recipient is no longer employed by the university. Faculty on courtesy appointments; retired faculty, staff, and exempt personnel; temporary/hourly employees, nonpermanent civil service employees; and undergraduate and graduate assistants, associates, and others holding positions with student status are not eligible for the tuition and fee exemption otherwise offered by the policy.

(B)Full-time cooperative extension service and agricultural research employees of Washington State University stationed off campus (WSU) may also take advantage of this educational benefits policy. Active-duty military stationed at one of the Reserve Officer Training Corps (ROTC) offices on campus (Air Force or Army) and civilian and/or contracted staff members of CWU ROTC programs are eligible for the tuition and fee exemptions offered by the policy.

(2) Registration Procedure

(A) In order to register under this policy, the employee, veteran, or guardsman must contact the Office of the Registrar and submit a Tuition Exemption Request Form. If taking course work under this policy for the purpose of degree completion or certification, the employee, veteran or guardsman must apply to and be admitted by CWU.

(B) Eligibility to register shall be contingent on participants' meeting established academic and administrative requirements of the university and of particular departments and degree programs, including course prerequisites. 

(C) Registration for classes under this program shall begin for CWU employees and ROTC faculty and staff on the second day of instruction each academic term. Registration for all other eligible individuals shall be allowed beginning the third day of instruction each academic term. All registrations must be complete by the end of the add/drop period. Such registrations will be contingent upon space availability at the end of the change of schedule period.

(D) No course that admits students on a space available basis shall be overenrolled, closed, or filled beyond pre-established class limits. The registrar will not honor any special permission to enter a closed course given by an instructor to individuals exercising their educational benefits; therefore, registration for a course by an eligible individual will not be final until the last day of the add/drop period.

(E) All credit hours generated under this policy will be separately accounted for and will not affect formula entitlements.

(3) Fees

(A) A nonrefundable fee will be assessed quarterly to each CWU employee and CWU ROTC faculty and staff to cover the costs of administering the program. 

(B) An individual taking classes under this provision will not pay student fees, other than those associated with a course. CWU employees and CWU ROTC faculty and staff registering for more than eight (8) credits will pay per-credit tuition rates for all credits in excess of eight (8). Guardsmen, veterans, and non-CWU state employees registering for more than six (6) credits will pay per-credit tuition rates for all credits in excess of six (6).

(C) All charges and deposits including special course fees beyond the basic tuition, operating, health, and service and activities fees are the responsibility of and must be paid by the individual.

(D) An individual registering for course work under this policy is not entitled to receive student benefits (e.g., health and counseling center and other services and/or rates).

[10/02/2007; 03/30/2012 Responsibility: Finance and Administration; Authority: Chapters 28B.15.558, 28B.15.621, and 41.04.005 of the Revised Code of Washington (RCW), Education Benefits for CWU Employees, CWUP 2-30-050; PAC (Policy and Procedure Separated 9/5/07); Reviewed/Endorsed by: Cabinet/UPAC; Review/Effective Date: 04/06/2016; 06/06/2012; 04/15/2020; 12/27/2022; Approved by: A. James Wohlpart, President]

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