President's Advisory Council - September 3, 2008

8:30-10:30 a.m.
Barge 412

Present: Jerilyn McIntyre, Wayne Quirk, Rich Corona, Charlotte Tullos, Libby Street, Jen Gray, Matt Manweller, Shelly Johnson, Judy Miller, Becky Watson, Marji Morgan, Emily Washines, Jan Bowers, Pedro Navarrete, David Heath Guests: Rob Perkins, Carmen Rahm, Staci Sleigh-Layman

  1. Action Items

    1. Approval of PAC Minutes from August 6, 2008
      Motion to approve the PAC Minutes from August 6, 2008 as presented by Mr. Corona. Seconded by Dr. Bowers. No further discussion. Motion carried.
    2. Restructuring of CEPS - Dr. Quirk
      Dr. Quirk reported that he would like to remove this item from action today. Since discussions began on restructuring CEPS, there have been some budget changes (Governor's directive), and we need to weigh priorities before moving forward on this. President McIntyre added that, for these reasons, the proposed split of the College of Education and Professional Studies has been stopped.
    3. Internal Administrative Fee - Dr. Quirk
      Dr. Quirk asked Shelly Johnson to give a quick explanation of this fee. Ms. Johnson explained that this fee is an internal fee of 3% that is assessed to gross revenue from selected self-support units and/or fees within the university. There are some exceptions to the policy. This is the second reading of this policy by PAC members. Motion to approve the Internal Administrative Fee Policy as presented by Dr. Street. Seconded by Mr. Corona. No further discussion. Motion carried.
    4. Department name change: Disability Support Services to Center for Disability Services - Dr. Tullos
      Dr. Tullos reported that PAC members reviewed this name change at the last meeting. No other feedback was received. Motion to approve the department name change of Disability Support Services to Center for Disability Services by Dr. Tullos. Seconded by Dr. Bowers. No further discussion. Motion carried.
  2. For the Good of the Order

    Pedro Navarrete, ASCWU BOD President:
    Mr. Navarrete reported that there is not a whole lot going on right now. BOD officers have been taking vacation prior to the start of school. They have a retreat scheduled September 14-17, 2008. Everyone will be back in the office by September 12 and will be gearing up for Wildcat Welcome Weekend activities.

    Jan Bowers, Chair, ADCO:
    Dr. Bowers reported that Student Affairs, Academic Affairs, and the Family Resource Center (FRC) developed a map for new faculty and staff. Contact the FRC if you would like copies of the map. The first ADCO meeting is September 9, 2008. The Washington Career & Tech Ed Teacher of the Year is CWU alum, Sarah McCoy from Mariner High School.

    Emily Washines, Chair, Diversity Council:
    Ms. Washines reported that the Indian Youth Conference wrapped up. It went really well. John McCoy attended and introduced HB 1495. The Diversity Council has not met this summer.

    Marji Morgan, Dean, College of Arts and Humanities:
    Dr. Morgan reported that this will be her last PAC meeting. Dr. Savoian will be taking over as the dean representative to PAC in li>. The deans are working on Fall Faculty Day, which is September 22. Discussions will focus on scholarship.

    David Heath, Chair, Employee Council:
    Mr. Heath reported that this is his last PAC meeting as well. Elaine Ames will take over as chair of Employee Council later this month. Employee Council meetings start back up later this month as well.

    Becky Watson, Director, Public Relations and Marketing:
    Dr. Watson reported that she is currently working with facilities management staff on the newest version of the campus map. A postcard recently went out to all students who have been admitted, but have not yet confirmed. "Bite of the Burg" is September 23. Dr. Watson thanked several folks (Emily Washines, Bruce Simpson, Pedro Navarrete, Registar's Office staff, and Career Services staff) for the assistance they gave a couple of students recently. It made a world of difference to these students.

    Judy Miller, Board Secretary:
    Ms. Miller distributed the Personnel Records and Performance Management Policies for an initial review today. Please review these policies and send feedback to Sherer Holter as soon as possible. These will be on the li> 1 agenda for final approval. Dr. Street then gave background information on the Environmental Sustainability Policy. The group saw this policy at the last meeting. Dr. Street made a motion to approve this policy as presented. Seconded by Dr. Tullos. No further discussion. Motion carried. Changes to the Facilities Use Policy were distributed for review and discussion. Ms. Miller explained that Cherie Wilson, Assistant Director, Student Union Operations, is proposing that the first two paragraphs of the policy remain as the actual policy and the remainder of the document be separated into procedures. Please send feedback regarding this item to Ms. Miller as soon as possible. It will come back li> 1 for final approval as well. The next Board of Trustees meeting is li> 3, 2008. Agenda items are due to Ms. Miller by September 18.

    Shelly Johnson, Director, Budget Planning:
    Ms. Johnson reported that this has been a very busy month for the budget office. Two of the three budget documents have been mailed, and the final document will be sent later this week.

