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Resources and Reports

CWUP 2-50 Facilities, Media and Technology, and Sustainability

2-50-010Building Committees
2-50-020Energy Conservation
2-50-030Environmental Sustainability
2-50-040Facilities Use
2-50-050Flag Protocol
2-50-060Illicit Discharge Detection and Elimination
2-50-070Keys
2-50-080Media Equipment
2-50-090Personal Communication Device
2-50-100Use of Closed Circuit Television and Cameras
2-50-110Website

 

 

 

 

 

 

 

 

CWUP 2-50-010 Building Committees

(1) Building committees are organized and serve to develop written programs for proposed new or remodeled facilities and as the representatives of building occupants during the design process. These programs are used by design consultants or by facilities planning and construction services in developing drawings and bidding documents for eventual construction. The chair of each committee will be its official spokesperson. For nonacademic building programs, committee members shall be assigned by the vice president for business and financial affairs. For academic building projects, committee members shall be assigned by the provost/senior vice president for academic affairs.

(2) All building committees shall be advisory to the assistant vice president of facilities management through the facilities planning and construction services director. All building programs and recommendations developed by building committees are subject to his/her approval. The vice president for business and financial affairs will mediate any disagreement regarding program criteria.

(3) The facilities planning and construction services director or his/her designee and the administrative assistant to the provost (or a delegated representative) shall be ex officio voting members of all building committees.

[PAC: 10/1/08]

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CWUP 2-50-020 Energy Conservation

The Governor's Executive Order #E077-3 mandates specific energy conservation efforts and the development of an energy conservation ethic on the campuses of all state institutions.

The energy policy supports the educational mission of the university, since the educational process is dependent upon a controlled environment which utilizes energy. It is structured to provide adequate environmental quality while minimizing expenditures of energy. See the PROCEDURES manual for specific energy policy details.

[PAC: 10/1/08]

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CWUP 2-50-030 Environmental Sustainability

Central Washington University is committed to environmental sustainability and encourages all units on campus to participate actively in waste minimization (reducing), reusing, and recycling. To catalog current efforts, review proposals for new initiatives, propose educational and marketing campaigns, coordinate and bring coherence to efforts among units on campus, establish metrics to gauge effectiveness, and compile and submit to the president an annual report on actions and effectiveness, a university committee - the Conservation, Waste Minimization, and Recycling Committee - is established.

[PAC: 09/03/08]

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CWUP 2-50-040 Facilities Use

The Washington Administrative Code sections that apply to the facilities use policy are 106-140-401 through 106-40-528. The facilities of Central Washington University are primarily for the use of students, faculty, staff and administrators in meeting for the purpose of the university. 

This policy is established to regulate the use of certain facilities, equipment, and services of Central Washington University by members of the faculty, student body, staff, certain other persons, groups or organizations.  Any use of university space, equipment, or services must be in compliance with this policy and the applicable procedure, or other pertinent policies of the university and state law. 


[Responsibility: BFA; Authority: Cabinet/UPAC; Reviewed/Endorsed by: Cabinet/UPAC; Review/Effective Date:12/04/2013; Approved by: James L. Gaudino, President]]

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CWUP 2-50-050 Flag Protocol

(1) Display. The flag will be displayed according to the protocol outlined in The United States Flag: Federal Law Relating to Display and Associated Questions, dated April 14, 2008 http://www.senate.gov/reference/resources/pdf/RL30243.pdf.

(2) Lowering. Central Washington University flags are lowered to half-staff

(A) At the direction of the Governor. Such instances typically are in response to deaths or tragedies of statewide or national significance; and

(B) For a period of one week each year beginning the Tuesday following Memorial Day to commemorate the following categories of individuals who passed away during the preceding year:

1. Central Washington University students;
2. Central Washington University current and past employees [and under certain circumstances, close family members of employees]; and
3. Elected or appointed officials who have had a significant positive impact on the Central Washington University community.

(3) Flags are lowered following the flag protocol of the American Legion and the office of the Secretary of State http://www.legion.org/flag.

