President's Advisory Council - March 18, 2009

8:30-10:30 a.m.
Barge 412

Present: Wayne Quirk, Bill Vertrees, Charlotte Tullos, Libby Street, Kirk Johnson, Jim Schwing, Shelly Johnson, Matt Manweller, Pedro Navarrete, Judy Miller

Guests: Sherer Holter, Staci Sleigh-Layman

  1. Action Items

    1. Approval of PAC Minutes from March 4, 2009
      Motion to approve the PAC Minutes from March 4, 2009 with one amendment by Mr. Vertrees. Seconded by Dr. Manweller. No further discussion. Motion carried.
    2. Approval of proposed changes to University Information Technology Advisory Committee (UITAC) purpose and roster
      Dr. Quirk explained that the committee has suggested some additions to the membership. The additions are based on university positions and will benefit the committee. Motion to approve the proposed changes to the University Information Technology Advisory Committee as presented by Dr. Street. Seconded by Dr. Tullos. No further discussion. Motion carried.
  2. Discussion Items

    1. Project Status Report - Bill Vertrees
      Mr. Vertrees distributed a status report on CWU's capital projects for review and discussion. He added that he will start sharing this report with the group to keep everyone in the loop with our projects. Dr. Street noticed that Samuelson Union was omitted from the list. It will be added. The layout of the report will be revised a bit and it will be shared with the group again in April.
    2. Security Camera Policy (new, first reading)
      Mr. Vertrees reported that the committee that is installing the cameras developed the Security Camera Policy. He added that there are several procedures that go along with this policy. Dr. Manweller requested that classrooms be added to the list of exceptions under reasonable expectation of privacy. An updated draft of the policy and the procedures will come back April 1 for final approval.
    3. Update to Policy 2-2.68/Rehiring Retirees 
      Ms. Holter explained that the updates to the Rehiring Retirees Policy were basically housecleaning changes to update the language and to add references for the WAC and the CWU Retirement Plan. Motion to move this item to action and approve with minor edits by Dr. Tullos. Seconded by Dr. Manweller. No further discussion. Motion carried.
  3. For the Good of the Order

    Judy Miller, Board Secretary:
    Ms. Miller reported that President Gaudino would like the board agenda to be released sooner than one week prior to the board meeting so that the board members have more time to review the information. Beginning with the May 1 meeting, the agenda will be released 10 days prior to the board meeting, so agenda items and back up will be due to Ms. Miller sooner as well. She will notify the administrative assistants in the divisions with the revised due dates. The board also decided to have the regular board meetings begin at 1:00 PM rather than 1:30.

    Pedro Navarrete, ASCWU BOD President:
    Mr. Navarrete thanked the Cabinet for attending the Fireside Chat. The BOD is currently holding forums to gather student feedback on Greek systems. Students are very interested in this topic. The feedback will be used to draft a report to share with Cabinet members. Ten students are going to Washington, DC next week to attend the national conference. There will be a student rally in Olympia on April 1 to discuss student employment and financial aid. Election packets go out this Thursday. The spring quarter ASCWU BOD public meetings will be Wednesdays at 1:30 PM in the SURC Pit.

    Kim Dawson, Administrative Operations Coordinator:
    Ms. Dawson reported that Dr. Gaudino's budget forum from March 13 will be available on CWU iTunes soon.

    Jim Schwing, ADCO:
    Dr. Schwing reported for Jan Bowers. At the March 2 ADCO meeting, Department Chairs received information on NWCCU accreditation, positive time reporting, international travel, and the First-Year Experience. ADCO is currently reviewing their bylaws and providing input to reorganization. The Center for the Teacher Scholar is working on a web page and faculty development.

    Kirk Johnson, Interim Dean, College of the Sciences:
    Dr. Johnson reported for Roy Savoian. All of the deans are currently involved in reviewing promotion and tenure files. They are also discussing their positions with regard to collective bargaining. The Provost's Council has been working on budget cut scenarios, and they have made a great deal of progress on an enrollment management plan for the University Centers. Scott Carlton recently brought forward an interesting proposal on restructuring of curriculum. The deans will all be reviewing this proposal.

