President's Advisory Council - August 8, 2007

8:30-10:30 a.m.
Barge 412

Present: Jerilyn McIntyre, Dave Soltz, Rich Corona, Charlotte Tullos, Paul Baker, Libby Street, Matt Manweller, Mark Lundgren, Judy Miller, Becky Watson, Dave Heath

Guests: Carmen Rahm, Nancy Howard, Staci Sleigh-Layman

  1. Action Items

    1. Approval of PAC Minutes from 7.18.07
      Motion to approve the PAC minutes from 7.18.07 as presented by Mr. Corona. Seconded by Dr. Soltz. No further discussion. Motion carried.
  2. For the Good of the Order

    Judy Miller, Board Secretary:

    Ms. Miller distributed the following policy changes for initial review:

    1. Part 2-2.3 Alcoholism and Drug Dependency (move policy to Procedures Manual)
    2. Part 2-2.5.3 Chain of Command (several updates)
    3. Part 2-2.7 Code of Ethics (several policies were incorporated into this policy)
    4. Part 2-2.10 Copyrights and Royalties (delete, superseded by 2-2.64, Intellectual Property)
    5. Part 2-2.12 Distinguished Service Recognition (revised wording of who is eligible and provided consistent language under surviving spouse rights)
    6. Part 2-2.13 Drug and Alcohol (Appendices C and D were moved to the Procedures Manual)
    7. Part 2-2.15 Educational Benefits (realigned Veterans terminology to be consistent with RCW, added a section on approval process, and separated policy from procedures)
    8. Part 2-2.23 Military Leaves for University Employees (separated policy from procedures)
    9. Part 2-2.26 Occupational Safety (updated the WAC reference)
    10. Part 2-2.29 Public Records: Access and Retention (updated the WAC reference, updated retention to include electronic date, and moved disposition section to Procedures Manual)
    11. Part 2-2.32 Sick Leave Reporting (delete, redundant policy)
    12. Part 2-2.34 Surviving Spouse Privileges (added a reference to 2-2.12)
    13. Part 2-2.40 Vendors Shows on Information Technology (delete, out of date policy)
    14. Part 2-2.48 Faculty and Exempt Staff Retention (this policy was tabled for more revisions)
    15. Part 2-2.54 Workplace Violence (separated policy from procedures)

    The group reviewed and discussed each policy. With the exception of Part 2-2.48 Faculty and Exempt Staff Retention, which has been tabled, the rest of these policies will come back to PAC on September 5 for final approval. The proposed changes to Part 2-2.2.1 Nondiscrimination Policies Pertaining to Employees were reviewed for the first time at the July 18, PAC meeting. Ms. Howard explained that since that meeting, staff in Human Resources reviewed the document and suggested additional edits. She incorporated those changes into the draft. The group reviewed and discussed the document. Motion to approve this policy as amended by Dr. Street. Seconded by Dr. Baker. No further discussion. Motion carried.

    Kim Dawson, Administrative Operations Coordinator:

    No report.

    Dave Heath, Chair, Employee Council:

    Mr. Heath gave a brief report on the Employee of the Month awards. They have been going very well.

    Becky Watson, Director, Public Relations & Marketing:

    Dr. Watson gave a quick presentation on a proposed revision to CWU´s home page. She stated that she, Carmen Rahm, and Jesse Days have been working on this project for some time. The new page makes us more ADA compliant. She added that they have been trying to make the home page more cohesive. PAC members offered some suggestions. Dr. Watson encouraged folks to review the page and send feedback to her as soon as possible. Mr. Rahm added that the new page will also have an email subscription notification button. This will allow parents or family members of students to sign up to be on CWU's emergency notification email list.

    Mark Lundgren, Director, Institutional Research:

    Mr. Lundgren reported that he participated in the enrollment management summit yesterday. An interesting fact that was discussed at this meeting was that many students come to CWU without ever being prospected. They come because they perused our web page, so it´s very important that our web page is student-focused. Mr. Lundgren also explained that the baccalaureate universities have been instructed by the Higher Education Coordinating Board (HECB) to develop more ambitious accountability measures. A survey summit is currently being arranged. This meeting will involve all departments that are currently surveying our students. The goal is to coordinate surveys, so that departments aren't bombarding CWU students at the same time.

    Matt Manweller, Chair Elect, Faculty Senate:

    Dr. Manweller reported that Melody Madlem had to resign as senate chair due to commitments within her department. The executive committee hopes to have a replacement soon.

    Carmen Rahm, AVP for Information Technology Services:

    Mr. Rahm reported that the HR/SAEM upgrade is on schedule and under budget. He added that this has been a fantastic collaboration between Information Technology Services, Student Affairs and Enrollment Management, and Human Resources. ITS is rolling out installation of Office 2007. The data warehouse is scheduled to begin November of this year.

    Nancy Howard, Director, Office for Equal Opportunity:

    Ms. Howard reported that she is retiring as of October 1, 2007. She thanked Dr. Street for the kind announcement that she distributed via email recently. Transition plans for the office are underway until a search is conducted.

    Staci Sleigh-Layman, Chair, Exempt Employee Association:

    Ms. Sleigh-Layman reported that the Exempt Employee Association (EEA) has been working all summer on structure. The group has also been reviewing the recruitment and retention process. EEA's first fall quarter meeting is Monday, October 1.

  3. Executive Reports

    Provost/Senior Vice President for Academic Affairs:

    Dr. Soltz reported that Academic Affairs is preparing for faculty collective bargaining. The teams meet three days this week and two days next week. They hope to have an agreement soon. Academic Affairs recently had a half-day retreat. They discussed their strategic action plan and goals for the coming year. Fall Faculty Day plans are underway. The enrollment management summit was yesterday. It went very well. The group spent much of their time discussing accountability measures. Another enrollment summit is planned for September.

    Vice President for Business & Financial Affairs:

    Mr. Corona reported that Business and Financial Affairs had a half-day retreat as well. The BFA group reviewed performance goals and what they hope to accomplish this next year. They also discussed recruitment plans, employee compensations plans, and the Dean Hall renovation. The Moody bond-rating visit has been scheduled for October 23-24, 2007. Mr. Corona added that a new chart of accounts will be developed this coming year.

    Vice President for Student Affairs & Enrollment Management:

    Dr. Tullos reported that freshmen numbers are up, but transfer numbers are down slightly. The housing numbers look great. Student Affairs and Enrollment Management staff continue to work on integrated planning.

    Vice President for University Relations:

    Dr. Baker reported that as of the end of last month, 524 CWU license plates have been sold. These sales have raised $14,672 for scholarships. The Columbia Cup alumni event was very successful. The Big Bone BBQ alumni event is this Saturday, August 11.

    Chief Planning Officer:

    Dr. Street reminded the group to keep minutes of their planning sessions. This will be important for NWCCU regional accreditation. Climate commitment proposals will be coming forward soon. The History Book is coming along. The last chapters are currently being finalized. Jennifer Collier-Jennings is doing a great job as editor for this project. The 2007-08 Performing Arts & Presidential Speaker Series brochures were distributed.


    Dr. McIntyre reported that the Board of Trustees had their annual retreat last week. They discussed goals for the coming year. A consultant was also in attendance to do the 10-year BOT evaluation. CWU is chairing the Council of Presidents (COP) this year. The presidents meet on campus tomorrow.

  4. Information Items

    1. Items for the University Bulletin, President´s Report, Central Connections, and other communications
      Economic Impact Study - possible Daily Record 4-page insert
  5. Old Business

    No old business.

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