(4) Flags at the following locations should be flown in the same fashion:

(A) ROTC building
(B) Flag pavilion - the official flag for CWU

The exceptions are the flag on the wall in Nicholson pavilion and the flags on Barge Hall.


[Responsibility: BFA; Authority: Cabinet/PAC; Reviewed/ Endorsed by: Cabinet/PAC; Review/Effective Date:12/04/2013; Approved by: James L. Gaudino, President]

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CWUP 2-50-060 Illicit Discharge Detection and Elimination

(1) Purpose/Intent - The purpose of this policy is to provide for the health, safety, and general welfare of the students, staff, faculty and visitors of Central Washington University through the regulation of non-storm water discharges to the storm drainage system to the maximum extent practicable as required by federal and state law. This policy establishes methods for controlling the introduction of pollutants into the municipal separate storm sewer system ("MS4") in order to comply with requirements of the National Pollutant Discharge Elimination System ("NPDES") permit process. The objectives of this policy are:

1. To regulate the contribution of pollutants to MS4 by storm water discharges by any user.
2. To prohibit Illicit Connections and Discharges to the MS4.
3. To establish legal authority to carry out all inspection, surveillance and monitoring procedures necessary to ensure compliance with this policy.

(2) Definitions - For the purposes of this policy, the following shall mean:

(A) Best Management Practices (BMPs) - Schedules of activities, prohibitions of practices, general good housekeeping practices, pollution prevention and educational practices, maintenance procedures, and other management practices to prevent or reduce the discharge of pollutants directly or indirectly to storm water, receiving waters, or storm water conveyance systems. BMPs also include treatment practices, operating procedures, and practices to control site runoff, spillage or leaks, sludge or water disposal, or drainage from raw materials storage.

(B) Contractor - An individual or company, including a subcontractor, hired by the University to perform services on University property.

(C) Clean Water Act - The federal Water Pollution Control Act (33 U.S.C. § 1251 et seq.), and any subsequent amendments thereto.

(D) Construction Activity - Activities subject to NPDES Construction Permits. These include construction projects resulting in land disturbance of one (1) acre or more. Such activities include but are not limited to clearing and grubbing, grading, excavating, and demolition.

(E) Hazardous Materials - Any material, including any substance, waste, or combination thereof, which because of its quantity, concentration, or physical, chemical, or infectious characteristics may cause, or significantly contribute to, a substantial present or potential hazard to human health, safety, property, or the environment when improperly treated, stored, transported, disposed of, or otherwise managed.

(F) Illegal Discharge - Any direct or indirect non-storm water discharge to the storm drain system, except as exempted in Section VII of this policy.

(G) Illicit Connections - An illicit connection is defined as either of the following: Any drain or conveyance, whether on the surface or subsurface, which allows an illegal discharge to enter the storm drain system including but not limited to any conveyances which allow any non-storm water discharge including sewage, process wastewater, and wash water to enter the storm drain system and any connections to the storm drain system from indoor drains and sinks, regardless of whether said drain or connection had been previously allowed, permitted, or approved by the University or, any drain or conveyance connected from a commercial or industrial land use to the storm drain system which has not been documented in plans, maps, or equivalent records and approved by the University.

(H) National Pollutant Discharge Elimination System (NPDES) Stormwater Discharge Permit - means a permit issued by EPA in compliance with the provisions of The State of Washington Water Pollution Control Law Chapter 90.48 Revised Code of Washington and The Federal Water Pollution Control Act (The Clean Water Act) Title 33 United States Code, Section 1251 et seq. that authorizes the discharge of pollutants to waters of the United States, whether the permit is applicable on an individual, group, or general area-wide basis.

(I) Non-Storm Water Discharge - Any discharge to the storm drain system that is not composed entirely of storm water.

(J) Person - Any individual, association, organization, partnership, firm, corporation, business or other entity recognized by law.

