Faculty & Staff Resources

Request Form Submission Details

Tuition Exemption Request Form

• Submit form to the Office of the Registrar
• Form is due 15 working days before each academic quarter begins
• Late submissions may be denied/ subject to registration penalties
• Submissions not accepted once the quarter begins

Class Registration

• Registration is on a space-available basis only. No instructor permission allowed
• Must be registered by the end of the add/drop period
• Participants may not register for courses designated as supplemental or self-supporting under this program such as individual study, graduate thesis/research, internships etc.

Admission

• Non-matriculated students (not seeking a degree/certification) may apply for admission
• Non-matriculated students are not eligible for financial aid
• Non Matriculated Student Application Form ($40 non-refundable application fee per academic year)
• Go to CWU Admissions to apply

Additional Information for:

1. CWU Employees

• Employees can waive up to 8 eligible credits

Fees May Include (but are not limited to):

• $15 waiver processing fee
• $40 non-matriculated fee, once an academic year if applicable
• $[variable] books
• $[variable] course fees
• $25 multimodal fee per term

If you choose to pay tuition to pre-enroll in courses or be added into a full course, your account will not immediately reflect the correct tuition. You will be updated via e-mail when your final tuition liability has been posted.

2. Washington State Employees, Washington National Guard and Veterans

• See RCW 28B.15.621 for details on veteran eligibility
• Washington State Employees, Members of the Washington State National Guard, and Veterans can waive up to 6 eligible credits per quarter

Costs Include (but are not limited to):

• $30 waiver processing fee
• $40 non-matriculated fee, once an academic year if applicable
• $[variable] books
• $[variable] course fees
• $[variable] mandatory fees
• $25 multimodal fee per term
• See the Tuition and Fees page for fee information

If you choose to pay tuition to pre-enroll in courses or be added into a full course, your account will not immediately reflect the correct tuition. You will be updated via e-mail when your final tuition liability has been posted.

*Note Regarding Public School Employees:

Public School Employees are considered school district employees rather than Washington State Employees, but may use the waiver if eligible under the following conditions as determined by the Washington State Legislature under RCW 28b.15.558:

(3) The waivers available to state employees under this section shall also be available to teachers and other certificated instructional staff employed at public common and vocational schools, holding or seeking a valid endorsement and assignment in a state-identified shortage area.

(4) The waivers available under this section shall also be available to classified staff employed at K-12 public schools when used for coursework relevant to the work assignment.

What is FERPA?

“The Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR Part 99) is a Federal law that protects the privacy of student education records. The law applies to all schools that receive funds under an applicable program of the U.S. Department of Education."

- U.S. Department of Education

FERPA Information

• FERPA Powerpoint Presentation
• FERPA Lecture Capture and Audio/Video Recording FAQs

FERPA & Coronavirus Disease 2019 (COVID-19)

• Frequently Asked Questions (FAQs) March 2020

FERPA Training (Ongoing Required Course)

When to Take

For those who have access to student records, take every year.

Where to Find

Two enrollment options:

1. Instructor-led Session In-Person or via WebEx (1 hour):

• How to Enroll: Log into MyCWU > Learning Tab > Search for Learning > Type "Understanding FERPA" > Understanding FERPA (CW-1586) > Enroll > Submit Enrollment

2. CLA Online (30 min): FERPA for Higher Education

What to Expect

The Family Educational Rights and Privacy Act (FERPA) is a federal law that ensures students' educational records are kept confidential and permits student access to their records.
This course will teach employees the basics of their responsibilities as it applies to FERPA.

Presenter: Arturo Torres, CWU Registrar

FERPA Email Privacy Policy Template

Consider adding this statement to your signature block:

"Privileged, confidential or student-identifiable information may be contained in this message. This information is meant only for the use of the intended recipients. If you are not the intended recipient, or if the message has been addressed to you in error, do not read, disclose, reproduce, distribute, disseminate, or otherwise use this transmission. Instead, please notify the sender by reply e-mail, and then destroy all copies of the message and any attachments. Thank you"

Printable Policy: CWU FERPA Policy

For more information, go to the U.S. Department of Education

Letter of Recommendation Release Form: FERPA Release for Letter of Recommendation

The waitlist allows students the opportunity to potentially enroll in sections which have reached their enrollment capacity.

How Students Get on Waitlists

• The student gets placed on the waitlist at the time they attempt to enroll in a course section that is full, by checking the "OK to Wait List" checkbox that displays.
• The class schedule will display “Waitlist” status/student’s position on waitlist.
• If the waitlist is full, "OK to Wait List" checkbox will not appear.
• The wait list process runs nightly from early registration to the end of the second day of classes.
• Students on a wait list will be enrolled on a first-on/first-off basis.
• If space is available, the first student will automatically be enrolled overnight and receive an e-mail to their CWU email address notifying them of the change.

Other Waitlist Facts

• Student eligibility/course registration eligibility rules, such as prerequisites, time conflicts, etc., are always enforced.
• Students can waitlist multiple sections of the same course, but once the student is enrolled into an available section, they will automatically be dropped from waitlists for the other sections. Exception: for courses that are repeatable for credit in the same term.
• If a lecture course has a zero-credit lab, students cannot wait list the same lecture section or the same lab section more than once. Example: A student may not wait list BIOL 181-01 lecture with more than one BIOL 181 lab section.
• Students must be enrolled or wait-listed in both lecture and lab sections if they are required.
• Faculty may override a waitlist at any time and enroll the student with a change of schedule form.

How to Archive Your Waitlist Roster