President's Advisory Council - February 4, 2009

8:30-10:30 a.m.
Barge 412

Present: Jim Gaudino, Wayne Quirk, Bill Vertrees, Charlotte Tullos, Ellen Hall, Libby Street, Jan Bowers, Pedro Navarrete, Becky Watson, Elaine Ames, Shelly Johnson, Roy Savoian, Matt Manweller, Judy Miller, Emily Washines

Guests: Terilee Germain, Kristi Gladen, Sherer Holter, Carmen Rahm, Staci Sleigh-Layman, Roland Tollefson

  1. At 8:30 a.m.: Carmen Rahm - ITS presentation on new services being launched in early/mid February

    Mr. Rahm presented on new initiatives that ITS is launching that will reduce the amount of external and internal emails sent to CWU addresses. A typical month of email at CWU consists of over 19,000,000 emails from off campus. Approximately 84.55% of these incoming emails are blocked by blacklist services or are discarded by precise-mail spam filter. ITS is currently working diligently to significantly reduce the number of mass emails that are received from various groups and/or individuals on campus. There will be an "all campus" ListServ that will be an alternative to sending to *.cwu, which ITS will encourage all employees to use. However, *.cwu will continue to be available for emails that absolutely must be sent to all employees. Each CWU employee will automatically be enrolled in several new subscription emails lists, but they will have the ability to "opt-out" if they do not want to receive emails for that particular topic. This way, employees will be in control of the emails they receive.

  2. At 8:45 a.m.: Sherer Holter - update on PDP form of mandatory training

    Ms. Holter explained that a new section has been added to the Performance and Development Plan form. In accordance with CWU Policy 2-2.75 (Training and Development), CWU employees are required to take several courses, so a Training and Development section has been added to the PDP form to assist supervisors in keeping track of this information. The revised form is located on the Human Resources web page.

  3. Action Items

    1. Approval of PAC Minutes from January 21, 2009
      Motion to approve the PAC Minutes from January 21, 2009 as presented by Dr. Hall. Seconded by Dr. Bowers. No further discussion. Motion carried.
    2. Approval of Request to Elevate Science Education to Department Status
      Motion to approve the request to elevate Science Education to department status by Dr. Savoian. Seconded by Dr. Quirk. No further discussion. Motion carried.
    3. Approval of Request to split the Department of Health, Human Performance and Nutrition into the Department of Nutrition, Exercise and Health Sciences (NEHS) and the Department of Physical Education and School and Public Health (PESPH)
      Motion to approve the split of Department of Health, Human Performance and Nutrition into the Department of Nutrition, Exercise and Health Sciences (NEHS) and the Department of Physical Education and School and Public Health (PESPH) by Dr. Savoian. Seconded by Dr. Quirk. No further discussion. Motion carried.
  4. Discussion Items

    1. CWU Principles of Community - Jan Bowers
      Dr. Bowers explained that she, Donna Kramer, Sherer Holter, Charlotte Tullos, and Staci Sleigh-Layman worked together to draft a document describing CWU's Principles of Community. Ms. Sleigh-Layman added that this draft is a direct result of the Gilchrist event that occurred on campus last year. PAC members offered a great deal of feedback to the document. The group will incorporate suggestions into the document and bring it back for another review soon.
    2. Museum of Culture & Environment naming (move to action if possible) - Libby Street
      Dr. Street explained that the renaming of the Anthropology Museum did not go through the formal approval procedures. Given that the museum's charter and the opening ceremony for Dean Hall have occurred, Dr. Street made a motion to move this item to action. Seconded by Dr. Bowers. Motion to approve the renaming of the Anthropology Museum to the Museum of Culture and Environment by Dr. Quirk. Seconded by Dr. Street. No further discussion. Motion carried.
  5. For the Good of the Order

    Jan Bowers, Chair, ADCO:
    Dr. Bowers reported that the chairs continue to discuss curriculum processes and are offering feedback. Eight successful faculty development workshops were delivered last week.

    Pedro Navarrete, ASCWU BOD President:
    Mr. Navarrete reported that the policy on insurance for Clubs and Organizations passed recently. Nine students will be traveling to Washington, DC during spring break to lobby for CWU. Mr. Navarrete will forward those names to Dr. Street. The position description for the Student Liaison position at the University Centers was just finalized. The ASCWU Board of Directors look forward to their involvement in the budget discussions. A task force has been developed to look into the effectiveness within the ASCWU. Discussions continue with Athletics regarding the athletic fee. The group has another meeting this Friday, February 6. The BOD Public meetings are on Thursdays at 6:00 p.m. Mr. Navarrete encouraged PAC members to attend.

    Roy Savoian, Dean, College of Business:
    Dr. Savoian reported that the deans are all involved with program review. Eight departments are going through that process now. The deans are also collecting data from Institutional Research to use for planning purposes as faculty workload forms are submitted.

    Kim Dawson, Administrative Operations Coordinator:
    No report.

    Emily Washines, Chair, Diversity Council:
    Ms. Washines reported that a Diversity Summit is being planned for this year. The speaker series for the Museum of Culture and Environment starts this month. A summary of MLK celebratory events that occurred on campus is currently being drafted. Ms. Washines is currently working with Alena Yastchenko, the Program Director of the Interdisciplinary Studies Program at the CWU-Yakima Center to see how to include those students in our diversity events.