(K) Pollutant - Anything which causes or contributes to pollution. Pollutants may include, but are not limited to: paints, varnishes, and solvents; oil and other automotive fluids; non-hazardous liquid and solid wastes and yard wastes; refuse, rubbish, garbage, litter, or other discarded or abandoned objects, ordinances, and accumulations, so that same may cause or contribute to pollution; floatables; pesticides, herbicides, and fertilizers; hazardous substances and wastes; sewage, fecal coliform and pathogens; dissolved and particulate metals; animal wastes; wastes and residues that result from constructing a building or structure; and noxious or offensive matter of any kind.

(L) Premises - Any building, lot, parcel of land, or portion of land whether improved or unimproved including adjacent sidewalks and parking strips.

(M) Storm Drainage System - Facilities by which storm water is collected and/or conveyed, including but not limited to any roads with drainage systems, streets, gutters, curbs, inlets, piped storm drains, pumping facilities, retention and detention basins, natural and human-made or altered drainage channels, reservoirs, and other drainage structures.

(N) Storm Water - Any surface flow, runoff, and drainage consisting entirely of water from any form of natural precipitation, and resulting from such precipitation.

(O) University - An employee or designee of Central Washington University authorized to enforce this policy.

(P) Wastewater - Any water or other liquid, other than uncontaminated storm water, discharged from a facility.

(3) Applicability - This policy shall apply to all water entering the storm drain system generated on any developed and undeveloped University owned lands unless explicitly exempted by the University.

(4) Responsibility for Administration - The University shall administer, implement, and enforce the provisions of this policy.

(5) Severability - The provisions of this policy are hereby declared to be severable. If any provision, clause, sentence, or paragraph of this policy or the application thereof to any Contractor, establishment, or circumstances shall be held invalid, such invalidity shall not affect the other provisions or application of this policy.

(6) Ultimate Responsibility - The standards set forth herein and promulgated pursuant to this policy are minimum standards; therefore, this policy does not intend nor imply that compliance by any person will ensure that there will be no contamination, pollution, or unauthorized discharge of pollutants.

(7) Discharge Prohibitions -

(A) Prohibition of Illegal Discharges - No person shall discharge or cause to be discharged into the University's storm drain system or watercourses, any materials, including but not limited to pollutants or waters containing any pollutants that cause or contribute to a violation of applicable water quality standards, other than storm water.

The commencement, conduct or continuance of any illegal discharge to the storm drain system is prohibited except as described as follows:

1. The following discharges are exempt from discharge prohibitions established by this policy: water line flushing or other potable water sources, landscape irrigation or lawn watering, diverted stream flows, rising groundwater, groundwater infiltration to storm drains, uncontaminated pumped groundwater, foundation or footing drains (not including active groundwater dewatering systems), crawl space pumps, air conditioning condensation, springs, non-commercial washing of vehicles, natural riparian habitat or wet-land flows, swimming pools (if dechlorinated - typically less than one PPM chlorine), fire fighting activities, non-contact cooling water and any other water source not containing Pollutants.
2. Discharges specified in writing by the University as being necessary to protect public health and safety.
3. Dye testing is an allowable discharge, but requires a verbal notification to the University prior to the time of the test.

(B) Prohibition of Illicit Connections -

1. The construction, use, maintenance or continued existence of illicit connection to the storm drain system is prohibited.
2. This prohibition expressly includes, without limitation, illicit connections made in the past, regardless of whether the connection was permissible under law or practices applicable or prevailing at the time of connection.
3. Contractor is considered to be in violation of this policy if the Contractor connects a line conveying sewage to the MS4.

(8) Suspension of MS4 Access - Any Contractor subject to a construction activity NPDES storm water discharge permit or a UEP shall comply with all provisions of each such permit. Proof of compliance with said permit may be required in a form acceptable to the University prior to the allowing of discharge to the MS4.

(9) Monitoring of Discharges -

(A) Applicability - This section applies to all facilities that have storm water discharges associated with construction activity.