    Elaine Ames, Chair, Employee Council:
    Ms. Ames reported that David Winters from Continuing Education attended the Employee Council meeting yesterday and gave a presentation on CWU's World Wine Program. He also announced that there will be an Ellensburg Wine Festival in downtown Ellensburg on May 9 at 3:00 PM. Employee Council continues to work on routine business.

    Matt Manweller, Chair, Faculty Senate:
    Dr. Manweller reported that Senate is dealing with issues with General Education. There is some concern regarding who signs off on general education curriculum. Discussions on this subject will continue and he will report back on this soon. Dr. Manweller distributed a proposed solution to the problem with time to graduation and BA/BS credit limits. Dr. Quirk thanked faculty senate for taking the lead in drafting this document. Discussions on this subject will continue as well.

    Shelly Johnson, Director, Budget Planning:
    Ms. Johnson reported that they are just waiting for the next version of the budget to be released.

    Staci Sleigh-Layman, Chair, Exempt Employee Association Governing Board:
    Ms. Sleigh-Layman reported that the next EEA meeting is April 6 and will be completely dedicated to Q & A with President Gaudino. The Diversity Summit is April 8 from 2:00-4:00 PM in the SURC Ballroom.

    Sherer Holter, AVP for Human Resources:
    Ms. Holter reported that criminal background checks for student employees, interns, graduate assistants, and volunteers are now being conducted in Human Resources. Michael Horne, Training and Development Administrator, resigned last week, so Human Resources is currently reviewing the Training and Development program. They are also in the process of getting the on line preventing discrimination and sexual harassment training programs set up. Staff in HR are meeting with departments to discuss positive time keeping. Training will be conducted soon as well. Ms. Holter and Dennis Defa will be meeting this week to discuss some of the issues with the NTT faculty hiring. Ms. Holter talked with Mike Sellars, Deputy Director of Personnel Services, recently regarding the issue of hiring student employees. He will raise the issue with his colleagues again to see if an amendment to student hiring can be added to Bill 2267.

  4. Executive Reports

    Provost/Senior Vice President for Academic Affairs:
    Dr. Quirk reported that all but one departmental standards have been submitted. This is very important information to have for reviewing promotion and tenure files, which is going on now. The white paper for the role of graduate studies at CWU has been through all the approval processes on campus. It will be inserted as part of our NWCCU report. Dr. Quirk thanked everyone involved in developing the document.

    Vice President for Business and Financial Affairs:
    Mr. Vertrees reported that BFA has developed a web page to assist folks with issues surrounding ESSB 5460. Please check out the website when you have a chance. The project schedule for Hogue is being slightly revised. We probably won't break ground until the middle of June. 

    Vice President for Student Affairs and Enrollment Management:
    Dr. Tullos reported that there are approximately 1400 students with some sort of registration hold. The holds include financial, advising, and credits. In addition, 371 returning students have not even registered for spring quarter yet. Enrollment Management folks are using the new "Retain" system to contact the students who have not preregistered. They are also making phone calls. Agnes Canedo and Student Financial Services staff are looking at all the students who have financial holds to see if we can assist them in some way. Everyone is working on spring enrollment issues diligently.

    Vice President for University Relations:
    No report. Dr. Hall is out of town this week.

    Chief Planning Officer:
    Dr. Street reported that Dr. Gaudino is in Washington, DC this week. He will be discussing two appropriations with federal legislators: biomass and Rgis. We are also considering two authorization requests: transportation hub and the I-90 project. Several students are going to Washington, DC as well and will be arriving Thursday. They are very excited about their trip. Spending plans are due to the vice presidents by April 6. NWCCU accreditation process is moving along. President division folks (other than Athletics) will be asking folks around campus to provide feedback to an on line customer satisfaction survey. The goal is to have the form available on line early spring quarter.

    No report. Dr. Gaudino is in Washington, DC this week meeting with federal legislators and hosting donor/alumni events.

  5. Information Items

    1. Items for the University Bulletin, President's Report, Central Connections, and other communications
      No information items.
  6. Old Business

    No old business.

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