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Central Washington University

Navigating Med+Proctor


Required vaccines

  • Meningococcal quadrivalent (Men A/C/W/Y) (1 dose within 5 years)
  • MMR (2 doses)
  • COVID-19 (2 of Pfizer or Moderna; 1 of Johnson and Johnson)

Steps for showing immunization status or uploading exemption request:

  1. Make sure you have electronic copies of your record(s) that you wish to upload.
    • They can be scanned into your computer
    • You can take a picture of them and then save that picture on your computer
    • You can download the document from another online site (for example, the Washington State Immunization Record)
    • Med+Proctor prefers jpeg images, but can use others.
  2. Create a Med+Proctor account – THIS MUST BE DONE ON A COMPUTER, NOT A PHONE
    • Visit
    • Register for a new account button
    • Enter student’s CWU email address and press continue
    • Complete Profile information page and click “Continue”
      • Student ID number can be found on the landing page of MyCWU portal
        1. – login with CWU email
        2. On left side of screen is a “My Profile box” it has your CWU ID number

3. Enter Emergency Contact information on the next page and then click “Continue"

4. Review and accept the Med+Proctor Agreement in the pop-up window

  • Type your full name in the box and click “Agree”

5. Click “Continue”

6. Unless you want to store your documentation for other uses BESIDES CWU, click on the gray box toward the bottom of the screen that says “No, thank you. I do not want access to my documents later.”

  • There is NO NEED to pay the $10 fee

7. IF you need a BLANK copy of a form, you can download them on the next page. This is NOT REQUIRED unless you need a blank copy of a form.

  • If you already have an official vaccine record (signed by a healthcare provider or verified by the state) or Central’s Vaccination Exemption Request form, you don’t need to download either of these documents.  
  • If you need a document for your healthcare provider to fill out or you need a new exemption form, you can download it, fill it out, and then go to the next step.

8. If you are ready to upload a document

  • Click “Document Type”
    • Select “Immunization Certificate” for uploading certified immunization record
    • Select “Supporting Documentation” for uploading an exemption request (see picture on next page)

9. Click on “Choose Files” to be able to select the file(s) you want to upload for that category. 

  • You can choose more than 1 file at a time – just be sure they are all related to the document type your chose
  • Click “Continue” to upload your document

10. You will know that your document has uploaded because the “documents” bar has changed from gray (like above) to green (like below).

  • If you need to submit an additional document, click on the “Click here to submit another document”.  

11. Once you have uploaded all the documents you need to and you are at the page pictured above, that’s all you need to do.

  • Once Med+Proctor has reviewed your documentation, you will receive an email at your CWU email account
    • If you are vaccinated and submitted that documentation, your email will let you know that the documentation has been accepted
    • If you are submitting an exemption, the email could be
      • Your exemption has been approved
      • The university requires more information and to look for additional information regarding next steps


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