President's Advisory Council - January 17, 2007

8:30-10:30 a.m.
Barge 412

Dr. Soltz will preside. Dr. McIntyre is in Olympia at the Senate Higher Education meeting this morning.

Present: Dave Soltz, Rich Corona, Charlotte Tullos, Paul Baker, Libby Street, Jeffrey Dippmann, Jadon Berry, Leslie Webb, Rebecca Bowers, Becky Watson, Shelly Johnson

Guests: Sherer Holter, Nancy Howard, Carmen Rahm

  1. Action Items

    1. Approval of PAC Minutes from 1/3/07
      Motion to approve the PAC Minutes from 1/3/07 as presented by Dr. Baker. Seconded by Dr. Bowers. No further discussion. Motion carried.
  2. Discussion Items

    1. Voting Privileges on university committees - Dr. Street
      Dr. Street clarified an issue that has come up regarding ex-officio members on university standing committees. She explained that ex-officio simply means that the person serves "in the capacity of their office." This does not mean that they are non-voting members. If the position is non-voting, if will specifically say that in the committee membership description.
  3. For the Good of the Order

    Judy Miller, Board Secretary:

    Ms. Miller distributed several policies for the group to review. It was decided that the Suspended Operations policy would be brought back to the first meeting in February so that Dr. McIntyre is present to hear the background. The Book Bundling policy was reviewed and discussed. Ms. Miller explained that she took the actual statute and folded it into our policy. She added that we are required by law to have this policy so there is not much leeway in the language. Mr. Corona will discuss the policy with Steve Rittereiser and Steve Wenger. Jeffrey Dippmann will distribute to the senate executive committee for their review as well. This will come back at a later date for final approval. Ms. Miller explained that the Fine and Decorative Art policy was reviewed for the first time in November 2006. The group had suggested that Ms. Miller consult with Linda Marra on guidelines for the procedures. She has done that and the procedures are now on line. Some alternate language was suggested for the policy. This policy will also come back at a later date for final approval. The ASCWU Board of Directors has suggested a revision to the non-discrimination policies pertaining to students. Dr. Bowers would like to bring this policy back February 7, 2007. She will review the Military Code of Conduct and wordsmith this draft a bit. The group agreed that this was a good idea. Board of Trustees' agenda items are due to Ms. Miller by Monday, January 22.

    Shelly Johnson, Director, Budget Planning:

    Ms. Johnson reported that her office continues to respond to questions from OFM and legislative staff.

    Kim Dawson, Administrative Operations Coordinator:

    No report.

    Becky Watson, Director, Public Relations & Marketing:

    Dr. Watson reported that her department was asked to develop a photo search engine and photo archive. She has been working with Ed Gellenbeck to set this up as a quarterly class project for one of his classes. Dr. Watson gave a brief preview of the on-line program and what it will look like. It will be a great addition to the services offered by Public Relations and Marketing.

    Rebecca Bowers, Dean, College of Education & Professional Studies:

    Dr. Bowers reported that the trip to New York for the 34th annual International Association of Jazz Educators Conference was a huge success for CWU's Vocal Jazz 1 group. They performed in a standing room only. Vijay Singh and his students thanked everyone for the collective support that allowed them to attend this conference. The Faculty Art Exhibition in the Spurgeon Gallery has been extended to March 4, 2007. The deans are working on an instrument for department chair evaluations. They had a very good meeting last week to begin this work.

    Leslie Webb, Chair, Diversity Council:

    Ms. Webb reported that the Diversity Council is in the process of endorsing a new chair for next year. An ad hoc group is working on suggestions for the Spanish pages on the Web. The Massive Monkees will give a live break dance performance at the West end of the Student Union and Recreation Center on February 1 at 7:00 p.m. They are the 2005 B-Boy World Champions. There are many more events planned for February. Please see the Diversity Education Center website for more details.

    Jeffrey Dippmann, Chair, Faculty Senate:

    Dr. Dippmann reported that the faculty senate meets today. They will be endorsing the department chair section of the academic code. They are working hard to staff all of the committees. The Distinguished Professor Awards committee is currently being formed. All material supporting these nominations must be received in the office of the Faculty Senate by February 1, 2007.

