President's Advisory Council - November 5, 2008

8:30-10:30 a.m.
Barge 412

Present: Jerilyn McIntyre, Wayne Quirk, Rich Corona, Libby Street, Keith Champagne, Jen Gray, Marji Morgan, Shelly Johnson, Elaine Ames, Matt Manweller, Jan Bowers, Derrick Peacock

Guests: Dennis Defa, Sherer Holter, Caroline Onstot, Carmen Rahm, Deb Schriber-Barkley

  1. At 8:30 a.m.: Deb Schriber-Barkley, Sherer Holter, Staci Sleigh-Layman regarding Sexual Harassment Training

    Ms. Holter began by giving a summary of the Sexual Harassment Training. Currently we do in classroom training through the Office for Equal Opportunity and Human Resources. Adding the on-line training would be very beneficial to the university. It is convenient, diverse learning styles would be supported, and compliance standards would be met. The program that CWU is looking at is called New Media. They provide data storage, all updates and maintenance, and legal modifications. It is tailored training sessions for students, faculty, staff, and supervisors. This training is intended to be mandatory training.

    Ms. Schriber-Barkley then showed the group what the on-line training pages look like. She added that WSU has given us permission to use their live site while we decide what vendor we will go with. PAC and Cabinet members asked questions and provided feedback. The goal is to work with a vendor to customize the program for CWU and then communicate the new training program university wide after the first of the year.

  2. Action Items

    1. Approval of PAC Minutes from 10/15/08
      Motion to approve the PAC Minutes from 10/15/08 as presented by Mr. Corona. Seconded by Dr. Quirk. No further discussion. Motion carried.
  3. For the Good of the Order

    Jan Bowers, Chair, ADCO:
    Dr. Bowers reported that ADCO had their second meeting of the year on Monday. The group has developed several committees that will be working on issues throughout the year.

    Matthew Manweller, Chair, Faculty Senate:
    Dr. Manweller reported that the Senate Executive Committee has been involved with the presidential search visits the last two weeks. They are currently working on election of chairs. Faculty Senate meets today and they will be discussing the grade inflation report.

    Staci Sleigh-Layman, Chair, Exempt Employee Association:
    Ms. Sleigh-Layman reported that the EEA governing board met recently and voted unanimously to send the compensation tool forward to the Cabinet for final approval.

    Judy Miller, Board Secretary:
    Ms. Miller distributed the Illicit Discharge Detection and Elimination Policy for a second reading. She explained that the Department of Ecology requires that the title of this policy remain as proposed because it is in the best interest for the purposes of the storm water program to use this as the policy title. Motion to approve the policy as presented by Ms. Miller. Seconded by Mr. Corona. Dr. Manweller suggested that a notice go out to campus explaining that this policy is in place. No further discussion. Dr. Manweller abstained from voting. Motion carried. The nonresident alien tax compliance policy was distributed for a first reading. We are required by law to have this policy in place. Dr. Quirk, Mr. Corona, Dr. Launius, and Mr. Kimball have been involved in developing the draft. This policy will come back next time for final approval. The employee leave policy was distributed for a first reading as well. Ms. Miller explained that updates were made to this policy due to some WAC changes. This policy will come back next time for final approval. Ms. Miller reminded the group that she will need board agenda items by November 19.

    Marji Morgan, Dean, College of Arts and Humanities:
    Dr. Morgan reported for Dr. Savoian. The deans have been spending a lot of time with the presidential search candidates. They are also working on a plan for the professional development day in December and will be receiving faculty evaluation materials soon.

    Derrick Peacock, ASCWU BOD:
    Mr. Peacock reported for Mr. Navarrete. The BOD is wrapping up from Homecoming. Turn out for homecoming events was greats. Approximately 600 students attended Wellington Wildfire. Student forums with the presidential search candidates have been well attended. The Student Academic Senate had their first meeting. About half of the departments had a representative present. They will be looking at some constitution changes. The voter registration drive went well. Approximately 1200 students registered. Club Senate is looking at a new insurance policy for clubs.

    Kim Dawson, Administrative Operations Coordinator:
    Ms. Dawson encouraged folks to fill out the presidential candidate feedback forms as soon as possible. A reminder will go out campus wide in the next couple of days.

    Elaine Ames, Chair, Employee Council:
    Ms. Ames reported that the Employee Council is currently working on a survey to send out to classified staff. They would like to spread the awareness regarding what employee council is and does. Team of Distinction forms are now available on line. Jane Chinn presented on ITunes at the last Employee Council meeting. It was very informative.

    Shelly Johnson, Director, Budget Planning:
    Ms. Johnson reported that the capital scoring process is complete. CWU's list faired pretty well. Budget Planning and Institutional Research are currently responding to several questions from OFM. The HECB operating budget proposal has been distributed. We have been asked to provide additional information on our fees.

