President's Advisory Council - February 18, 2009

8:30-10:30 a.m.
Barge 412

Present: Jim Gaudino, Wayne Quirk, Bill Vertrees, Charlotte Tullos, Libby Street, Roy Savoian, Jan Bowers, Matt Manweller, Judy Miller, Elaine Ames, Becky Watson, Brenda Mofford, Emily Washines, Tracy Pellett

Guests: Sherer Holter, Carmen Rahm, Staci Sleigh-Layman

  1. Action Items

    1. Approval of PAC Minutes from February 4, 2009
      Motion to approve the PAC Minutes from February 4, 2009 as presented by Dr. Savoian. Seconded by Dr. Quirk. No further discussion. Motion carried.
  2. Discussion Items

    1. Update to the University Information Technology Advisory Committee
      Dr. Quirk reported that Dave Rawlinson, Chair of the UITAC Committee, approached him about having the AVP for Undergraduate Studies added to this university standing committee. In addition, Mr. Vertrees asked that someone from his capital projects area also be added. It was suggested that this committee membership be reviewed in the next couple of weeks to make sure the appropriate folks are on the committee. It will come back on March 4 for final approval.
    2. Personal Communication Device Policy
      Mr. Vertrees reported on the need for this policy. A group of folks have been working on this policy for several months and the Assistant Attorney General has reviewed the document as well. Cellular phones and cellular data services offer efficiency for university employees having legitimate business needs for this technology. The policy basically outlines the regulations and requirements that employees must adhere to in order to take advantage of this convenience. Mr. Vertrees added that there is a push/pull system to be able to access CWU email from a personal device. There is a yearly cost to the department for the push/pull system. Procedures and an agreement form have also been developed to go along with this policy. Those documents will be distributed to PAC members prior to the next meeting so they can review them and be ready to vote on the policy on March 4.
    3. Update to Part 2-2.41 - Waiver of Tuition and Fees Policy
      Dr. Quirk reported that Agnes Canedo and John Swiney updated this policy due to some changes in state mandates. Dr. Tullos will share this with the Waiver Committee and it will be brought back March 4 for final approval as long as there are no issues.
    4. Update to Part 2-2.45 - Communication and Identity Plan (formerly Graphics Standards and Visual Identity)
      Ms. Miller explained that during review of Part 2 of the Policies manual, it was discovered that this policy had not been updated since 1995. Dr. Street, Ms. Miller, and Dr. Watson worked on revising the policy. Ms. Miller added that this policy has a lot of procedures, so those are being removed and will be located in the procedures manual. Dr. Watson asked that staff in University Relations, the Copy Cat Shop, and the Publicity Center review the policy and committee membership prior to the document coming back to PAC for final approval.
  3. For the Good of the Order

    Jan Bowers, Chair ADCO:
    Dr. Bowers reported that ADCO has been working with Sherer Holter and Staci Sleigh-Layman on administrative searches. A proposal on administrative searches will come forward soon.

    Judy Miller, Board Secretary: 
    Ms. Miller reported that the next Board of Trustees meeting is March 6, 2009 at CWU-Pierce County. Agenda items are due tomorrow and the backup is due on Monday, February 23. A draft of the agenda will be available next week.

    Kim Dawson, Administrative Operations Coordinator:
    Ms. Dawson reported that Dr. Gaudino's presentation at last week's budget forum is now available to view on CWU iTunes. In addition, the PowerPoint presentations from the January 15 and February 13 budget forums are available on the president's web page.

    Roy Savoian, Dean, College of Business:
    Dr. Savoian reported that Roger Fouts has drafted a companion piece to go along with the Graduate Role document. It is titled, "Current Status of Graduate Education at Central Washington University". He is currently soliciting feedback on the document, and it will come back to Academic Affairs Council soon for final approval. John Swiney recently presented to the deans on recruitment and retention. He previewed the Hobson's CSR software and all that it will be able to do for us. It was extremely helpful. Dr. Savoian added that Dr. Swiney will update the deans on progress of the new system every couple of weeks. This will help the colleges identify how to help with the needs of the students and with retention as well. The deans are also looking at scheduling issues for spring and fall.

    Becky Watson, Director, Public Relations and Marketing:
    Dr. Watson reported that she and her staff continue to work with the media on the Flight 3407 story. She thanked Amy Hoover for all of her cooperation during this difficult time. Dr. Watson is also drafting the standards policies. Those will come to PAC soon for review.

    Staci Sleigh-Layman, Chair, EEA Governing Board:
    Ms. Sleigh-Layman reported that she has talked with several folks from the University Centers, and they have been very appreciative of being included in the last budget forum.

    Elaine Ames, Chair, Employee Council:
    Ms. Ames reported that Employee Council met yesterday. Michael Horne presented on the Mentoring Program and Ryan Hopkins presented on Outdoor Pursuits. The council is currently reviewing several procedures.

