President's Advisory Council - April 15, 2009

8:30-10:30 a.m.
Barge 412

Present: Jim Gaudino, Wayne Quirk, Bill Vertrees, Charlotte Tullos, Ellen Hall, Libby Street, Roy Savoian, Pedro Navarrete, Shelly Johnson, Emily Washines, Becky Watson, Judy Miller

Guests: Sherer Holter, Cindy Hunt, Staci Sleigh-Layman, Carmen Rahm, Steve Rittereiser, Tim Stowe, Bob Tosch, Angela Wedekind

  1. Action Items

    1. Approval of PAC Minutes from April 1, 2009
      Minutes stand approved with one minor edit to Ms. Washines report.
    2. Approval of adding Carpool Permits language to the WAC - Tim Stowe & Steve Rittereiser
      Mr. Rittereiser distributed a proposal on WAC Code language that addresses carpool permits. He added that this proposal is coming forward from the Parking Advisory Committee. PAC members offered feedback and comments. Mr. Rittereiser will take the recommendations back to the Parking Advisory Committee. However, it was decided that moving forward with the process was a good idea. Motion to approve creating a general WAC Policy addressing carpool permits by Dr. Savoian. Seconded by Mr. Vertrees. No further discussion. Motion carried.
    3. Approval of changes to Part 2-2.20 Gifts, Devises, Bequests and Trusts Policy - Judy Miller
      Ms. Miller explained that this policy has been to PAC several times for review and discussion. She, Jen Gray, Bruce Porter, and Libby Street have worked on this policy and it has been reviewed and endorsed by Alan Smith as well. Language is now current and procedures have been separated from policy. Motion to approve the Gifts, Devises, Bequests, and Trusts Policy by Dr. Tullos. Seconded by Dr. Street. No further discussion. Motion carried.
  2. Discussion Items

    1. Parking Fee Increases - Tim Stowe and Steve Rittereiser
      Mr. Rittereiser distributed proposed parking fee increases for 2009-10 and 2010-11. He added that the Parking Advisory Committee has been discussing parking rate increases since spring 2008. A Parking Advisory subcommittee was formed to review the rate increase information to present to the Parking Advisory Committee. The subcommittee presented several proposals and the Advisory Committee supported the recommendation of a 3% permit increase in 2009-10 and a 4% increase in 2010-11. Tim Stowe will present the proposal to Human Resources who will work with the bargaining unions in incorporating the new rates. These rate increases have been shared with Employee Council, Faculty Senate, and the Exempt Employee Association as well. The fee increases will go to the Board of Trustees in June for final approval. Dr. Gaudino added that it would be very beneficial to include a comparison of parking fees at other universities in the information that is forwarded to the board. Between now and the June board meeting, the committee will be collecting feedback and refining the plan as necessary.
    2. Updates to the Part 2-2.36 University Speakers Policy - Judy Miller
      Ms. Miller explained that as part of the President's Office overhaul of the CWU Policies Manual, it was discovered that this policy had not been reviewed in several years and needed the sexist language fixed. Dr. Manweller asked to see the university's Event Civility Policy (Part 2-2.77) that is noted in this policy prior to final approval. Ms. Miller will send the document to the entire PAC group prior to the next meeting.
    3. Updates to Part 5-9.4.14 Grading Policies and Regulations - Dr. Quirk
      Dr. Quirk reported that this policy has gone through Faculty Senate, Provost's Council, and Academic Affairs council. A few issues were raised and Dr. Manweller and Dr. Quirk will address those jointly. It was decided that since this is an academic policy, final approval can be made by the Academic Affairs Council. This policy does not need to come back to PAC for final approval.
  3. Executive Reports

    Provost/Senior Vice President for Academic Affairs:
    Dr. Quirk reported that the deans have submitted tenure and promotion files to him, so he will be reviewing those for the next couple of weeks. ICAO, which is the COP Provost's group, meets next week and will discuss the systems design plan. The group will have a lot of work to do over the summer and must have a final report ready by December 2009. Faculty negotiations are underway.

    Vice President for Business and Financial Affairs:
    Mr. Vertrees reported that the exit interview with the State Auditors was held yesterday. CWU received no findings. It was a clean report. Dr. Gaudino commended and thanked Bill Vertrees, Ed Day, Shelly Johnson, and other finance folks for responding to all of the budget requests that have come forward on a daily basis.

    Vice President for Student Affairs and Enrollment Management:
    Dr. Tullos reported that the Open House for Admitted Students is this Saturday, and there are several events planned for the weekend, including a river float. Approximately 900 people will be here for the Open House. Career Quest is tomorrow in the SURC. Approximately 65 companies will have representatives available to talk with students. The housing program is up 146 students this quarter. Bill Cosby tickets went on sale recently and are going fast. Leadership training is being conducted at the centers this week.

    Vice President for University Relations:
    Dr. Hall reported that the Alumni Board meets this Saturday on campus. The Building Bridges Scholarship Reception is Sunday afternoon at 1:00 PM. The search for the new VP for University Relations will begin soon. Donations are coming in slowly, but we have passed a million dollars.

