President's Advisory Council - January 21, 2009

8:30-10:30 a.m.
Barge 412

Present: Jim Gaudino, Wayne Quirk, Bill Vertrees, Charlotte Tullos, Ellen Hall, Libby Street, Roy Savoian, Jan Bowers, Matt Manweller, Judy Miller, Pedro Navarrete, Emily Washines, Becky Watson, Elaine Ames

Guests: Sherer Holter, Carmen Rahm, Staci Sleigh-Layman

  1. Action Items

    1. Approval of PAC Minutes from January 7, 2009.
      Motion to approve the PAC Minutes from January 7, 2009 as presented by Dr. Street. Seconded by Dr. Manweller. No further discussion. Motion carried.
  2. Discussion Items

    1. Policy manual updates: Part 5-10.2.8 Layered Courses and Part 5-10.2.14 Specializations.
      Dr. Quirk explained that the layered courses policy is in direct response to a recommendation from the 2004 NWCCU regular interim evaluation report. The addition to the specialization policy defines the relationship between common core degree requirements and separate credit requirements for specializations. It also assigns logistical and minimum credit limits to specializations at both the undergraduate and graduate levels. Both policies have been approved through Academic Affairs Council and Faculty Senate. These are here for a first look today. Dr. Savoian made a motion to move the layered courses and specialization policies to action. Seconded by Dr. Street. Motion to approve the two policies as presented by Dr. Bowers. Seconded by Dr. Street. No further discussion. Motion carried.
    2. Request to elevate Science Education to Department status - approved by Academic Affairs Council, January 20, 2009.
      Dr. Quirk gave a brief summary of the department's rationale for requesting to become a department. PAC members were asked to review the document and be ready to vote on the item at the next meeting on February 4, 2009.
    3. Request for the split of the Department of Health, Human Performance & Nutrition into the Department of Nutrition, Exercise & Health Sciences (NEHS) and the Department of Physical Education and School & Public Health (PESPH) - approved by Academic Affairs council, January 20, 2009.
      Dr. Quirk summarized details of the department split that is being proposed. Basically, the initial reason behind splitting the departments was in response to a less than stellar accreditation review. PAC members were asked to review the document and be ready to vote on the item at the next meeting on February 4, 2009.
    4. Cost-Saving and Revenue-Generating Website
      Dr. Gaudino reported that to date, we have about 200 suggestions that have come in on the website. Mr. Vertrees complimented Sherer Holter for volunteering to help develop the site. Ms. Holter explained that human resources has summarized the suggestions into a document that Mr. Vertrees will share with Cabinet members each week. Dr. Gaudino thanked Ms. Holter for all her work on the project as well.
    5. Requests for Information from Media and other External Audiences
      Dr. Gaudino reported that he will be getting a briefing from Mr. Vertrees regarding how CWU handles release of information and public records requests.
    6. Cell Phone Policy
      Mr. Vertrees explained that a group of folks met with Alan Smith, our assistant attorney general to discuss the issues and to develop a policy. The policy will be reviewed by Cabinet soon and will then move on to PAC for approval.
    7. Campus Postings
      Dr. Gaudino reported that he has received a couple of complaints that our campus posting policy is over restrictive. He explained that we don't want to be so controlling that we stop the flow of information between the campus and the surrounding community. Dr. Gaudino asked if conversations regarding these issues could take place soon. Dr. Tullos will convene a group.
    8. Copyright Exceptions for Educational Purposes
      Dr. Street suggested that the same group that looks at campus postings also look at copyright exceptions. Cabinet will discuss a work group to handle both of these issues.
    9. Workspace and Workflow Software
      Dr. Gaudino asked Mr. Vertrees and Mr. Rahm to research these types of software. They will report back to Cabinet soon.
  3. For the Good of the Order

    Jan Bowers, Chair, ADCO:
    Dr. Bowers reported that ADCO is working with the Faculty Senate Executive Committee on curriculum processes. Kevin Nemeth presented on program partnership and shared resource options at the last meeting. Tracy Pellett is encouraging utilization of math/writing centers. The carbon reduction plan was introduced for curriculum integration. Chairs received the faculty development schedule for nine workshops that are being held on campus. The provost asked the chairs to work with the deans on budget reduction proposals. The issue of workload equity for program coordinators is being forwarded to the collective bargaining team. The provost has asked that disputes between deans and chairs go through him. Discussions regarding department reorganization processes will continue.

