President's Advisory Council - November 19, 2008

8:30-10:30 a.m.
Barge 412

Present: Jerilyn McIntyre, Ellen Hall, Charlotte Tullos, Tracy Pellett, Bill Vertrees, Libby Street, Roy Savoian, Jan Bowers, Mathew Manweller, Staci Sleigh-Layman, Elaine Ames, Pedro Navarrete, Judy Miller

Guests: Karen Bicchieri, Sherer Holter

  1. At 8:30 a.m.: Karen Bicchieri and Bill Vertrees - Update on the Carbon Reduction Task Force & CWU's Carbon Footprint

    Mr. Vertrees began by giving some background on the project. Ms. Bicchieri added that the Carbon Reduction Task Force was charged with the task of identifying solutions that Central could implement to bring the campus to net-zero carbon emission. Both the Achieving Carbon Neutrality Report and the supplemental Greenhouse Gas Inventory reports are available on line at the CWU Facility Website The comment period for review of our report ends March 13, 2009. CWU's final document is due to the American College and University President's Climate Commitment charter by September of 2009.

  2. Action Items

    1. Approval of PAC Minutes from November 5, 2008
      Motion to approve the PAC Minutes from November 5, 2008 as presented by Dr. Street. Seconded by Dr. Pellett. No further discussion. Motion carried.
  3. Discussion Items

    1. Policy Review - Part 5-3.0 Academic Affairs Council
      Dr. Pellett explained that this policy was approved at Academic Affairs Council yesterday and is here today for a first reading. Basically the policy is just adding the director of the center for the teacher scholar to the make up of the committee. Motion to move the item to action and approve as presented by Dr. Savoian. Seconded by Dr. Pellett. No further discussion. Motion carried.
  4. For the Good of the Order

    Mathew Manweller, Chair, Faculty Senate:
    Dr. Manweller reported that the annual non-tenure track forum was held recently, and it was well attended. The Faculty Senate is researching the idea of granting emeritus status to non-track faculty that have been at CWU for 10 years or more. They are also working on the chair election document. It was presented to Provost's Council yesterday. The executive committee submitted a letter to the Board of Trustees providing feedback on the presidential search. Dr. Manweller brought up an idea about the fall calendar. The group may research the idea further to see what the pedagogy, housing, and registrar issues would be if classes started on Monday rather than on Wednesday during fall quarter.

    Elaine Ames, Chair, Employee Council:
    Ms. Ames reported that Employee Council met yesterday. Kirk Eslinger from Human Resources gave a report on the State Productivity Board. The group also began to talk about the President's Address to Classified. They are asking for feedback on topics, speakers, etc.

    Staci Sleigh-Layman, Chair, Exempt Employee Association:
    Ms. Sleigh-Layman reported that the presidential search committee had their final meeting on Monday. On Friday, November 21 at 9:30 AM, there will be a public forum with the Board of Trustees. Folks are encouraged to attend to provide verbal input to the board regarding the finalists. The Assistant Director of OEO search is underway. Interviews are currently being conducted.

    Roy Savoian, Dean, College of Business:
    Dr. Savoian reported that Academic Affairs Council recently approved two interdisciplinary charters. Those charters are: the Latino and Latin American Studies Program Charter and the Film and Video Studies Program Charter. The group also approved creating the Northwest Center for Sports Business (NWCSB). The Fall Faculty Development Day is December 8. Discussions will continue to focus on scholarship.

    Judy Miller, Board Secretary:
    Ms. Miller distributed the Nonresident Alien Tax Compliance Policy for final approval. She explained that the group saw this at the last meeting and there were no additional changes made to it. Motion to approve the policy as presented by Ms. Miller. Seconded by Dr. Pellett. No further discussion. Motion carried. The Employee Leave Policy, also seen last time, was distributed for final approval as well. Ms. Miller explained that there had been one small change to the leave without pay section. Motion to approve the policy with one addition by Ms. Miller. Seconded by Dr. Pellett. No further discussion. Motion carried. The next Board of Trustees meeting is December 5. Agenda items are due this week.