    Jadon Berry, ASCWU BOD President:

    Mr. Berry reported that the board of directors participated in a retreat with the emerging leaders class this past weekend. He added that there is a strong class of student leaders coming up. Planning for elections is underway. The ASCWU BOD will be holding an auction next month with donations going to the Stevenson quintuplets who were recently featured on the Montel Williams Show.

    Nancy Howard, Director, Office for Equal Opportunity:

    Ms. Howard reported that elections for the Exempt Employee Association governing board is wrapping up. An announcement will be distributed by email at the end of the week. As part of the Diversity Training Initiative, Gary Howard, founder and President of the REACH Center for Multicultural Education, will be on campus February 14-15, 2007. He will conduct a faculty development workshop entitled, "Cultural Competence and Courageous Practice: Telling Our Stories/Engaging Our Differences". An announcement will be going out to campus soon.

    Carmen Rahm, AVP for Information Technology Services:

    Mr. Rahm reported that the PeopleSoft HR software upgrade continues to move forward. Microsoft Vista is coming out soon. ITS will be reviewing all of the issues and testing the new environment. CWU's data storage was recently upgraded and the back up system will be upgraded soon. The next major project in ITS will be working on a system for archiving old data.

    Sherer Holter, AVP for Human Resources:

    No report.

  4. Executive Reports

    1. Provost/Senior Vice President for Academic Affairs
      Dr. Soltz reported that he testified at House Higher Education Committee meeting last week regarding access and capacity. He added that there are a number of new committee leaders on board so we could be doing many visits to Olympia this legislative session. The faculty retention letters are going out tomorrow. Academic Affairs is also working on many reviews. They include: promotion and tenure, first-year faculty files, and the Academic Affairs strategic action plan. There will be another Enrollment Summit in February. As of December, all generally scheduled classrooms have full multi-media technology. The One Book, One Campus call for nominations has closed. Approximately 40 selections were nominated. The committee will convene to review the nominations soon.
    2. Vice President for Business & Financial Affairs
      Mr. Corona reported that the budget advisory committee meets today at 11:00 a.m. to consider the 2007 summer session budget. Mr. Corona was in Olympia yesterday to testify at the House Capital Budget Committee meeting. It went well. He added that he wants to commend Steve DuPont on his representation in Olympia to discuss our tuition waivers with legislators. He was done an excellent job.
    3. Vice President for Student Affairs & Enrollment Management
      Dr. Tullos reported that today is the 10th day freeze for enrollment. She will have the final numbers from Mark Lundgren soon. Currently, we are up 146 FTE in Ellensburg and 7 FTE at the Centers from this time last year. We are at a total of 10,095 in headcount. As of February 1, we will begin awarding BOT and Deans' waivers for fall 2007. The alcohol policy is currently being revised. The Financial Aid Office awarded $25 million this quarter.
    4. Vice President for University Relations
      Dr. Baker reported that the Foundation Board meets January 26. Alumni and development cultivation events are scheduled in Phoenix and Tucson at the end of the month. Alumni Higher Education day is February 20 in Olympia.
    5. Executive Assistant
      Dr. Street reported that Dr. McIntyre is testifying at the Senate Higher Education committee today on institutional priorities. We have received several requests for information from legislative staff. Dr. Street is working with Ann Anderson, Linda Schactler, and Shelly Johnson on our responses. The History Book Project is moving along. The call for executive intern applications will be going out soon. Tim Peckinpaugh, our federal legislative consultant, will be on campus January 26. He will be discussing our World Wine Program, alternative energy, and childcare with several university employees. Dr. Street reminded folks to test the Resource Directory. An announcement seeking nominations for the Athletic Hall of Fame will be distributed soon. The Hall of Fame committee is being revised.
    6. President
      No report. Dr. McIntyre is testifying at the Senate Higher Education Committee meeting today.
  5. Information Items

    1. Items for the University Bulletin, President's Report, Central Connections, and other publications
      University Bulletin items - *.cwu email reminder (PC users only), multi media technology in all classrooms, NCATE Visit May 7-9, 2007, Asian Studies National Conference
  6. Old Business

    No old business.

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