President's Advisory Council - December 5, 2007

8:30-10:30 a.m.
Barge 412

Present: Jerilyn McIntyre, Dave Soltz, Rich Corona, Charlotte Tullos, Paul Baker, Libby Street, Marji Morgan, Martha Kurtz, Jeff Snedeker, Staci Sleigh-Layman, Judy Miller, Emily Washines, Liz Bryson, Katie Underwood

Guests: Dave Heath, Sherer Holter, Carmen Rahm

Dr. McIntyre congratulated Dr. Soltz on his new position as president of Bloomsburg University of Pennsylvania. He will start in his new role January 7, 2008. Dr. Soltz thanked the group for their support.

  1. At 8:30 a.m.: Sherer Holter regarding an Overview of CWU's Recruitment Plan/Strategy

    Ms. Holter explained that a team from Human Resources worked with the Office for Equal Opportunity and representatives from various departments and employee groups to develop CWU's recruitment strategy. The objectives during this process were to:

    1. Evaluate and enhance the recruitment process for faculty, exempt, and classified positions.
    2. Evaluate the technical tools (PeopleAdmin), resources, website, recruitment materials, and procedures that support the recruitment process.
    3. Better define the essential functions and competencies desired for vacant positions.
    4. Market the university as an employer of choice and provide for a universal branding of recruitment advertisements.
    5. Provide a coordinated plan for outreach to targeted communities.

    Ms. Holter then reviewed the recruitment phases with the group. She added that at this stage in the process, they would like feedback regarding the recruitment process as soon as possible. Please send comments to Ms. Holter.

  2. Action Items

    1. Approval of PAC Minutes from 11.7.07
      Motion to approve the PAC Minutes from 11.7.07 as presented by Dr. Street. Seconded by Dr. Soltz. No further discussion. Motion carried.
    2. Proposed changes to the Academic Assessment Committee - Dr. Soltz
      Dr. Soltz is bringing this back for a second review. The group offered some feedback. Motion to approve the policy with one modification (clarifying the expertise piece) by Dean Morgan. Seconded by Dr. Tullos. No further discussion. Motion carried.
  3. Discussion Items

    1. Holiday celebrations - Ms. Sleigh-Layman
      Ms. Sleigh-Layman distributed a document from Cornell University with guidelines regarding the safety of holiday decorations for review and discussion. She added that during this time of year, we should all be sensitive to others' beliefs and feelings. The group agreed that we should develop our own guidelines to distribute campus wide each year. Ms. Sleigh-Layman will draft a document for review and discussion that can be used next holiday season.
    2. Update on the External Diversity Council Meeting - Dr. Street
      Dr. Street reported that the recent External Diversity Council meeting went very well. She distributed several items that were discussed during the meeting. Among those items were an article from Diversity & Democracy titled, "Exploring Global Connections: Dismantling the International/Multicultural Divide," information about a two-day workshop January 17-18 at Edmonds Community College regarding "Undoing Institutional Racism," and information about a Cultural Competency Training sponsored by the Washington Education Association.
    3. Department Name Change: Department of Philosophy to Department of Philosophy and Religious Studies - Dr. Soltz
      Dr. Soltz explained that the Academic Affairs Council approved the name change at their meeting on 12/4/07. He added that this is a very common department name. Dean Morgan added that this makes the department more visible. Dr. McIntyre suggested moving the item to action. Motion to approve the name change of Department of Philosophy to Department of Philosophy and Religious Studies as presented by Mr. Corona. Seconded by Dr. Tullos. No further discussion. Motion carried.
  4. For the Good of the Order

    Judy Miller, Board Secretary:

    Ms. Miller distributed definitions of policies and procedure. She added that an ad hoc review committee met to develop these definitions. Motion to approve the definitions as presented by Mr. Corona. Seconded by Dr. Street. No further discussion. Motion carried.

    The Recruitment and Hiring Policy was distributed for initial review and comment. Ms. Holter explained that this policy replaces the old "Scope of Search policy." Basically, this draft separates procedures from policy. The Uniformed Service Shared Leave Pool policy was distributed for initial review and comment as well. Ms. Holter explained that the purpose of this policy is to provide civil service and exempt university employees who are called to service in the uniformed services the ability to maintain a level of compensation and employee benefits consistent with the amount they would have received had they remained in active state services. It also allows employees to voluntarily donate their leave to be used as shared leave by any eligible employee who has been called to service in the uniform services and who meets the requirements of RCW 41.04.665. Both of these items will come back January 2, 2008 for final approval.

    An update to the Capital Budget Committee was also distributed for review. Since this item does not require approval from this group, it was provided as information only.

    Marji Morgan, Dean, College of Art and Humanities:

    Dean Morgan reported that the deans are working on assessment plans. They are creating an assessment network with Dr. Pellett. The reappointment process for faculty in their second year or more is underway. Those files will be submitted to the Provost by Monday. The deans are also working with Wayne Quirk and ADCO on faculty workloads and activity reports. Sabbatical leaves will be announced soon.