    Mathew Manweller, Chair, Faculty Senate:
    Dr. Manweller reported that the Senate has developed a dispute resolution committee. This committee will handle disputes that are non-bargainable issues. There was a concern raised within the last month regarding the term limits for department chairs. This issue is currently being reviewed. The Senate is moving forward on the idea of the grade inflation report. However, he clarified that the reports would be issued with the student's GPA and the mean GPA of the department, not the rank of the student as he mentioned at the last meeting.

    Carmen Rahm, AVP for Information Technology:
    Mr. Rahm has met with Dr. Pellett and Dr. Kaufman to discuss the Sphere of Distinction proposal of offering more online courses. CWU's new alert notification system (Central Alert) will be up and running when school begins. Notices will go out to the campus community in variety of ways.

    Staci Sleigh-Layman, Chair, Exempt Employee Association:
    Ms. Sleigh-Layman reported that the first EEA meeting of the year is on Monday, September 8, 2008 at 2:00 PM.

  3. Executive Reports

    Provost/Senior Vice President for Academic Affairs:
    Dr. Quirk reported that Karen Bicchieri and Karen Francis-McWhite are planning a workshop on environmental sustainability for September 15. They also plan to have periodic brown bag lunches throughout the academic year to continue these conversations. The CWU Research Foundation Board meets this afternoon to approve documents and move that effort forward. We will present our performance agreement on September 8, 2008. We will have 10 minutes to present our document to the statewide committee.

    Vice President for Business and Financial Affairs:
    Mr. Corona reported that things are progressing this summer. All of the building projects are going well. Student Village South is underway. Nicholson Pavilion is close to completion, and it looks wonderful. The coaches and players are excited about the renovations. Mr. Corona commended Bill Vertrees and his staff on that project. New scoreboards have been installed at Tomlinson Stadium. A lot of preparatory work is being done this fall at the new South Park. Facilities Management staff are working hard to get the campus ready for the return of students. The notice regarding exceptions to out-of-state travel and personal service contracts has been distributed campus wide.

    Vice President for Student Affairs and Enrollment Management:
    Dr. Tullos reported that housing numbers look really good. She encouraged folks to participate in Movers and Shakers on September 19, 2008. Wildcat Welcome Weekend is September 19-21. There are many activities planned. Freshmen will all be invited to attend the football game. Jenna Hyatt developed a new parent council over the summer and it is working out really well. The Fall Open House is October 25, which is Homecoming Weekend. Approximately 800 people will attend the open house and partake in many of the Homecoming activities.

    Vice President for University Relations:
    Jen Gray reported for Dr. Hall. The enrollment marketing committee met recently to look at future marketing ideas. The meeting went very well. "Cycling is Central" was a brainchild of Gerard Hogan. Students were asked to write an essay saying why they should receive a free bike. If their essay is selected, they win a bike, but have to agree not to drive their car for the entire school year. This is one of our projects to reduce carbon. You can check out the website at A campaign debriefing meeting was held recently. The group discussed goals, obstacles, what we learned, and began setting in motion ideas for the next campaign. A list of University Relations Events for Fall 2008 was distributed for review.

    Ms. Gray reminded folks to mark their calendars for the events honoring Dr. McIntyre and W. David Smith:

    1. October 22, 2008 - Westside President's Reception at Seattle Asian Art Museum 
    2. November 6, 2008 - Eastside President's Reception at Sue Lombard 
    3. November 8, 2008 - Presidential Gala at SURC Ballroom

    Chief Planning Officer:
    Dr. Street reported that CWU's performance agreement will not be added to the web until after the statewide committee has reviewed it. Work continues on the Washington State Quality Award. Our draft NWCCU accreditation report will be sent to the mock reviewers by the end of this week. Dr. Street and Mr. Vertrees are working with our federal legislative consultants on avenues to pursue through the transportation bill. Mr. Vertrees is going to Washington, DC soon to meet with legislative staff and members of several federal departments to talk about our bio diesel proposal. The memo regarding exceptions to travel and personal service contracts was in university bulletin, but will go out by campus wide email as well later today.

    Dr. McIntyre reported that the COP group met a couple of weeks ago and discussed their coordinated agenda. Dr. McIntyre gave some additional background on what we are doing at CWU to adhere to the Governor's directive. The exception form will assist us in keeping track of what we are doing in case we are asked to prepare a report for OFM.

  4. Information Items

    1. PAC and Cabinet Schedule 2008-09 The PAC and Cabinet schedule for 2008-09 was distributed as an FYI for calendars.
    2. Items for the University Bulletin, President's Report, Central Connections, and other communications
      1. Central Connections: CWU graduates in Student Affairs' area
      2. University Bulletin: Gear Up visit, Athletic Family Pass
  5. Old Business

    No old business.

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