    Emily Washines, Chair, Diversity Council:
    Ms. Washines reported that a Student Diversity Panel will be held February 25 at 7:00 PM in the SURC Theatre. The event is sponsored by the Diversity Education Center. This year, in lieu of the President's State of Diversity, a Diversity Summit will be held April 6 in the SURC Ballroom. The Diversity Council meets next week and will finalize details for the summit.

    Matt Manweller, Chair, Faculty Senate:
    Dr. Manweller reported that the legislative bill to place a faculty member on the Board of Trustees is moving through the legislature. If this bill does pass, Faculty Senate will have to develop the guidelines for nominating faculty members to the position. The Senate Executive Committee is working on goals and hopes to have them approved by April. Faculty Senate will begin a debate about credit limits soon. The Executive Committee meets later today.

    Brenda Mofford, Budget Planning:
    Ms. Mofford reported that they continue to work on the new position control system. Things are going well.

    Pedro Navarrete, ASCWU BOD President:
    Mr. Navarrete reported that the BOD is in the process of arranging another meeting with the Department of Athletics to discuss athletics fees. The board is also looking into the possibility of adding another person to the ASCWU to help with Ellensburg Community issues. An election coordinator was hired recently. That person will work with Campus Life to oversee the upcoming elections.

    Carmen Rahm, AVP for Information Technology:
    Mr. Rahm reported that at 12:30 PM the quarterly test of the CWU Alert system will occur. He added that the Kittitas County Public Agency Technology Forum (KCPATF) met yesterday to discuss desktop security. The group will meet again in a few weeks to discuss alert systems. He reminded PAC members that this group, which includes various public agencies within the Kittitas Valley, was developed to share information, to network with peers, and to identify common areas which allow us to reduce technology costs and provide the best technology services to our customers.

    Sherer Holter, AVP for Human Resources:
    Ms. Holter reported that she has been working with ADCO on administrative search processes. The CWU Mentoring Program will be rolling out soon. Human Resources staff are very excited about the new position control system. They are in the final stages of setting up for student background checks to be conducted in the Human Resources Office. The communication plan for positive time keeping is finalized. Human Resources staff continue to review legislation daily.

  4. Executive Reports

    Provost/Senior Vice President for Academic Affairs:
    Dr. Quirk had to leave, so Dr. Pellett reported for him. The Faculty Collective Bargaining Agreement is due to be delivered this Friday. Academic Affairs is working with Student Affairs to organize an enrollment summit to discuss the first-year experience.

    Vice President for Business and Financial Affairs:
    Mr. Vertrees thanked Dr. Street for all of her work on federal legislative proposals. We have been successful in that area, in large part, because of her. The Washington State Department of Transportation will be doing a serious amount of work on I-90. CWU will have the opportunity to do some research work for this project. Mr. Vertrees spent Monday and Tuesday in Olympia discussing the capital budget process and Hogue Hall with legislators. Legislators and staff are supportive of Hogue. Federal stimulus packages were discussed some, but those are still up in the air somewhat. Higher Education Day went very well. Ann Anderson and Steve DuPont did a wonderful job arranging meetings for participants.

    Vice President for Student Affairs and Enrollment Management:
    Dr. Tullos reported that two groups have come forward that want to colonize fraternities and sororities here at CWU. She suggested that she would like to have the ASCWU students take the lead on this, but eventually discussions will have to take place at a higher level. Freshmen applications for fall are up. Transfer numbers look good as well. Preregistration for fall quarter started yesterday. Spring orientation is March 12.

    Vice President for University Relations:
    Becky Watson reported for Dr. Hall. She distributed the most recent President's Report. Everyone complimented the publication. The President's Report is currently being distributed by mail with a letter from President Gaudino. Dr. Watson is working with John Swiney on a couple of issues: how to move prospects into actual admits and enrollment management and marketing for spring, summer, and fall. The Public Relations and Marketing Office will handle the communication for the CWU Alert test.

    Chief Planning Officer:
    Dr. Street reported that federal appropriation proposals were submitted to Senators Murray and Cantwell recently. Congressman Doc Hastings has not decided if he is going to accept any appropriations. The reorganization of the CWU Policies Manual is going well. The NWCCU Accreditation document is currently being edited. A letter from Dr. Gaudino will be going out to campus soon telling folks to spend within their current allocations and to save their carry forward.

    Dr. Gaudino attended the Senate Ways and Means Committee meeting on Monday, February 16 and Higher Education Day on Tuesday, February 17. He had a full day of meetings with legislators as well. Dr. Gaudino reported that we will continue to plan for our budget, but in reality, we won't know our target until late March.

  5. Information Items

    1. Items for the University Bulletin, President's Report, Central Connections, and other communications
      No information items.
  6. Old Business

    No old business.

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