(B) Access to Facilities -

1. The University may inspect projects subject to regulation under this policy as often as it deems necessary to determine compliance with this policy. If a Contractor has security measures in force which require proper identification and clearance before entry into its premises, the Contractor shall make the necessary arrangements to allow access to representatives of the University.
2. Contractors shall allow the University ready access to all parts of the premises for the purposes of inspection, sampling, examination and copying of records that must be kept under the conditions of an NPDES permit to discharge storm water, and the performance of any additional duties as defined by state and federal law.
3. The University shall have the right to set up such devices as are necessary in the opinion of the University to conduct monitoring and/or sampling of the facility's storm water discharge.
4. The University has the right to require the Contractor to install monitoring equipment as necessary. The Contractor's sampling and monitoring equipment shall be maintained at all times in a safe and proper operating condition by the Contractor at its own expense. All devices used to measure storm water flow and quality shall be calibrated to ensure their accuracy.
5. Any temporary or permanent obstruction to safe and easy access to the project site to be inspected and/or sampled shall be promptly removed by the Contractor at the written or oral request of the University and shall not be replaced. The costs of clearing such access shall be borne by the Contractor. Unreasonable delays in allowing the University access to a project site is a violation of a storm water discharge permit and of this policy.
6. If the University has been refused access to any part of the premises from which storm water is discharged, and the University is able to demonstrate probable cause to believe that there may be a violation of this policy, or that there is a need to inspect and/or sample as part of a routine inspection and sampling program designed to verify compliance with this policy or any order issued hereunder, or to protect the overall public health, safety, and welfare of the community, then the University may seek appropriate relief from any court of competent jurisdiction.

(10) Requirement to Prevent, Control, and Reduce Storm Water Pollutants by the Use of Best Management Practices - The University will adopt requirements identifying Best Management Practices for any activity, operation, or facility which may cause or contribute to pollution or contamination of storm water, the storm drain system, or waters of the United States. The Contractor shall provide, at its own expense, reasonable protection from accidental discharge of prohibited materials or other wastes into the storm drain system or watercourses through the use of these structural and non-structural BMPs. Further, any Contractor which is, or may be, the source of an illicit discharge, may be required to implement, at said Contractor’s expense, additional structural and non-structural BMPs to prevent the further discharge of pollutants to the MS4.

(11) Watercourse Protection - Every Contractor shall keep and maintain that part of the watercourse within the MS4 free of trash, debris, excessive vegetation, and other obstacles that would pollute, contaminate, or significantly retard the flow of water through the watercourse.

(12) Notification of Spills - To the fullest extent required by law, as soon as any Contractor responsible for a project site has information of any known or suspected release of materials which are resulting or may result in illegal discharges or pollutants discharging into storm water, the storm drain system, or waters of the United States said Contractor shall take steps to help ensure the discovery, containment, and cleanup of such release. In the event of such a release of hazardous materials said Contractor shall immediately notify emergency response agencies of the occurrence via emergency dispatch services and the University. In the event of a release of all other materials, said Contractor shall notify the University and to the extent required by law the authorized enforcement agency in person or by phone or facsimile no later than the next business day. Notifications in person or by phone shall be confirmed by written notice addressed and mailed to the University within three (3) business days of the phone notice.

(13) Enforcement -

(A) Notice of Violation: Whenever the University finds that a person has violated a prohibition or failed to meet a requirement of this policy, the University may order compliance by written notice of violation to the responsible person. Such notice may require without limitation:

1. The performance of monitoring, analyses, and reporting;
2. The elimination of illicit connections or discharges;
3. That violating discharges, practices, or operations shall cease and desist;
4. The abatement or remediation of storm water pollution or contamination hazards and the restoration of any affected property; and
5. Payment to cover administrative and remediation costs; and
6. The implementation of source control or treatment BMPs.

If abatement of a violation and/or restoration is required, the notice shall set forth a deadline within which such remediation or restoration must be completed. Said notice shall further advise that, should the violator fail to remediate or restore within the established deadline, the work will be done by the University and the expense thereof shall be charged to the violator.

