President's Advisory Council - September 1, 2010

Barge Hall - 412
8:30 AM

Ex-Officio members: Jim Gaudino, Wayne Quirk, Bill Vertrees, Sherer Holter, Kirk Johnson, Rodney Bransdorfer, Elaine Ames

Ex-Officio Advisory, Non Voting members: Shelly Baird, Keith Champagne, Patricia Cutright, Ed Day, Dennis Defa, Richard DeShields, Jen Gray, Bob Hickey, Connie Lambert, Tracy Pellett, John Swiney, Bob Tosch, Bill Yarwood

Guests: Gail Farmer, Lucy Rolfe

  1. Action Items

    1. Approval of PAC Minutes from August 4, 2010
      Motion to approve the PAC Minutes from August 4, 2010 as presented by Wayne Quirk. Seconded by Sherer Holter. No further discussion. Motion carried.
  2. Information Items

    Jim announced to the group that he and Wayne recently attended a COP Retreat (which included President's, Provost's, and Legislative officers of the six state institutions) responding to the Governor's recent budget announcement. The presidents were able to meet with the Governor's Higher Ed Task Force on Funding to talk about new funding models.

  3. University Policies to Recommend for Approval

    1. CWUP 2-40-030 Alcohol and Other Drug - Wayne Quirk
      Richard DeShields introduced Gail Farmer to summarize the changes to the policy. Gail stated that the only change to the policy is adding an exception clause under "policy implementation and application" to exclude the property of the president's residence and reception center as a "university facility" as referred to in this policy. Sherer Holter recommended PAC endorsement of this policy. Seconded by Bill Vertrees. Presidential approval 9.1.10.
    2. CWUP 1-80-010(4) Duties of Appointing Authorities - Sherer Holter
      Sherer explained that the major change in this policy is to clean up the language regarding electronic signatures. By mid October the electronic PAF process will be up and running, so this needs to be in place. Wayne Quirk recommended PAC endorsement of this policy. Seconded by Sherer Holter. Presidential approval 9.1.10.
    3. CWUP 2-60 University Committees and Councils - Bill Vertrees
      Bill summarized the changes to the budget and finance committee. The changes are basically structural.
    4. CWUP 2-60-040 Campus Site and Development and Master Planning Committee - Bill Vertrees
      Bill summarized the changes to the campus site and development and master planning committee as well. Again, the changes are structural. Sherer Holter recommended PAC endorsement of this policy. Seconded by Wayne Quirk. Bill commended Bill Yarwood and Bob Tosch for their work on this project. Presidential approval 9.1.10.
    5. Renaming of two Divisions: Business & Financial Affairs to Operations and Academic Affairs to Academic and Student Life - Jim Gaudino
      The group had several comments regarding the division name of Operations. The majority of the group believe that "operations" doesn't say enough about the division. Cabinet agreed to leave the division name as Business and Financial Affairs. The name for Academic Affairs will be changed to Academic and Student Life.
  4. University Procedures Reviewed

    No university procedures to review at this time.

  5. Departmental Policies/Procedures Reviewed

    No departmental policies/procedures to review at this time.

Other information:

Sherer thanked Elaine Ames for her service on PAC and welcomed Lucy Rolfe as the new chair of Employee Council.

Jim announced that Sandy Colson started today as his executive assistant. Judy Miller retired as of yesterday. Many attended a great send off for her.

Jim thanked everyone involved in the Community Day event. He commended Ken Baxter and Steve Rittereiser on a very successful event. Richard DeShields added a thank you to the student government for their presence at the event as well.

Jim asked Gail Farmer to give an alcohol/drug statistic presentation at a future PAC meeting. Gail will work with Kim Dawson to get this scheduled.

John reported that we are at 330 above last year in headcount and 300 in FTE from this time last year. We are running about 10 over in freshmen and 100 over in transfers from this time last year.

Next meeting: October 6, 2010

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