University travel policy (CWUP 2-10-150) mandates all Central Washington University employees traveling internationally on university business purchase supplemental international health and emergency services insurance, and Office of International Studies and Programs (OISP) is tasked with managing enrollment and billing. CWU has secured a group plan through Cultural Insurance Services International (CISI); plan information may be found here: Explanation of Benefits.

Enrollment and Billing

When completing a Travel Authorization, employees should budget $1.56 (subject to change annually) per day of travel for insurance coverage.

To enroll, employees should contact Office of International Studies and Programs with the following information:

• Full Name
• Gender
• Date of Birth
• Departure and Return Dates
• Destination (City, Country)
• Purpose of Travel
• CWU Email Address
• Phone Number
• CWU Employee ID Number

Please note that insurance coverage under this policy may not be purchased for personal travel or for dependents. Employees combining personal and university travel may purchase coverage only for the period(s) they are conducting university business. However, separate coverage for personal travel and for dependents may be purchased privately through CISI.

The cost associated with insurance should be covered by the unit(s) sponsoring travel. (NB: According to past advice from the Office of the Provost, the academic department is responsible for the insurance costs of faculty members on sabbatical.) To facilitate billing, please also include the following information for the charge/credit:

• Speedkey Number
• Account Code
• Fund Number
• Operating Unit (Number)
• Project ID Description

Trip Cancellation Insurance

This policy is not trip cancellation insurance and, thus, does not provide coverage for financial losses associated with canceled programs, canceled or delayed flights, lost or delayed baggage beyond the limits outlined in the Explanation of Benefits, and other similar situations. Travelers may wish to purchase such insurance separately, though the decision to do so ultimately lies with each individual. CISI does offer an individual Trip Cancellation policy, which travelers may purchase by going to www.mycisi.com and then clicking on Marketplace.

Smart Traveler Enrollment Program (STEP)

The Smart Traveler Enrollment Program (STEP) is a free service to allow U.S. citizens and nationals traveling abroad to enroll their trip with the nearest U.S. Embassy or Consulate.

As step toward improved risk management in international travel, OISP will enroll all individuals traveling on university business in STEP. Roberta Lowe is the point of contact for registration and will need the following information:

• Citizenship
• Passport Information
  • Full Name
  • Passport Number
  • Date of Issue
  • Date of Expiry
• Flight Itinerary
• Travel Itinerary, if visiting multiple destinations
• Phone Number and Address of Accommodation (at each destination, if applicable