(B) Termination - The University, in its sole discretion, may terminate a Contractor's permit and otherwise terminate its relationship with the Contractor without issuing a Notice of Violation in Section XIII.A.

(14) Cost of Abatement of the Violation - After abatement of the violation, the violating person will be notified of and required to pay the cost of abatement, including administrative costs, and reasonable attorneys' fees. Any person violating any of the provisions of this policy shall become liable to the University by reason of such violation. Interest shall be assessed on any unpaid balance beginning on the 31st day following receipt of the notice of cost of abatement and remediation.

(15) Violations Deemed a Nuisance - In addition to the enforcement processes and penalties provided, any condition caused or permitted to exist in violation of any of the provisions of this policy is a threat to public health, safety, and welfare, and is declared and deemed a nuisance, and may be summarily abated or restored at the violator's expense, and/or a civil action to abate, enjoin, or otherwise compel the cessation of such nuisance may be taken.

(16) Remedies Not Exclusive - The remedies listed in this policy are not exclusive of any other remedies available under any applicable federal, state or local law and it is within the discretion of the University to seek cumulative remedies.

(17) Adoption of Policy - This policy shall be in full force and effect upon adoption. All prior policies and parts of policies in conflict with this policy are hereby repealed.

[PAC: 11/05/08]

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CWUP 2-50-070 Keys

Access to University spaces is controlled by a security lock system. Facilities Management Department maintains oversight and maintenance of all lock systems including electronic card access. For more information, see http://www.cwu.edu/facility/keyslock-shop.

[PAC: 10/15/08]

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CWUP 2-50-080 Media Equipment

(1) Media equipment purchased with Media Technology and Instructional Support (MTIS) or academic department funds and located in department areas will be inventoried by MTIS and made available for checkout and instructional use by academic departments. The Conference Center, Scheduling Center and Student Union and Recreation Center (SURC) will be responsible for the purchase, inventory and maintenance schedule of their media equipment.

(2) In consultation with the academic departments, and the Deans, MTIS will ascertain the on-going media equipment needs of each academic department to ensure that the necessary media equipment is available. This will occur towards the end of each academic year and will be done in collaboration with the Provost´s Office. A new list of equipment will be presented to the university administration for its review and funding consideration. Equipment found unneeded will be retrieved and redistributed in accordance with the identified needs of other academic departments.

(3) Department Chairs will contact MTIS to request maintenance service or to request changes in their assigned equipment.

(4) Campus delivery and pickup of media equipment will be handled as follows:

1. Brooks Library Media Circulation will provide delivery and pickup service for all media equipment included on its inventory.
2. The Conference Center, Scheduling Center and SURC will provide delivery and pickup service for all media equipment included on their inventories.
3. MTIS will provide delivery and pickup service for all media equipment included on its inventory.

(5) For purposes of this policy media equipment includes:

1. Projectors (opaque, overhead including peripherals, slide, film [8mm/16mm], and video devices)
2. Cameras (digital, film, and video including camcorders)
3. Audio Equipment and Systems
4. RF/Video/Monitors
5. Video Players/Recorders including Videodisk
6. Miscellaneous Media Equipment

(6) MTIS will provide all repair and maintenance on media equipment. (Any charges for these services will be in accordance with its internal operating policies and procedures.) Users will be encouraged to perform minor cleaning (for example: lens dusting, bulb replacement) of equipment on loan.

(7) Set-up and operation of audio systems which serve academic operations are the responsibility of MTIS. All other operations will be the responsibility of the Scheduling Center. In addition, MTIS will provide technical and operational media support to the SURC, Scheduling Center and Conference Center on an as needed/requested basis. All such requests should be coordinated through the Scheduling Center, which determines whether reimbursement of costs to MTIS is required.