    Jeff Snedeker, Chair, Faculty Senate:

    Dr. Snedeker reported that the Senate is optimistic about looking into the various roles that each of the bodies has in light of collective bargaining. The Senate bylaws are in place. In January there will be a catalog summit to discuss issues with the university catalog. Please let Dr. Snedeker know as soon as possible who should attend this summit from the various divisions. There are a couple of academic code proposals that are currently on their first reading. They will come to PAC sometime winter quarter.

    Martha Kurtz, Chair ADCO:

    Dr. Kurtz reported that the chairs had a very productive meeting with the deans on Monday. They discussed workload plan issues and feedback from the chairs has been very positive. The chairs are also working with Phil Backlund on the NWCCU accreditation process. Although there are minor problems with the technology, things are progressing well. Most chairs report that the first two standards will be done by the end of the month.

    Katie Underwood, ASCWU BOD:

    Ms. Underwood reported that the BOD is having a wrap up session tonight, and the first week of winter quarter, they will have a retreat. One of their main goals this year is to get election numbers up, so they will strategize on how to accomplish this. A childcare committee is being created at the request of the S&A Fee Committee. This group will focus on where the money will come from and who should benefit from it. Katrina Whitney and Janie Charlton will also be involved in this project.

    Staci Sleigh-Layman, Chair, Exempt Employee Association:

    Ms. Sleigh-Layman reported that the Exempt Employee Association will meet again January 7, 2008. She added that the sub committees are doing great work.

    Emily Washines, Chair, Diversity Council:

    Ms. Washines reported that the Diversity Council met November 9. Commission reports were given and the Spanish web pages were discussed in detail. She added that some of the challenges that they are working through include the differences in conversational and written Spanish. Work will continue on this and she will report back soon. The council also discussed developing a quarterly newsletter.

    Liz Bryson, Public Relations and Marketing:

    Ms. Bryson reported for Dr. Watson. Public Relations and Marketing is currently working on the College of Arts and Humanities: Crossroads and Connections piece. Ms. Bryson added that the New York Times magazine will run a story on outstanding figures of 2007 that passed away. Washoe will be featured in this story.

    Carmen Rahm, AVP for Information Technology Services:

    Mr. Rahm distributed an informational sheet listing the planned outages and service disruptions that are coming up. This information can also be found on the CWU Intranet page. On December 18 Mr. Rahm will participate in the first Kittitas County Public Agency Technology Forum. The group will be discussing collaboration and partnerships, as well as, having an information sharing session.

    Sherer Holter, AVP for Human Resources:

    Ms. Holter reminded the group that as part of CWU's Combined Fund Drive, Human Resources is selling cookbooks for $10. The money raised will be donated to CFD to benefit the Northwest Chapter of the Crohn's and Colitis Foundation of America.

    Dave Heath, Chair Employee Council:

    Mr. Heath reported that Tony Wippel was recently presented with the Employee of the Month award. Mr. Wippel donated his $125 check to KXLE's penny drive. Fire alarm testing will occur the week of December 17. Email notices will go out to the university community prior to the testing.

  5. Executive Reports

    Provost/Senior Vice President for Academic Affairs

    Dr. Soltz reported that Monday's Faculty Development Day was very successful. The day focused on assessment. That same afternoon, the deans and ADCO group met with Wayne Quirk to discuss workload issues. Academic Affairs Council reviewed and ranked capital projects at their meeting yesterday. Fifteen Sabbatical Leave Requests were approved. Those will be announced soon. The summer session budget will move forward to the Board of Trustees this week. Candidates for the Interim Dean of the College of the Sciences are currently being interviewed. Dr. Soltz will have a recommendation from the search committee by Friday. A decision regarding the AVP for Faculty Relations will be announced later this week. Dr. Soltz will spend his last month reviewing all retention files.

    Vice President for Business & Financial Affairs

    Mr. Corona reported that bids for the high-rise demolition have come in and are good. The method will be deconstruction as opposed to implosion. The vice presidents are working to prioritize the capital project proposals. Mr. Corona will be meeting with officials at the City of Ellensburg today to discuss the possibility of adding sidewalks along Helena and Airport Road. Business and Financial Affairs staff are working on accreditation preparations. Each department in the division is responsible for putting together an assessment tool.

    Vice President for Student Affairs & Enrollment Management

    Dr. Tullos distributed a sketch of the new residence hall for review and discussion. Freshmen orientation for winter quarter is tomorrow. As of today, we are up 14 transfers for winter quarter from this time last year. We are up 385 applications for fall 2008 from this time last year. Admissions and Academic Advising staff have been contacting continuing students who have not registered for winter quarter yet. Open registration for winter quarter opens this Friday at 7:00 a.m.

    Vice President for University Relations

    Dr. Baker reminded the group about the Wines of Central program offered through the Alumni office. CWU has partnered with Gamache Winery to offer a package of one red and one white wine with CWU's logo located on the label for $39. Please see Alumni's website for more information.

    Chief Planning Officer

    Dr. Street reported that Leslie Webb is doing a great job on the assessment piece of the NWCCU accreditation process.


    Dr. McIntyre reported that the Provost's position announcement was posted yesterday. She also reminded the group that the annual holiday reception is tomorrow (December 6) from 4:00-6:00 p.m. at Sue Lombard.

  6. Information Items

    1. Items for the University Bulletin, President’s Report, Central Connections, and other communications
      No information items.
  7. Old Business

    No old business.

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