    Becky Watson, Director, Public Relations and Marketing:
    Dr. Watson reported that there is a new monthly radio broadcast on The Burg. The first of those broadcasts featured Dr. Gaudino. If you have suggestions for participants for the program, please let Dr. Watson know. Dr. Gaudino added that Megan O'Malley does a great job leading the discussion. Dr. Watson asked for assistance in getting faculty involved.

    Elaine Ames, Chair, Employee Council:
    No report.

    Judy Miller, Board Secretary:
    Ms. Miller reported that there is a Board of Trustees meeting this Friday, February 6, 2009. She added that the Governor has appointed Annette Sandberg, former chief of the Washington State Patrol, as our newest trustee. She will attend the board meeting in March. Judy Yu's last meeting is this Friday. Ms. Miller explained that the president's office is in the process of reorganizing the entire Part 2 of the CWU Policies Manual. The goal is to make sure the appropriate policies are located in the appropriate places. Ms. Miller will continue to update PAC members as this project progresses.

    Matt Manweller, Chair, Faculty Senate:
    Dr. Manweller reported that a group of folks have been meeting to discuss ways to streamline and improve curriculum. The discussions have been very effective.

    Shelly Johnson, Director, Budget Planning:
    Ms. Johnson reported that the Budget Office is very busy right now. They are currently working on an upgrade of position control. They are a little behind on the project, but it's going well. Requests for responses on bills and fiscal notes have been absolutely crazy the last couple of weeks. Additional information on some of the bills is being gathered so that we respond appropriately. Ms. Johnson is currently working with John Swiney and Agnes Canedo on a proposal for waivers. She is also working with cabinet members on implementing the governor's budget reductions.

    Staci Sleigh-Layman, Chair, Exempt Employee Association Governing Board:
    Ms. Sleigh-Layman reported that the Exempt Employee Association Governing Board met on February 2, 2009. Matt Cziske presented information regarding the "I-Plan," and individual professional development plan. His presentation is located on the EEA website. The next EEA Governing Board meeting is March 2, 2009.

    Sherer Holter, AVP for Human Resources:
    No report.

    Carmen Rahm, AVP for Information Technology:
    Mr. Rahm reported that in January 2009, we had a 20% increase on the hits of our Spanish web pages.

  6. Executive Reports

    Provost/Senior Vice President for Academic Affairs:
    Dr. Quirk reported that he attended the Senate Higher Education Committee meeting last week, as well as, the Inter-institutional Committee of Academic Officers, (ICAO) meeting. A CWU faculty member in Mathematics, Mike Lundin, recently received an NSF grant for a Transition Mathematics Project (TMP). This project is designed to help students successfully progress from high school math to college-level math. TMP identified the math skills and knowledge high school graduates need to complete college-level work, meet minimum admission requirements and avoid remediation upon enrolling in college. Governor Gregoire will read a proclamation about CWU's ROTC program next week. Lt. Col. Solem will be there to receive the recognition. Dr. Quirk thanked the deans and others for responding to legislative bills in a timely manner.

    Vice President for Business and Financial Affairs:
    Mr. Vertrees reported that the federal stimulus package passed the house and is now in the Senate. OFM is suggesting that we get our requests developed as soon as possible. It is going to be a very busy spring and there will be a lot of competition.

    Vice President for Student Affairs and Enrollment Management:
    Dr. Tullos reported that the Sherman Alexie event was very well attended. Enrollment for fall looks good. Recruiters are currently working on spring enrollment very diligently. Orientation for spring quarter is March 12.

    Vice President for University Relations:
    Dr. Hall reported that the President's Report will be distributed by the end of this week. A Presidential Welcome Reception was held at CWU-Yakima on Monday. It went well. A Community Reception for Dr. and Mrs. Gaudino is this Friday, February 6 at Gallery One. The next Center Reception will be held at CWU-Wenatchee on Monday, February 9. The Ellensburg Chamber After Hours event is February 19 from 5:00-7:00 PM at Sue Lombard. To date, we have about $981,000 in scholarship money.

    Chief Planning Officer:
    Dr. Street reminded the group that we approved a travel policy particularly for students and international travel, so we need to make sure faculty are aware of the updated policies. Another version of the performance agreement is on its way to Senator Jarrett. Dr. Street thanked Mark Lundgren and Shelly Johnson for all of their assistance with the on demand data requests that continue to come in. Dr. Street continues to work with our federal legislative consultants on several items.

    Dr. Gaudino reported that he has been traveling to Olympia frequently. The Council of Presidents' met with Deb Wallace and Senator Derek Kilmer yesterday. The word is that we should plan for the worse with regard to the budget. Each of the president's will be presenting to the Senate Higher Education Committee next week with regard to budget. Campus conversations at many levels will need to occur promptly. Dr. Gaudino suggested that folks keep up on legislative bills and review and comment promptly. We have a lot of work a head of us.

  7. Information Items

    1. Items for the University Bulletin, President's Report, Central Connections, and other communications
      No information items this week.
  8. Old Business

    No old business.

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