[Academic Affairs Council: 04/06, PAC: 07/08]

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CWUP 2-50-090 Personal Communication Device

(1) Introduction

Central Washington University is committed to providing essential, business-related tools and services to its faculty and staff in a manner which promotes the proper stewardship of assets; complies with IRS, federal, state and university regulatory requirements; establishes a framework for consistent decision-making; and reduces or eliminates administrative costs whenever possible. Cellular phones and cellular data services offer efficiency for University employees having legitimate business needs for this technology. This policy applies to wireless devices used for voice communication. Wireless devices used for text, data, or e-mail communication are not addressed by this policy unless such devices are also used for voice communication.

(2) Purchase and Use of a Personal Communication Device for University Business

When it is more efficient or when official business cannot be accommodated by the use of a landline telephone, pager, or other communication device, use of a personal communication device is permitted. In such circumstances, appointing authorities and supervisors will determine the communication needs of their employees.

The use of a personal communication device by an employee for University business is for the benefit of the University in the furtherance of its mission, not for the convenience of the employee. A personal communication device will be provided only to an employee who is asked by his or her supervisor to carry such a device. An employee may not self-determine that a device is required.

A "valid business need" is defined as follows:

The need to be readily accessible for contact with the public or with university faculty, staff, or students, for required or essential business communication needs due to:

1. Frequent travel, working at a remote location, etc.

2. The need to receive or initiate communication in emergency situations

3. The need to be accessible and available during working hours (when away from assigned land-line telephone) or during non-business hours by electronic means at all times.

4. Departments have three options when requiring an employee to carry a personal communication device in order to perform his/her duties:

a. Assign a University-owned device.
b. Authorize an allowance to cover the costs related to the employee's purchase of a personal access plan and personal communication device to utilize that device for both personal and business purposes.
c. Authorize reimbursement for employees who have occasional minimal use of a personal communication device for business purposes.

(3) Purchase and Use of a Personal Communication Device funded by Grants or Contracts

Personal communication devices may be purchased and used for a sponsored project/grant or contract when the sponsored project/grant or contract language stipulates that the principle investigators, other research personnel, or instrumentation, need such connectivity devices to carrying out the sponsored project/grant or contract requirements. In this case, the need for a communication device must be documented in the grant proposal and budget justification during the grant submission process, and the sponsor must approve (or not specifically disapprove) the expense as a direct charge on the grant. The principal investigator must ensure that monthly reoccurring charges are clearly identified as part of the initial budget request and must document usage during performance of the project/grant or contract.

(4) Applicable laws and ordinances

Employees must observe applicable laws or ordinances regarding the use of personal communication devices while driving.

See CWUR 3-20-122 (Personal Communication Device) for procedures related to purchase and use of personal communication devices for University business or sponsored project/grant or contract purposes.

[BOT: 3/09]

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CWUP 2-50-100 Use of Closed Circuit Television and Cameras

This policy applies to the procurement, installation, monitoring, and use of closed circuit television and camera systems (CCTV) on the premises of Central Washington University (CWU).

CCTV is used to monitor general retail and public areas in order to deter crime and assist the Department of Public Safety and Police Services in providing for the security and safety of individuals and property of the university community. Any diversion of security technologies for other purposes would undermine the acceptability of these resources for safety goals and is therefore prohibited. Video monitoring of university premises is limited to use in areas other than those where someone would have a reasonable expectation of privacy, such as classrooms, offices, restrooms and locker rooms. For the purpose of this policy, the university premises include all university property, structures and buildings, including those areas occupied by businesses or other services.

[PAC: 04/01/2009]

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CWUP 2-50-110 Website

The purpose of the CWU website is to provide information about the university in an on-line environment that is clear, compelling, and easy-to-navigate for students, alumni, state and federal government regulators, and other audiences.

All divisions must abide by CWU policies and procedures (CWUR 1-60-110) for websites, podcasts, blogs, and other web-mediated information-delivery systems. In general, materials that appear in these formats are available to the general public. Inappropriate use of these technologies can affect the ability of users to access the website and or result in the poor presentation of Central Washington University.

[Responsibility: President's Office; Authority: Cabinet/UPAC; Reviewed/Endorsed by: Cabinet/UPAC; Review/Effective Date: 08/03/2011; Approved by: James L. Gaudino, President]

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