    Pedro Navarrete, ASCWU BOD President:
    Mr. Navarrete reported that the BOD officers will be meeting with the Observer to discuss budget issues. A commission of students has been created to review the different bodies of student government. Club insurance is close to being finalized. The Student Academic Senate met for the first time. Friday Night Frenzy was successful. Approximately 250 students attended.

    Kim Dawson, Administrative Operations Coordinator:
    No report.

    Judy Miller, Board Secretary:
    Ms. Miller reminded PAC members that she needs agenda items by tomorrow and the back up by Monday, January 26 for the February 6 Board of Trustees meeting.

    Becky Watson, Director, Public Relations & Marketing:
    Dr. Watson reported that the Invisible Curtain panel went well. Attendance was much better than expected. Public Relations and Marketing is currently working with "The Burg" to start broadcasting regular radio addresses. The first one will be with Dr. Gaudino. These broadcasts will be available on CWU iTunes as well. Dr. Watson has received very positive feedback on Dr. Gaudino's budget forum.

    Emily Washines, Chair, Diversity Council:
    Ms. Washines reported that the next Diversity Council meeting is January 27. The M.E.Ch.A club is having their annual tamale sale. The money raised is used to support their club trips.

    Elaine Ames, Chair, Employee Council:
    Ms. Ames reported that the Team of Distinction award has been selected and will be announced soon. The President's Annual Address to Classified Staff is April 13. There will be two sessions: one from 10:30 a.m. - 12:00 p.m. and one from 2:30 - 4:00 p.m. Employee of the Month awards have recently been given to: Mary Bottcher, November 2008 recipient and Loretta Ney, December 2008 recipient.

    Matt Manweller, Chair, Faculty Senate:
    Dr. Manweller reported that Faculty Senate meets today at 3:00. The senate executive committee will hold a meeting with representatives from ADCO, the provost's office, the AVP for Undergraduate Studies, the deans' council, and the curriculum committee to discuss ways to streamline and improve the curriculum, program, specialization, and minor adoption process. In conjunction with the UFC and the provost's office, the Faculty Senate has formed a committee to develop a new SEOI instrument by June 2009.

    Roy Savoian, Dean, College of Business:
    Dr. Savoian reported that Michael Launius, Executive Director of International Programs, has been working closely with community colleges to ensure an un-obstructing path for international students who want to enroll at CWU. They are working on academic program delivery and enrollment.

    Sherer Holter, AVP for Human Resources:
    Ms. Holter reported that the RFP for sexual harassment training has gone out. We should have courses available on line and in the classroom soon.

    Carmen Rahm, AVP for Information Technology:
    Mr. Rahm reported that he will be presenting at PAC on February 4 on two new programs to help with SPAM email.

  4. Executive Reports

    Provost/Senior Vice President for Academic Affairs:
    Dr. Quirk reported that he is currently working on post tenure review files. Academic Affairs is continuing the discussion of scholarship. The next round of negotiations with UFC will begin soon.

    Vice President for Business & Financial Affairs:
    Mr. Vertrees reported that he was in Olympia last week presenting on the capital budget. The governor's stimulus package came out last week, and a portion of Hogue is included on the list.

    Vice President for Student Affairs & Enrollment Management:
    Dr. Tullos reported that winter quarter enrollment froze last night. We should have final numbers in a few days. Spring enrollment is the focus now.

    Vice President for University Relations:
    Dr. Hall announced that there is a reception for Dr. Gaudino and his wife, Katie, in Olympia tomorrow at the Waterstreet Cafe. Legislators, alumni, and donors have been invited to attend. Plans for Higher Education Day, February 17, are almost finalized. The Alumni Office is doing a great deal of outreach. They are currently working with the Department of Music to identify alumni from the last 10 years. In addition, they have just launched a new web site and have started a new Hispanic chapter. So far, this year, we have received $900,000 in donations.

    Chief Planning Officer:
    Dr. Street reported that Senator Jarrett has asked that we do another version of our performance agreement. Dr. Street, Dr. Quirk, and Ms. Johnson will be working on this. Phil Backlund has almost received all of the latest versions of the standards. A couple of the reports are still coming in.

    Dr. Gaudino reported that he is headed to Olympia today. He has several meetings scheduled with legislators all day Thursday and Friday. Discussions will focus on enrollment, access, and Hogue Tech.

  5. Information Items

    1. Items for the University Bulletin, President's Report, Central Connections, and other communications
      No information items.
  6. Old Business

    No old business.

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