President's Advisory Council - August 6, 2008

President's Advisory Council - August 6, 2008

8:30-10:30 a.m.
Barge 412

Dr. McIntyre is out of town this week. Dr. Quirk is presiding at the meeting today.

Present: Wayne Quirk, Rich Corona, Ellen Hall, Libby Street, Keith Champagne, Jan Bowers, Judy Miller, Mathew Manweller, Emily Washines, Shelly Johnson, Pedro Navarrete, Becky Watson

Guests: Sherer Holter, Staci Sleigh-Layman

  1. Action Items

    1. Approval of PAC Minutes from July 2, 2008
      Motion to approve the PAC Minutes from July 2, 2008 as presented by Mr. Corona. Seconded by Dr. Hall. No further discussion. Motion carried.
  2. Discussion Items

    1. Restructuring of CEPS - Dr. Quirk
      Dr. Quirk explained that during the previous academic year, faculty from CEPS participated in departmental and college-wide conversations concerning the advantages and disadvantages of restructuring the college. The advantages significantly outweighed the disadvantages. The faculty noted that establishing an independent College of Education demonstrates the significant role of CWU in teacher preparation, and at the same time provides an equal voice for the departments in Professional Studies. Last week, 50 faculty from CEPS attended a two-day college-wide retreat facilitated by two external consultants. The group established a mission, vision, goals and objectives, and developed a timeline for the restructuring. Included in the timeline are official university processes which require approval of President's Advisory Council and the Board of Trustees. During recent conversations, it was clear that an internal leader to coordinate and lead the establishment of a new college was very important. The chairs from Professional Studies established a committee to identify leadership. They accepted nominations, interviewed candidates, the finalists participated in an open forum, and feedback was collected online. Ethan Bergman has agreed to lead the effort to restructure. Discussions regarding the name of the new college will continue through the summer. Dr. Quirk reported that the plan is that this item will be on the next PAC agenda (September 3) for approval. It will then go to the Board of Trustees on October 3, 2008 for discussion and for approval on December 5, 2008.
    2. Internal Administrative Fee - Dr. Quirk
      Mr. Corona gave some background on the history of the internal administrative fee. He said this basically goes back to early century budget issues. This was a way to recover some costs. The fee is an internal fee of 3% that is assessed to gross revenue from selected units and/or fees within the university. There are exceptions to the policy. This item will come back September 3, 2008 for final approval.
    3. Department name change: Disability Support Services to Center for Disability Services - Keith Champagne
      Mr. Champagne reported that he is requesting this department name change to more accurately reflect the broad, comprehensive range of services and programs offered by CWU's Disability Support Services. He added that CWU's reputation for progressive approaches to disability services and on-going development and implementation of "best practices" in serving individuals with disabilities is recognized at the state, regional, national, and even international level. Colleagues needing consultation and professional organizations needing experienced presenters on disability issues regularly seek the expertise of CWU's DSS staff. Dr. Morgan added that this name change would be good for grant funding as well. This item will come back September 3, 2008 for final approval.
    4. Recycling committee - Dr. Street
      Dr. Street reported that an ad hoc recycling committee has been meeting since fall quarter. They have drafted a commitment and are asking to become a university standing committee. The committee suggests that they report to Bill Vertrees and provide an annual report to Dr. McIntyre. Mr. Corona added that a central focal point for CWU's sustainability programs should all report to the same person. The committee membership was reviewed and discussed. It was suggested that a representative from Student Affairs and Enrollment Management be added to the membership. Dr. Street will follow up with SAEM on a suggested representative. This item will come back September 3, 2008 for final approval.
    5. University Assessment Plan - Dr. Street
      Dr. Street explained that Dr. McIntyre has asked an ad hoc group to look at university assessment and develop a plan. CWU establishes and tracks progress on a number of university-wide assessment measures. These are in addition to measures that each division of the university has established to track its own progress towards strategic goals and management objectives. It is very important that we track this information to see how we are doing. Dr. Street asked PAC members to review the proposed University Assessment Plan and share it with folks in their divisions or departments. Please send feedback to Dr. Street.
    6. University Policies Manual Revisions - Dr. Street & Ms. Miller
      Dr. Street reported that the University Travel Policies (Part 2-2.78) continue to generate much discussion. Mr. Navarrete reported that the students are happy with the way the policies are written. Faculty would prefer that these policies not be applied to internships, so Academic Affairs will need to follow up on this concern before the policies can be approved. Dr. Street reminded folks that only items 1, 2, 3, and 4 need to be approved by PAC. The remainder of the document is procedural. This item will come back September 3, 2008 for final approval.