    Carmen Rahm, AVP for Information Technology:
    Mr. Rahm reported that the test of the Emergency Alert System last week went really well.

    Sherer Holter, AVP for Human Resources:
    Ms. Holter reminded folks that the Benefits Fair is tomorrow, November 6, from 10:00 AM - 2:00 PM in Sue Lombard.

  4. Executive Reports

    Provost/Senior Vice President for Academic Affairs:
    Dr. Quirk commended all the folks who prepared our capital budget proposals. CWU faired well in the process. The Development Priorities Committee met last week to discuss how to approach large grantors. They also talked about strategies regarding how to raise funds. This afternoon, the Provost's Office, Faculty Senate, and United Faculty of Central are hosting a non-tenure track forum. The CWU Research Foundation Board meets this evening. Dr. Quirk was happy to report that the foundation has seed money so they can press forward. The board will be discussing their business plan, intellectual properties, and finalizing federal paperwork at their meeting tonight.

    Vice President for Business & Financial Affairs:
    Mr. Corona reported that Human Resources is preparing the annual memo regarding emergency closures since winter weather season is approaching. The memo will go out by email from Dr. McIntyre soon. Mr. Corona explained that he and Bill Vertrees have been taking the presidential search candidates on a tour of CWU during their visits and each candidate has been very impressed with our buildings and facilities.

    Vice President for Student Affairs & Enrollment Management
    Mr. Champagne reported for Dr. Tullos. A new admissions publication was distributed for review and discussion. This publication will be used to target various ethnic groups. Enrollment number were reviewed and discussed.

    Vice President for University Relations:
    Ms. Gray reported for Dr. Hall. University Relations staff had a division retreat last week. It went very well. The group focused on communication, stress reduction and sustainability. Rob Lowery is working on some Channel 15 productions. He will be using the most recent Central Today for talking points during the first program. The Alumni Reception was very well attended. Ms. Gray thanked Chris Frankenfield for a great job organizing the Homecoming Door Decoration Competition. She did a great job getting folks involved in school spirit during homecoming. The Westside President's Reception has held on October 22 in Seattle, and it went well. The Eastside President's Reception is tomorrow at 4:30 at Sue Lombard. The Presidential Gala is Saturday at 5:00 in the SURC Ballroom. Mark and Cindy Pearson have been selected as Philanthropists of the Year, and Cave B Estate Winery (Vince and Carol Bryan) have been awarded the Philanthropic Company of the Year. Catherine Scarlett on Monday as the Senior Director of Estate and Gift Planning. Ms. Gray commended Margaret Nover on her grant writing for University Relations. She is doing a great job. The Foundation Board met on October 24. The endowment spending rate was tabled until the December meeting.

    Chief Planning Officer:
    Dr. Street participated in a conference call yesterday to discuss our performance agreement. She also continues to work on the Washington State Quality Award. The mock accreditation review in mid-October went well. Our self-study needs to be condensed, but so far, things look good. The Mariachi Los Camperos and the Bill Bowers events were wonderful. Both events were well attended and received. Dean Morgan sent out an email asking for folks to provide input on performers and speakers for next year's Performing Arts and Presidential Speaker Series. Dr. Street has received 12 suggestions, so far. The theme for next year is "Bridges and Beacons" and will serve the series and a presidential inauguration. There will be a rededication of Dean Hall on December 4 at 12:00 PM. A reopening event for Nicholson Pavilion will take place between the men and women's basketball games on November 22. The President's Office would like to have the updates/rewriting of the Policies Manual documents by December 15. Dr. Street commended Kristy Magdlin on a great job reorganizing and updating the CWU Policies Manual. It's a huge project.

    Dr. McIntyre reported that she and Ann Anderson met recently with Ann Daley at the HECB and Victor Moore at OFM. The budget shortfall was the major topic of discussion. The group was encouraged to continue to adhere to the restrictions on travel and hiring. Dr. McIntyre recently attended the ACE Commission on Women in Higher Education meeting in Washington, DC. She received some interesting information on veterans and the Higher Education Act that she will be sharing with Dr. Tullos and Dr. Street. Dr. McIntyre spoke at Dave Soltz's Inauguration on October 31. It was a very nice ceremony. She also attended the Great Northwest Athletic Conference on Monday and Tuesday. Presidents and athletic directors met to discuss strategic planning and options for recruiting some additional schools into our conference.

  5. Information Items

    1. Items for the University Bulletin, President's Report, Central Connections, and other communications
      1. Art Department - "Best in Show" Award - Justin Beckman 
      2. International Sculpture Award - Justin Gibbons
  6. Old Business

    No old business.

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