President's Advisory Council - January 7, 2009

8:30-10:30 a.m.
Barge 412

Present: Jim Gaudino, Wayne Quirk, Bill Vertrees, Charlotte Tullos, Ellen Hall, Libby Street, Jan Bowers, Pedro Navarrete, Shelly Johnson, Roy Savoian, Becky Watson, Emily Washines, Cindy Hunt, Staci Sleigh-Layman, Matt Manweller, Judy Miller

Guests: Sherer Holter, Carmen Rahm, Dan Sweeney, Brent Weisel

Dr. Gaudino thanked everyone for the warm welcome. He's excited to be here and excited to meet faculty, staff, and students.

  1. Action Items

    1. Approval of PAC Minutes from December 17, 2008.
      Motion to approve the PAC Minutes from December 17, 2008 as presented by Dr. Tullos. Seconded by Dr. Bowers. No further discussion. Motion carried.
  2. For the Good of the Order

    Jan Bowers, Chair, Academic Department Chairs Organization (ADCO):
    Dr. Bowers reported that ADCO committees are working on search processes, alternative funding models, contracts, faculty coordinator/lead time, and community building. The next ADCO meeting is Monday, January 15.

    Pedro Navarrete, ASCWU BOD President:
    Mr. Navarrete welcomed Dr. Gaudino. BOD members are currently working on their public meeting schedule. They are also working on restructuring the equity and service council. They are gearing up for the legislative session. Friday Night Frenzy is Friday, January 16. This event will introduce clubs and activities to students, faculty, and staff.

    Shelly Johnson, Director, Budget Planning:
    Ms. Johnson reported that the budget office is currently reviewing all the particulars in the governor's budget and trying to get answers from OFM on several issues. They are gearing up for the beginning of session next week and they continue to respond to fiscal note requests.

    Roy Savoian, Dean, College of Business:
    Dr. Savoian reported that the deans have been working hard on budget issues and preparing for the start of the quarter. They continue to work on adding courses and making sure there are faculty available to teach the courses those students need. The COB Beacon newsletter was distributed as an informational item. The next COB Business-to-Business speaker is Jim Weber, President and CEO of Brook Sports, Inc. He will speak at the Columbic Tower in Seattle on February 19 from 12:00-1:30 PM.

    Becky Watson, Director, Public Relations and Marketing:
    Dr. Watson reported that Public Relations and Marketing is currently working on a media plan. Publications are now almost all electronic and available on line. PR & Marketing has dropped their hourly rates for publication requests and photography to $30/hour.

    Judy Miller, Board Secretary:
    Ms. Miller reminded the group that agenda items for the February 6 Board of Trustees meeting are due to her on January 22, and the backup is due Jan 26.

    Emily Washines, Chair, Diversity Council:
    Ms. Washines reported that the Black Student Union and Students for the Dream are planning a solidarity march on Thursday, January 15 in honor of Martin Luther King, Jr. Following the walk, a program will be held in the SURC Theatre at 7:00 PM. The Diversity Council is working on connecting with all diversity groups on campus.

    Cindy Hunt, Employee Council:
    Ms. Hunt reported that at the last Employee Council meeting in December, Sherer Holter spoke to the group regarding budget concerns. Her presentation can be viewed on CWU ITunes.

    Staci Sleigh-Layman, Chair, Exempt Employee Association:
    Ms. Sleigh-Layman reported that the Exempt Employee Association has not met yet this quarter. The next meeting is Monday, February 2. The EEA group suggested that the on line budget suggestion box be anonymous. Mr. Rahm reported that he will get his group working to create an anonymous web based form today and let the campus community know when it's available.

    Matt Manweller, Chair, Faculty Senate:
    Dr. Manweller reported that the Senate is working on three major projects: revamping the general education program, creating a new instrument for SEOI's, and starting to tackle curriculum issues. They are also working on a process to honor non-tenure track faculty who are more than half time and retire with more than 10 years of service to the university. The title will be something other than emeritus. He will report back on this subject later. The senate executive committee meets today.

    Sherer Holter, AVP for Human Resources:
    Ms. Holter reported that Human Resources will soon be conducting all background checks, including student employees. Human Resources is currently putting together a temp/hourly pool and new temp/hourly guidelines. This information will be available on line soon.

    Carmen Rahm, AVP for Information Technology:
    Mr. Rahm reported that ITS has been busy getting Dean Hall up and operational. A group of folks will be meeting with the assistant attorney general early next week to discuss issues with university/personal cells phones.

  3. Executive Reports

    Provost/Senior Vice President for Academic Affairs:
    Dr. Quirk reported that Academic Affairs has been working on budget plans and strategies. He just finished reviewing reappointment files. The deans are busy putting together post tenure review files, so he will be reviewing those soon as well. Faculty are very pleased with the Dean Hall space.

    Vice President for Business & Financial Affairs:
    Mr. Vertrees reported that Facilities is excited to have Dean Hall open. The Annual State Audit entrance process begins next week. That process will take about four months. Cell phone issues (university and personal) should be resolved soon. The capital budget is heating up.

    Vice President for Student Affairs & Enrollment Management:
    Dr. Tullos reported that we are up 143 in FTE from this time last year. This is the comparison of winter to winter. We have approximately 862 students enrolled in web courses, which results in 362 FTE. Admissions is working diligently on spring recruitment. Fall numbers are up. A brochure for CWU's new scholarship program Central Pledge was distributed as an information item. Central Pledge is a new full tuition waiver program in which any Washington State resident eligible for Pell or State Need Grants may apply.

    Vice President for University Relations:
    Dr. Hall reported that the foundation board has met twice by telephone since it's regular meeting in October to discuss the endowment fund. Development folks have raised approximately $875,000, so far this fiscal year. Rapport will come out in late February. The transition group is working on several welcoming events for Jim and Katie Gaudino.

    Chief Planning Officer:
    Dr. Street reported that the next event in the Performing Arts and President Speaker Series is this Sunday, January 11 at 4:00 PM. The planning committee is working diligently to get next years line up finalized. The Washington State Quality Award application is out the door. The next draft of the accreditation report is due to Phil Backlund by January 16. Dr. Street will be meeting with the vice presidents about their individual integrated planning documents. Dr. Street thanked Carmen Rahm and all the ITS staff for getting the Kamola suite all ready for Dr. Gaudino.

    Dr. Gaudino indicated to folks that he is planning to use this group as an advisory group to assist him in this learning time. He asked folks to send him everything that they think he might need to review. There are still a lot of unknowns with regards to the budget, so he laid out three parallel projects that we need to work on: the lapse (giving back money), developing the budget for the next biennium, and developing a budget plan beyond the next two years. Dr. Gaudino suggested having a "town hall" type of meeting to discuss budget issues so that the campus community can be involved and have open discussions. PAC members agreed it was a good idea and suggested ideas for structuring the meeting. The first meeting will be held within the next week or so. Libby Street, Bill Vertrees, Shelly Johnson, Becky Watson, and Staci Sleigh-Layman were asked to meet to get the first budget forum organized. This information will be shared with the rest of the group as soon as possible.

  4. Information Items

    1. Items for the University Bulletin, President's Report, Central Connections, and other communications
      1. Invisible Curtain event on January 14, 2009
      2. Sherman Alexie event on January 29, 2009
      3. Welcoming events for Jim and Katie Gaudino
  5. Old Business

    No old business.

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