President's Advisory Council - October 1, 2008

8:30-10:30 a.m.
Barge 412

Present: Jerilyn McIntyre, Wayne Quirk, Rich Corona, Ellen Hall, Libby Street, Leslie Webb, Roy Savoian, Jan Bowers, Becky Watson, Elaine Ames, Mathew Manweller, Judy Miller, Pedro Navarrete

Guests: Kirk Eslinger, Sherer Holter, Carmen Rahm, Steve Rittereiser

  1. At 8:30 a.m.: Sherer Holter regarding the Workforce Enrichment Program web page

    Ms. Holter explained that HR staff have been looking at succession planning and at developing a mentoring program. Today's work environment requires each employee to have a broader range of knowledge and ski.lls than ever before. The Workforce Enrichment Program (WE) focuses on the essentials of workforce planning and maximizing employee effectiveness. WE resources promote process enhancement, improved coordination, and communication at different university levels, and provide increased opportunities to share organizational knowledge and experience. The desired outcome is to develop a stronger workforce and strengthen the learning culture at CWU. 

  2. At 9:00 a.m.: Steve Rittereiser regarding an update on Catering and a quick presentation on the new Computer Repair Program for students

    Steve Ritteriser joined the group to give an update on CWU catering. CWU Catering supports the mission of Central Washington University and strives to create a superior customer dining experience. They are committed to offering quality food and customer service that meets the individual needs of the university community as well as the off campus customer. Mr. Rittereiser explained that due to rising fuel costs, things just cost more now. The prices of some of the most basic things like flour, eggs, and milk have gone up considerably. Catering offers a 20% discount to on campus departments and they normally are not charged room rentals when catering services are used. The issue of using off-site catering was brought up. Mr. Rittereiser explained that CWU is responsible for ensuring that any food supplied in the course of business (whether sold or given away) satisfies Kittitas County Health Department Food Sanitation laws, rules, and regulations. When an off-site caterer is used CWU is still legally liable for anything that occurs. For that reason, outside food and beverages may not be brought on campus without the explicit written permission of the senior catering manager, senior director of conference, catering and retain services, and director of business services and contracts. On campus social potlucks and pre-game and post-game athletic activities are an exception to this policy. Mr. Rittereiser reported that this fall, Catering plans to establish a catering advisory group. He also reminded folks that the Catering Open House is tomorrow, October 2 at 2:00 PM.

    Mr. Rittereiser then gave a quick presentation on a new computer repair program for CWU students. Why is this being offered? CWU is required to have a computer repair program because we sell Apple products. In addition, students want on campus repair service. The program fits the Commercial Activities Policy. The program will include warranty work on Apple products and non-warranty work on Apple and other computers. PC warranty work will be referred to local businesses. Students and anyone who purchases Apple products from the Wildcat Shop can use this service. They hope to launch the program the first of November.

  3. Action Items

    1. Approval of PAC Minutes from September 3, 2008
      Motion to approve the PAC Minutes from September 3, 2008 as presented by Mr. Corona. Seconded by Dr. Street. No further discussion. Motion carried.
    2. Approval of University Student and Employee Travel Policy
      Dr. Street gave some background on the need for the policy and explained that this group has seen this policy several times. Motion to approve the University Student and Employee Travel Policy as presented by Dr. Street. Seconded by Dr. Savoian. No further discussion. Motion carried.
    3. Approval of Personnel Records Policy
      Motion to approve the Personnel Records Policy as presented by Mr. Corona. Seconded by Dr. Bowers. No further discussion. Motion carried.
    4. Approval of Performance Management Policy
      Motion to approve the Performance Management Policy as presented by Mr. Corona. Seconded by Dr. Bowers. No further discussion. Motion carried.
  4. For the Good of the Order

    Jan Bowers, Chair, ADCO:

    Dr. Bowers reported that the ADCO retreat was held recently, and it went really well. If you have any suggestions on format for next year's retreat, please let Dr. Bowers know.

    Pedro Navarrete, ASCWU BOD President:

    Mr. Navarrete reported that they are close to having student members appointed to all university standing committees. The BOD is developing their marketing scheme for the year. One thing they plan to do is have "free hot chocolate Fridays." The Academic Senate has their first meeting on October 9. They will meet the first Thursday of every month. Applications are still coming in for academic senate members. Caitlin Baldwin has been appointed as the new Vice President for Academic Affairs. The BOD is working with the Alumni Association on a "Wildcat Society." The goal of this project is to encourage strong campus citizenship and to develop a bond between current students and alumni. The BOD will hold public meetings every Monday at 6:00 PM.

    Judy Miller, Board Secretary:

    Ms. Miller reminded folks that the Board of Trustees meeting is this Friday, October 3. The Facilities Use Policy is back for final approval today. Ms. Miller explained that the group reviewed this policy for the first time in September. Procedures were removed from policy and several editorial changes were made as well. Motion to approve the Facilities Use Policy as presented by Dr. Savoian. Seconded by Dr. Hall. No further discussion. Motion carried. Several Business and Financial Affairs policies were distributed for review. Ms. Miller explained that the policies have not changed, they are just being moved from Part 7 to Part 2 of the CWU Policies Manual. Motion to approve moving these policies to Part 2 by Mr. Corona. Seconded by Dr. Hall. No further discussion. Motion carried.

