President's Advisory Council - March 2, 2011

Barge Hall - 412
8:30 AM

Ex-Officio members: George Clark, Marilyn Levine, Sherer Holter, Kirk Johnson, Rodney Bransdorfer, Wendy Bohrson, Lucy Rolfe, Matt Cziske

Ex-Officio Advisory, Non Voting members:  Shelly Baird, Jack Bishop, Michael Chinn (for Marji Morgan), Sandy Colson, Patricia Cutright, Ed Day, Dennis Defa, Richard DeShields, Vicki Dicken (for Forrest Rodgers), Michael Gass, Bob Hickey, Tracy Pellett, Wayne Quirk, Roy Savoian, Linda Schactler, Staci Sleigh-Layman, John Swiney, Bill Vertrees

Guests: Delores (Kandee) Cleary, Karla Shugart, John West

  1. Presentations

    1. Research Foundation Overview (IPZ/CWURF) - Wayne Quirk
      Wayne explained that the mission of the Research Foundation is to be an agile and responsible organization to local and regional need. CWURF provides a point of contact between university research and the outside world, including public agencies, private foundations, and private corporations. Wayne then introduced Dr. John West, who is an accomplished scientist and businessman and comes to us on loan from Kent State University for one year. John will be assessing research entrepreneurial opportunities through partnerships with regional agencies and businesses. Finally, Wayne informed the group of an event proposed by Linda Schactler that will kick off the new university-wide entrepreneur initiative titled, "Growing Research Opportunity for Washington's Economy" (GROWE) to be held at CWU on May 18. The purpose of the event is to encourage corporate, state, and federal investment by positioning CWU as an innovative, entrepreneurial institution worthy of private investment.
    2. Update on Combined Fund Drive - Karla Shugart
      Karla explained that the Combined Fund Drive (CFD) is Washington State's workplace charitable giving program for active and retired public employees. The program allows employees to make donations via check or payroll deduction to their favorite charities. Approximately 9% of CWU employees participated last year. Although participation was low, the amount donated was larger than in past years. Local charities were the focus last year. Karla added that you can go online anytime and contribute. You don't have to wait for the campaign to start. Karla thanked the 2010 CFD committee members for all of their hard work: Sandy Colson, Patricia Cutright, Bob Ford, Rob Lowery, and Kelly Zakel-Larson. The 2011 CFD committee members will be identified soon.
  2. Information Items

    1. CWU Event Summary - March 2011
      Sherer highlighted some of the events for March and reminded folks of the CWU Men's Basketball game tonight at 7:00 PM. Kandee Cleary announced that the Students of the Dream LLC are hosting a cultural potluck at Wendell Hill Hall at 5:00 PM today. The potluck is free and open to students and staff. The Annual Mardi Gras dinner at Holmes Dining Hall is March 8. Richard DeShields added that orientation for spring quarter is March 15. If you would like to include an event on the April 2011 Event Summary, please contact Jody Baxter at
  3. Action Items

    1. Approval of PAC Minutes from February 2, 2011
      Motion to approve PAC Minutes from February 2, 2011 as presented by Matt Cziske. Seconded by Kirk Johnson. No further discussion. Motion carried.
  4. University Policies to Recommend for Approval

    1. CWUP 2-10-045 Debt Issuance and Repayment - George Clark
      George reported that the changes to this policy are primarily title changes except one paragraph under "Monitoring of Debt Program," where language was changed to comply with IRS regulations. Motion to endorse CWUP 2-10-045 Debt Issuance and Repayment Policy as presented by Marilyn Levine. Seconded by Matt Cziske. Presidential approval March 2, 2011.
    2. CWUP 2-10-050 College, Department or Unit Name Change Policy - Sherer Holter
      Sherer explained that "college" was added to the name change policy. In addition, the policy specifies that the division head will bring the recommendation to cabinet prior to submission to PAC. Motion to endorse CWUP 2-10-050 College, Department or Unit Name Change Policy as presented by Marilyn Levine. Seconded by Kirk Johnson. Presidential approval March 2, 2011.
    3. CWUP 2-10-160 Suspended Operations (Emergency Closure) - Sherer Holter
      Sherer explained that the changes to this policy include title changes and adding designees.
    4. CWUP 2-60 University Committees, Councils & Task Forces - Sherer Holter
      Sherer explained that the university standing committees were reviewed at length and it was decided to divide them into committees, councils, and task forces. Currently, the following committees will remain university standing committees: Athletic Compliance Committee, Budget and Finance Committee, Inclusivity Steering Committee, University Policy Committee, Art Selection and Permanent Collection Committee, Native American Indian Committee, Naming Committee, and Equal Opportunity Committee. The remaining committees will become councils or task forces. If folks would like to add back a committee that they think should be a standing committee, please send your proposal to Sandy Colson and she will forward it to Cabinet for review. Rodney Bransdorfer asked if a more consistent appointment process to these committees is being considered. Sherer pointed out that the updated procedures have clearly stated the appointment process. This policy will be brought back to PAC on April 6.
  5. University Procedures Reviewed

    1. CWUR 1-60-100 WAC Rule Changes - Sherer Holter
      Sherer explained that the procedures for WAC Rule Changes were updated to make the initiation process more clear. Motion to endorse CWUR 1-60-100 WAC Rule Changes as presented by Marilyn Levine. Seconded by Matt Cziske. Presidential approval March 2, 2011.
    2. CWUR 1-60-060 Policies Manual Changes - Sherer Holter
      Sherer reported that the changes to this procedure include: defining policy vs. procedures, clarifying responsibility and the approval process, explaining the format, and acknowledging a biennial review of all policies. This procedure will be brought back to PAC on April 6.
    3. CWUR 1-60-070 Procedures Manual Changes - Sherer Holter
      The changes to this procedure are the same as above. This will also be brought back to PAC on April 6.
    4. CWUR 1-60-120 University Committees, Councils and Task Force Procedures - Sherer Holter
      Sherer explained that the university committee, councils, and task force procedures have been updated to clearly state the process for appointments, to clarify meeting expectations, and to add guidelines for councils and task forces. This will also be brought back to PAC on April 6.
  6. Departmental Policies/Procedures Reviewed

    No departmental policies/procedures to review at this time.

Other Announcements:

Linda Schactler reported that three higher education funding bills are moving forward. The House and Senate will release their budget reduction plans soon after the revenue forecast comes out March 17.

Bob Hickey reported that next Monday students across the state will have a rally in Olympia. The draft of the strategic plan is up on the president's Web page. Please remind folks in your departments to provide feedback.

Sandy Colson reported that the Board of Trustees meet this Friday and have a new meeting schedule. The meeting will begin at 9:00 AM and should be concluded by noon. The president had his first video broadcast Monday. These broadcasts will continue on a monthly/quarterly basis, so please see the announcements on Central Today. Questions for the live broadcasts can be submitted to

George Clark introduced Michael Gass, our new Director of Organizational Effectiveness.

Next meeting: March 2, 2011

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