    Ms. Miller distributed the flexwork and telework policies. She explained that the policies have been reviewed by PAC before, but just had not come back for final approval. Mr. Corona made a motion to move both policies to action. Dr. Hall seconded. Motion to approve the flexwork policy (Part 2-2.79) and the telework policy (Part 2-2.80) as presented by Mr. Corona. Seconded by Dr. Hall. No further discussion. Motion carried.

  3. For the Good of the Order

    Pedro Navarrete, ASCWU BOD President:

    Mr. Navarrete reported that the BOD continues their conversations with the Ellensburg Downtown Association regarding community support. Applications for the Student Academic Senate are coming in. The office has been very busy even though it is summer. All the BOD members are very excited for fall quarter and are gearing up for the new academic year. Eight students are currently attending the USSA conference in Madison, Wisconsin. They will be voting on the national agenda.

    Marji Morgan, Dean, College of Arts and Humanities:

    Dr. Morgan reported that all of the deans have been enjoying some vacation this summer. They are gearing up for Fall Faculty Day, which will focus on scholarship. The deans have received the annual budget so are working on that, as well as contracts.

    Judy Miller, Board Secretary:

    Ms. Miller reported that the Board of Trustees recently had their summer retreat. Sid Morrison was selected the board chair and Keith Thompson was selected the board vice chair. David Valdez is longer able to serve on the Presidential Search Committee, so Judy Yu will be his replacement. Dan Sweeny is the newest student trustee.

    Emily Washines, Chair, Diversity Council:

    Ms. Washines reported that the 5th Annual Northwest Native Youth Leadership Summit will be held here on campus next week. Native American high school students from across the state are spending five days at Central Washington University, learning about the Chinook language, treaties, and climate change. The university community is invited to the student presentations that they will give on Friday, August 15.

    Shelly Johnson, Director, Budget Planning:

    Ms. Johnson distributed budgets to the vice presidents. She would like to have feedback some time next week.

    Mathew Manweller, Chair, Faculty Senate:

    Dr. Manwller reported that the Faculty Senate wants to publish student grades, cumulative GPA, and department GPA and ranking on CAPS reports. This is important information to have available. They plan to move forward with this. The goal is to create a more accurate grade report for students.

    Jan Bowers, Chair, ADCO: 

    Dr. Bowers reported that ADCO has not met this summer. The draft agenda for the department chairs' forum was distributed for review and discussion. The chairs' forum will be held on September 9, 2009. It will be a great workshop that will be very active and hands on. If anyone would like to be added to the agenda, please contact Dr. Bowers as soon as possible.

    Becky Watson, Director, Public Relations and Marketing:

    Dr. Watson distributed samples of the new campus signage. An updated schematic of the new park was shared with the group as well. The fall 2009 admissions application packets are going to print today. It is a very new design.

  4. Executive Reports

    Provost/Senior Vice President for Academic Affairs:

    Dr. Quirk reported that Academic Affairs is gearing up for Fall Faculty Day on September 22. The theme is "scholarship." He is very excited about the agenda. New Faculty Orientation is September 18. We will have 80 new faculty on campus this year.

    Vice President for Business and Financial Affairs:

    Mr. Corona reported that all is well this summer. The construction is going well. Nicholson Pavilion is almost finished. The new score boards have been installed at the football stadium. Yearend close went well. Facilities is looking at adjusting the heat down two degrees in the winter to save money.

    Vice President for Student Affairs and Enrollment Management:

    Mr. Champagne reported for Dr. Tullos. He distributed the latest enrollment numbers for review and discussion. SAEM staff continue to follow up on a group of students who have been admitted but have not enrolled or paid their deposits. These students are being contacted personally.

    Vice President for University Relations:

    Dr. Hall reported that the latest edition of the foundation newsletter, Rapport, is out. Alumni Relations hosted a wine tour in the Yakima Valley on August 2. The group was able to sample the new Wildcat Reserve at Gamache Vintners. The Alumni Board Retreat is this weekend at Ocean Shores. There are two audits currently being conducted in the foundation.

    Chief Planning Officer:

    Dr. Street reported that she has been working with Bill Vertrees on the federal transportation bill. It states that we can apply for federal funding for crosswalks and a new transit system. We continue to work with our federal legislative consultants on bio waste issues. The Federal Higher Education Act recently passed. Rural universities might get some money back. The emergency planning committee has been meeting and will be proposing some new procedures soon.

  5. Information Items

    1. Items for the University Bulletin, President's Report, Central Connections, and other communications
      1. The Mammoth Dig
      2. Northwest Native Youth Leadership Summit
  6. Old Business

    No old business.

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