    Pedro Navarrete, ASCWU BOD President:
    Mr. Navarrete reported that the USA Today is being distributed on campus. The BOD is currently doing a pilot program with them, but they may ask for money through S&A to continue the program because students seem to like the publication. The BOD is also participating in a "Socks for the Homeless Drive". Their goal is to get 1000 pairs of new socks by Christmas. They hope to get the word out about this project by the end of this week. The Academic Senate has had two meetings. They are still trying to finalize their membership. The Washington Student Lobby 2009 Legislative Agenda was distributed for review and discussion. A group of student attended the Northwest Student Leadership Conference recently. The BOD continues to meet with Athletics to discuss strategies for promoting the athletic fee again this year. Friday Night Frenzy is January 16. Clubs and departments host the event. It is a way to try and get students more involved in on campus activities. Mr. Navarrete thanked Cabinet members for deciding to do another Fireside Chat. It is December 1 in the SURC Pit. The ASCWU BOD Public meetings are Mondays at 6:00 PM in the SURC Pit.

    Jan Bowers, Chair, ADCO:
    Dr. Bowers reported that the chairs are currently discussing pros and cons of phased retirements, dead day, and faculty development day.

    Carmen Rahm, AVP for Information Technology:
    Mr. Rahm reminded folks that the retirement celebration for Rich and Judy Corona is December 3 at 3:00 PM in Sue Lombard. We had our first message distributed via the CWU Alert System. It went well. ITS is still working out a few bugs, but all in all, it went fine. A major spam company was recently taken down, so this took a huge load off of email servers countrywide.

    Sherer Holter, AVP for Human Resources:
    Ms. Holter reported that staff in Human Resources are currently documenting and researching exception time keeping and positive time keeping to make sure we are in compliance with the federal regulations. Human Resources is also working on issues with student employees and background checks.

  5. Executive Reports

    Provost/Senior Vice President for Academic Affairs:
    Dr. Pellett reported for Dr. Quirk. Orientations for the university centers start the first week of December. International Education Week is this week. The focus is on South America. Academic Affairs is currently looking at the Web X program for facilities planning and space issues. All classrooms and spaces in Dean Hall will be ready for winter quarter. There has been a fifty percent jump in videoconferencing on campus due to limiting travel.

    Vice President for Business & Financial Affairs:
    Bill Vertrees reported for Mr. Corona. He shared an update on CWU's capital budget. The reopening celebration for Dean Hall is December 4 at 12:00. There will also be a celebration for the Nicholson Pavilion remodel between games this Saturday. The old center court floor was saved and has been mounted on the wall in the gym. It looks great.

    Vice President for Student Affairs & Enrollment Management:
    Dr. Tullos reported that Student Affairs is currently seeing a huge problem with students who cannot afford to come to school. Financial Aid is working diligently on the issues. There are some short-term loans available through financial aid, so students are encouraged to see Agnes Canedo or Charlotte Tullos. There are 1168 financial holds right now, so these students have not preregistered for winter quarter yet. Student Affairs is working with student financial services on these issues. Housing numbers continue to look great. Orientations for freshmen and transfer students coming in winter quarter are December 1 and 2.

    Vice President for University Relations:
    Dr. Hall reported that Rapport will be finished soon and will feature the philanthropists of the year and the philanthropic company of the year. The "Conversations" program on Channel 15 with Rob Lowery are going well. The telefunding campaign has begun and pledges have increased. The alumni board has five new members from more recent classes, but they are still looking for two more board members. If you have any ideas on possible members, please send them to Jim Armstrong. Higher Education Day is February 17, 2009.

    Chief Planning Officer:
    Dr. Street reminded folks that the celebration for Nicholson Pavilion remodel is November 22 between the men and women's basketball games. The accreditation team met yesterday to discuss condensing our final document. The president's division met yesterday and had presentations by Human Resources on Workforce Enrichment and by Karen Bicchieri on CWU's climate commitment. Both presentations were excellent.

    Dr. McIntyre reported that the revenue forecast is expected to come out later this week. It's anticipated that the forecast will be worse than originally expected, so divisions need to prepare for possible cuts. Chamber Legislative Day is today. The Annual Holiday Reception is December 4 from 4:00-6:00 PM in Sue Lombard.

  6. Information Items

    1. Items for the University Bulletin, President's Report, Central Connections, and other communications
      No information items.
  7. Old Business

    No old business.

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