President's Advisory Council - July 2, 2008

8:30-10:30 a.m. - Barge 412


Present: Wayne Quirk, Rich Corona, Ellen Hall, Libby Street, Marji Morgan, Jan Bowers, Judy Miller, Mathew Manweller, David Heath, Emily Washines, Shelly Johnson, Pedro Navarrete

Guests: Carmen Rahm, Traci Klein, Wendy Rittereiser, Lynn Hutchins, Jamie Thomas, Karla Shugart, Sherer Holter, Brenda Reagan, John Drinkwater

Dr. Quirk welcomed Jan Bowers, Pedro Navarrete, and Mathew Manweller as new members to the President's Advisory Council.

  1. At 8:30 a.m.: Sherer Holter regarding the new CWU Recruitment and Work/Life web pages and pay advices.

    Ms. Holter showed the group several changes to the Human Resources web page. She added that the goal in this process was to make it easier for folks to find the different forms and instructions regarding recruitment, benefits, etc. Additional links were added that offer information on balancing work and life. Ms. Holter thanked her staff for doing a great job putting these pages together. She encouraged folks to check out the HR web page and send feedback to her as soon as possible.

    The flexwork and telework policies were distributed for review and discussion. Ms. Holter explained that it was discovered that we did not have a policy on either of these issues. Basically both policies outline guidelines for setting up these types of work options. Please send feedback regarding these policies to Ms. Holter. Both policies will come back August 6 for final approval.

    Ms. Holter reported that Human Resources is suggesting that we go paperless with pay advices. Folks would access their pay advices through the self-service link in SAFARI. Which is actually an option that is currently available. However, employees would still have the option to receive a paper copy if they want. They hope to roll this out between now and November. Training on how to access the information will be offered several times prior to the November roll out. The university community will be notified in a number of ways about this new process. PAC members agreed that this was a good idea.

  2. Action Items

    1. Approval of PAC Minutes from June 4, 2008
      Motion to approve the PAC Minutes from June 4, 2008 as presented by Mr. Corona. Seconded by Dr. Street. No further discussion. Motion carried.
  3. Information Items

    1. Updated PAC & Cabinet contact information
      Ms. Dawson distributed an updated PAC and Cabinet contact list as an information item.
  4. For the Good of the Order

    Pedro Navarrete, ASCWU BOD President:

    Mr. Navarrete reported that all of the BOD officers have moved into their offices. Five of the seven officers are here for the summer. They are working on details for several events, including Fred Meyer Night, Wellington's Wildfire, and Friday Night Frenzy. The Washington Student Lobby is in the process of hiring an executive director that will be in Olympia the entire year. A summit was held recently to discuss Central Transit. It went very well. The BOD plans to advertise the Academic Student Senate during Discover Orientations in hopes of getting students involved. Mr. Navarrete explained that the Academic Student Senate will function somewhat like Faculty Senate. There will be representatives from all colleges and the group will focus on any issues that deal with students. He added that this will be a valuable process for students to share their voice.

    Marji Morgan, Dean, College of Arts and Humanities:

    Dr. Morgan reported that the deans have met once since spring quarter ended. They discussed format and content of tenure and promotion letters and workload issues.

    Judy Miller, Board Secretary:

    Ms. Miller distributed several policies for approval today. She explained that the group reviewed these policies at the last meeting in June.

    Part 2-2.43 - Use and Management of Media Equipment:
    It was suggested that this policy be reworked to separate policy from procedure. It will come back for final approval on August 6, 2008. Motion to table this item until August 6 by Dr. Street. Seconded by Dr. Morgan. No further discussion. Motion carried.

    Part 2-2.44 - Class Size Policy:
    Motion to approve the class size policy as presented by Dr. Street. Seconded by Dr. Manweller. No further discussion. Motion carried.

    Part 5-12 - Academic Fee Policies:
    Motion to approve the academic fee policies as presented by Ms. Miller. Seconded by Dr. Street. No further discussion. Motion carried.

    Part 2-2.56 - University Flag Lowering Policy:
    Motion to approve the university flag lowering policy as presented by David Heath. Seconded by Dr. Hall. Mr. Corona summarized the flag locations and added that the University Way flag location will be named later. It's just included now as a placeholder. No further discussion. Motion carried.

    University Event Civility Policy and Student Union Operations Event Guidelines:

    Motion to approve the university event civility policy and student union operations event guidelines as presented by Dr. Street. Seconded by Dr. Hall. No further discussion. Motion carried.

    University Endorsed or Supported Student and Employee Travel Policy:

    Dr. Street explained that there are three policy recommendations included in the proposed draft. Dr. Quirk suggested tabling this policy until Pedro Navarrete has had sufficient time to review the document. John Drinkwater offered to meet with Mr. Navarrete to discuss the policy. Motion to table the university endorsed or supported student and employee travel policy by Mr. Navarrete. Seconded by Dr. Bowers. No further discussion. Motion carried.