    Two policies were distributed for initial review:

    • 2-2.21 - Key Policy (during restructuring of Part 7 BFA), duplicate policy was found. BFA would like to replace existing policy with updated policy that has separated policy from procedures. This policy will come back October 15 for final approval.
    • 2-2.90 - Illicit Discharge and Connection Storm Water Policy. The purpose of this policy is to provide for the health, safety, and general welfare of the students, staff, faculty and visitors of CWU through the regulation of non-storm water discharges to the storm drainage system to the maximum extent practicable as required by federal and state law. This policy will come back October 15 for final approval.

    The Exempt Employees Code procedures were distributed for review and discussion. Ms. Miller explained that statutory changes have required some updates to procedures. These procedures will come back for final approval on October 15.

    Roy Savoian, Dean, College of Business:

    Dr. Savoian reported that Fall Faculty Day was held September 2 and discussions of the day focused on faculty scholarship. It was well attended and the breakout discussions were good. He complimented Marji Morgan and Connie Lambert on a great job facilitating the program. With the start of quarter last Wednesday, the deans are all working on closed classes and trying to offer more sections if needed. Dr. McIntyre thanked everyone for their part in managing enrollment this fall. It really was a team effort.

    Becky Watson, Director, Public Relations & Marketing:

    Dr. Watson reported that Public Relations & Marketing is currently preparing a story regarding enrollment numbers. "Bite of the Burg" was September 23 and it was well attended. A number of CWU departments had information tables there. Last Friday kicked off Crimson and Black Fridays. Remember to show school spirit by wearing crimson and black on Fridays. Communication regarding the Central Alert! system has kicked off.

    Elaine Ames, Chair, Employee Council:

    Ms. Ames reported that Linda Busch was selected as the August Employee of the Month. Employee Council committees are currently being formed EC. The council is also recruiting for vacant positions.

    Matt Manweller, Chair Faculty Senate:

    Dr. Manweller reported that the senate is currently updating procedures for electing department chairs. They are working with the provost and the faculty union on a new set of guidelines. Faculty Senate has their first meeting of the year next Wednesday, October 8.

    Sherer Holter, AVP for Human Resources:

    Ms. Holter reported that two union contracts with classified staff have been completed.

    Carmen Rahm, AVP for Information Technology:

    Mr. Rahm reported that October is Cyber Security Awareness month. He is excited about the launch of Central Alert! Communications regarding the new system will continue to be distributed campus-wide.

  5. Executive Reports

    1. Provost/Senior Vice President for Academic Affairs:
      Dr. Quirk reported that CWU's Performance Agreement was presented to a small statewide committee about three weeks ago. CWU's agreement was received quite well. Dr. Quirk, Ms. Johnson, and Mr. Vertrees are CWU's representatives to the Capital Budget Planning Statewide committee. They are busy reviewing proposals and responding to questions about CWU's proposal.
    2. Vice President for Business & Financial Affairs:
      Mr. Corona reported that all construction projects are on target. Dean Hall and Nicholson Pavilion are both scheduled to be complete in the next 30 days or so. There will be a kickoff celebration for Student Village South on October 7. South Park is starting to take shape. Steve Rittereiser is currently working with the City of Ellensburg to try to get them to contribute additional monies to Central Transit. Beginning in January 2009, purchasing card limits will be raised from $1500 to $2000.
    3. Vice President for Student Affairs & Enrollment Management:
      Ms. Webb reported for Dr. Tullos. The "block party" went well. A "Welcome Veterans" event is today at noon in the SURC. Many events are planned for Homecoming week, October 20-24, 2008. A kickoff celebration for Student Village South will be held on October 7.
    4. Vice President for University Relations:
      Dr. Hall reported that the search for the Interim Vice President for Business & Financial Affairs is at the interview stage. The Alumni newsletter was distributed for review and discussion. Dr. Hall reminded folks of the upcoming events to honor Dr. McIntyre and W. David Smith. Representatives from the America's Team Charitable Foundation will be here this weekend to present the Wildcat softball team with the prestigious 2008 America's Team Award. The next Performing Arts and Presidential Speaker Series event is October 8, Terry Tempest Williams. Dr. Hall and Jen Gray have been visiting foundation board members. These meetings have been very productive.
    5. Chief Planning Officer:
      Dr. Street attended a meeting yesterday in Renton on the Escalating Engagement Project. CWU got kudos for productivity vs. cost. CWU's federal legislative agenda is on hold until next year. The Washington State Quality Award is now due January 1, 2009. The executive interns had their first meeting last week. The next Performing Arts and Presidential Speaker Series event is Terry Tempest Williams on October 8.
    6. President:
      Dr. McIntyre reported that staff members from the Higher Education Coordinating Board (HECB) will be on campus tomorrow. They will meet with several folks on campus and then tour Dean and Hogue Halls. Dr. McIntyre will be meeting with Victor Moore at OFM in a couple of weeks.
  6. Information Items

    1. Items for the University Bulletin, President's Report, Central Connections, and other communications
      Distinguished Service to Profession Award (NASPA) - Dr. Tullos
  7. Old Business

    No old business.

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