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Office of International Studies and Programs

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Phone: +1-509-963-3612
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Central Washington University
Office of International Studies and Programs
Hebeler Hall 102
400 E. University Way
Ellensburg, WA 98926-7408

Applying as an Exchange Student

Partner University Students Home Applying as an Exchange Student Finding Classes and Registration Accommodation J-1 Visa and Immigration Arrival & Orientation Student Life Employment


Step 1: Nomination

Exchange students must be officially nominated by their home university coordinator via email to Steven Cook, Associate Director of Education Abroad.

Step 2: Exchange Student Application

The following materials must be submitted as PDFs to Steve Cook.

  1. International Exchange Student Application Form
  2. Passport Photo/Information Page (scanned copy; no digital photos)
    Students holding or eligible for US citizenship must apply as such.
  3. Official Transcript(s)
    Please send official, English-language transcripts for the home institution and any others the student may have attended previously. If classes currently in progress do not appear on the transcript, please submit an additional list of those classes.
  4. Proof of Language Proficiency (non-native speakers)
    NB: All students nominated by Edinburgh Napier University, Queensland University of Technology, Technological University of the Shannon: Midlands Midwest, and the University of Dundee are exempt.
  5. Proof of Financial Responsibility
    1. Proof of Financial Responsibility Form
    2. Supporting Documents (all that apply)
      1. Student bank statement or bank letter verifying sufficient funds
      2. Parent bank statement(s) or bank letter(s) verifying sufficient funds (if providing financial support)
      3. Proof of scholarship award
      4. Proof of loan award
  6. Proposed Plan of Study

Application Submission Deadlines

Fall Start: 1 May
Winter/Spring Start: 1 October

These deadlines are somewhat flexible, and accommodations may be available as needed. Only Items 1-4 are required for admission to CWU and should be completed as quickly as possible in order to allow students access to the housing contract system. Item 5 is required before the DS-2019 can be generated. The Proposed Plan of Study must be submitted before our office can register students for their first term’s classes.

Step 3: Letter of Admission, Housing Selection & Welcome Packet

Once students’ admission is complete, they will receive an electronic copy of their Letter of Admission containing their CWU student identification number and other important information. They should read it. An original hard copy will follow in their Welcome Packet once their DS-2019 is generated.

At this time, students also will receive access to the Pre-Arrival Orientation for International Students “class” in Canvas. This will provide guidance on pre-arrival steps for such things as selecting accommodation and course registration, as will these pages and the Incoming Exchange Student Handbook.

CWU Immunization Requirements

CWU requires all incoming students have certain immunizations up-to-date and recommends several others. CWU Student Health Services manages the compliance process. Their website contains detailed information on which immunizations are required, the process for submitting verification, circumstances under which a waiver may be obtained, and more. If necessary, you may wish to consider obtaining immunizations prior to arriving in the US; however, CWU Student Health Services can provide immunizations for a fee after arrival. Failure to comply or to obtain a waiver will result in a registration hold being placed on the student’s account, preventing course registration in subsequent terms pending compliance.

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