    Chief Planning Officer:
    Dr. Street reported that she has been working with others on the budget. She is also working on CWU's federal proposals. The RFP's for federal stimulus money are out.

    Dr. Gaudino reported that there is a reception for graduating senior athletes tonight at 6:30 PM at the president's reception center. Governor Gregoire and the Washington State Senate will recognize CWU's ROTC detachment this Friday, April 17, in Olympia. Dr. Gaudino explained that he applied to OFM for a waiver to go forward with the search for the VP for University Relations. The request has been approved, so the search will be underway soon. We still don't have any answers regarding the budget. Dr. Gaudino and the other COP Presidents held a budget summit with their board chairs, Ann Daley, and Terry Teale on Monday, April 13. Ann Daley gave a history of funding for Washington State. It was a very interesting meeting. Dr. Gaudino thanked Carmen Rahm, David Kaufman, and all of their staff for arranging the technology at the last two budget forums. They have been very successful and many more employees have been able to participate due to all of the available options.

  4. For the Good of the Order

    Jan Bowers, Chair, ADCO:
    Dr. Bowers reported that an ad hoc ADCO committee has been working with Sherer Holter, Kirk Eslinger, Staci Sleigh-Layman, and Marji Morgan on administrative search processes. A draft document of the committee's recommendations will be submitted to Dr. Quirk and Dr. Gaudino soon. Discussions regarding ownership of on line curriculum continues. Dr. Quirk and Dr. Manweller have convened a group to discuss these issues. The Family Resource Center is in line for a US Department of Education grant.

    Pedro Navarrete, ASCWU BOD President:
    Mr. Navarrete reported that several of the BOD members attended the Ellensburg City Council special meeting on Monday to discuss late night issues in the downtown area. The BOD submitted a proposal to the City regarding these issues. They have suggested some preventive measures. He will report back on the progress soon. The BOD is still working on details of the liaison position at the University Centers. The final discussion regarding Greek systems will take place at the ASCWU BOD Public Meeting on April 22, 2009 at 1:30 PM in the SURC.

    Kim Dawson, Administrative Operations Coordinator:
    No report.

    Roy Savoian, Dean, College of Business:
    Dr. Savoian reported that the deans have completed tenure and promotion files and forwarded them to the Provost for review. Faculty negotiations are underway. Mithun Consulting has submitted a proposal for the Academic Programming Study.

    Becky Watson, Director, Public Relations and Marketing:
    Dr. Watson reported that there will be an emergency whistle test on campus on Friday, April 24. Public Relations and Marketing will notify the campus of the test well in advance. The CWU Catalog goes to press on May 15. Public Relations and Marketing is gearing up for the "end of year" stories. This is their very busy time of the year, so if you have stories, please submit them as soon as possible.

    Judy Miller, Board Secretary:
    Ms. Miller reported that she is working on the agenda for the May 1 Board of Trustees meeting. She should have a draft agenda available later today.

    Emily Washines, Chair, Diversity Council:
    Ms. Washines reported that the Diversity Summit was held on April 8 and was very successful. She is working with the Office for Equal Opportunity to compile the information and prepare for the cultural audit that takes place in October.

    Shelly Johnson, Director, Budget Planning:
    Ms. Johnson reported that the position management system is close to having the Human Resources section completed. The Budget Office continues to respond to requests from OFM on a daily basis. The March 2009 detailed budget reports will be available on the Budget Office website soon.

    Carmen Rahm, AVP for Information Technology:
    Mr. Rahm reported that a major upgrade to our financial management system will take place soon. Notices will be distributed campus wide soon. The Kittitas County Public Agency Technology Forum meets on campus next Monday, April 20, from 1:00-3:00 for another information sharing session.

    Sherer Holter, AVP for Human Resources:
    Ms. Holter reported that the President's Annual Address to Civil Service Staff went well. Human Resources continues to work with folks in Academic Affairs regarding non tenure track processes. The Annual Employee Appreciation Awards were held on April 7 and 103 employees were honored at the event. There are some federal changes to COBRA, so HR staff are making sure employees are aware of those changes.

    Cindy Hunt, Vice Chair, Employee Council:
    Ms. Hunt reported that Elaine Ames has been selected as the 2009 Classified Staff Employee of the Year. Ms. Hunt thanked Dr. Gaudino for presenting at the recent Address to Classified Staff. It went well and the open communication is appreciated.

    Staci Sleigh-Layman, Chair, Exempt Employee Association Governing Board:
    Ms. Sleigh-Layman thanked Dr. Gaudino for attending the EEA meeting last week. The group meets again in May. Ms. Sleigh-Layman and Cabinet members and completed the annual review of CWU's Affirmative Action Plan. It will be submitted this week. The plan will also be available on line soon.

    Angela Wedekind, President, Public School Employees:
    Ms. Wedekind also thanked Dr. Gaudino for the open conversations regarding budget. PSE held a chapter meeting yesterday and it went well.

    Bob Tosch, Director of Plan Operations and Maintenance:
    No report.

  5. Information Items

    1. Items for the University Bulletin, President's Report, Central Connections, and other communications
      No information items reported.
  6. Old Business

    No old business.

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