    Kim Dawson, Administrative Operations Coordinator:

    No report.

    David Heath, Chair, Employee Council:

    Mr. Heath reported that Mary Hubbard was honored as the June 2008 employee of the month. Her award was presented to her at a surprise staff meeting. The July 2008 employee of the month will be honored next week. Mr. Heath commended facilities management staff for keeping the chillers up and running.

    Teri Olin, Marketing and Communications Coordinator:

    No report.

    Emily Washines, Chair, Diversity Council:

    Ms. Washines reported that CWU will host the Native American Youth Leadership Conference August 11-15, 2008. The Native American Indian Advisory Council will meet in conjunction with this conference (August 14). The Diversity Council is collaborating with a couple of agencies in Yakima to hold the "Undoing Racism" training some time in the fall. They are also working with the Office for Equal Opportunity on a cultural audit.

    Shelly Johnson, Director, Budget Planning:

    Ms. Johnson reported that the budget office is working on all components to get the capital and operating budgets finalized. They are also participating in conference calls with colleagues around the state to discuss the scoring process for capital projects. A new peer list for funding purposes is currently being developed, and accreditation work continues.

    Mathew Manweller, Chair, Faculty Senate:

    Dr. Manweller reported that he is looking forward to the next year as chair of Faculty Senate. Over the summer, the senate will be working on non-tenure-track faculty issues.

    Jan Bowers, Chair ADCO:

    Dr. Bowers reported that the agenda for the chairs training in September should be finalized soon. She will share a copy of the agenda with PAC members in August.

    Sherer Holter, AVP for Human Resources:

    No report.

    Carmen Rahm, AVP for Information Technology Services:

    Mr. Rahm distributed an article from the Chronicle of Higher Education. The article focuses on the increase in the number of stolen laptops at university's across the nation. He asked PAC members to share this information at their department meetings. Awareness is very important at this point. Mr. Rahm also reported that the number of hits on CWU's Spanish web pages continue to go up each month.

  5. Executive Reports

    Provost/Senior Vice President for Academic Affairs:

    Dr. Quirk reported that over the weekend he and Mark Lundgren worked on an enrollment plan projected out to 2019. The performance agreement group continues to meet. The July 1 deadline has been lifted by the state so the group has a little more time to finalize our document. The group meets again July 10. The goal is to have our agreement finalized so that the Board of Trustees can review it at their summer retreat at the end of July.

    Vice President for Business and Financial Affairs:

    Mr. Corona congratulated Mr. Rahm and his staff for their recent Hugi award from the Northwest Academic Computing Consortium (NWACC) for technology infrastructure. He added that CWU is very proud of the way our ITS staff control these security issues. The Courson and Muzzall site is being cleared. The time line for the landscaping project has been moved up since things are moving so quickly. Dean Hall is coming along. Mr. Corona, Dr. McIntyre, and Mr. Vertrees recently toured the building and it's going to be beautiful. There will be a ribbon-cutting ceremony some time this fall. Departments will be moving into the building over the holiday break in December. The Nicholson Pavilion remodel is coming along. The new gym floor looks great. They are currently looking at options for hanging the championship banners. Mr. Corona added that 81% of the CWU basketball games since 1959 have been won at Nicholson Pavilion. They plan to use this statistic in some upcoming advertising or marketing campaigns.

    Vice President for Student Affairs and Enrollment Management:

    Dr. Tullos and the entire SAEM division are involved in a visit today with a consultant from the Hobson's Retention Group.

    Vice President for University Relations:

    Dr. Hall distributed a copy of the 2008-09 University Catalog to everyone. They just came in today. Dr. Hall thanked Dr. McIntyre, Jen Gray, and the rest of the development staff on a very successful campaign. Approximately $21.6 million was earned. University Relations staff continue to work on planning and accreditation.

    Chief Planning Officer:

    Dr. Street reported that the recycling group continues to meet and is making great progress. Dr. McIntyre will present CWU's budget to the Higher Education Coordinating Board on Monday, July 21. Congressman Doc Hastings' office is seeking interns for next year. If you have any suggestions, please let Dr. Street know as soon as possible. There are three events planned to celebrate Dr. McIntyre and W. David Smith. Those events are:

    Wednesday, October 22, 2008
    6:30-8:30 PM
    Puget Sound area (location to be determined soon)

    Thursday, November 6, 2008
    4:30-7:00 PM
    Ellensburg Reception at Sue Dining Room

    Saturday, November 8, 2008
    5:00-8:00 PM
    Ellensburg Banquet and Gala at the SURC Ballroom

    Dr. Street encouraged folks to save these dates on their alendars.

    No report today. Dr. McIntyre is on vacation this week.

  6. Information Items

    1. Items for the University Bulletin, President's Report, Central Connections, and other communications
      Story on 81% of CWU basketball games being won at Nicholson Pavilion.
  7. Old Business

    No old business.

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