Resources and Reports

CWUR 1-60-040 Naming Approval

  1. Approval to proceed for working names.
    1. Working names are assigned at the discretion of the vice president for operations
    2. The working name of a facility shall serve until a permanent name is proposed and approved.
  2. Approval to proceed for administrative names or major facilities.
    1. An administrative name may be proposed by a CWU employee with the submittal of a dossier through the administrative structure of a division, to the vice president.
    2. The dossier shall contain the following elements
      1. A precise description of the facility to be named.
      2. The exact name to be adopted.
      3. The basis or reason for the naming, including why the proposed name is appropriate to the facility.
      4. A description of the due diligence that has been performed in soliciting input on the naming proposal.
    3.  The dossier may be recommended by the appropriate vice president to the president's executive leadership team for recommendation to the president, upon whose approval the facility may be named.
  3.  Approval to proceed for commemorative names.
    1. For the commemorative naming of major facilities, all initial approaches to, or serious discussions with, a benefactor or representative of an individual to be memorialized must have the prior approval of the vice president of university advancement, the vice president associated with the facility, and the president.
    2. The purpose of preliminary approval is to ensure that the contemplated naming is likely to be consistent with university goals and priorities, with university and campus development plans, and with the terms of this policy. The approval to proceed permits the approach or discussions to begin and a proposal and dossier to be prepared; approval to proceed does not assure approval of the completed proposal and dossier.
    3. Requests for the president's approval to proceed shall be routed through the vice president for operations (for facilities). The request should contain sufficient information to reflect the approvals in paragraph (3A) and address the purposes of paragraph (3B).
  4.  Approval for benefactor and commemorative names, which require presidential or trustee approval.
    1. Proposals for benefactor naming will only be accepted from the vice president of university advancement.
    2. A complete proposal includes a dossier that addresses and verifies all of the applicable criteria in this policy, including:
      1. A precise description of the facility to be named.
      2. The exact name to be adopted.
      3. The basis or reason for the naming; for commemorative names, why the proposed name is appropriate to the facility.
      4. A description of the due diligence that has been performed on an individual for whom the facility is to be named.
      5. The proposed duration of the name on the facility.
      6. Whether the individual is currently a public official.
      7. Benefactor names:
        1. Require analysis and approval by the CWU Foundation. The foundation's analysis to include:
        2. Consideration of the net present value of the gift.
        3. Other contributions and activities of the donor.
        4. Consistency with announced gift opportunity amounts.
        5. Consistency with other CWU gift amount policies.
        6. Other naming opportunities.
        7. Approvals by the relevant department, school, and campus leadership (as appropriate).
        8. If the naming is for someone other than a donor, formal permission of that person or his or her authorized representative.
  5.  After receiving the recommendation, the president's executive leadership team may seek additional information, disapprove the recommendation, or approve the recommendation and, when appropriate, forward the recommendation to the board of trustees. The board will consider proposals according to its normal operating procedures.
  6. The vice president for operations should be notified of naming approvals that are covered by this policy but do not require action by the committee, president, or trustees.

[08/03/2011; BOT 03/15/02, Motion 02-18, BOT 06/13/03, Motion 03-38, BOT 10/10/03, PAC 09/05/07; Responsibility: BFA; Authority: Cabinet/UPAC; Reviewed/Endorsed by: Cabinet/UPAC; Review/Effective Date: 11/07/2012; 06/14/17; Approved by: James L. Gaudino, President]

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