A grievance is defined as a contention of misapplication or violation of the provisions of the State Higher Education Law, Higher Education Personnel Board rules, compensation plans, or written University or departmental personnel policies and procedures.
There shall be a standing University Classified Staff Grievance Committee consisting of four classified civil service employees, four administrative exempt employees, and four faculty members. The twelve members will be appointed by the President or designee for a two-year term after consideration of recommendations from the Office of Personnel & Benefits, the Association of Administrators, and the Faculty Senate. Members may be reappointed and serve any number of successive terms.
Each Hearing Committee shall have three members chosen from the Grievance Committee and shall choose its own chairman. The committee for two or more grievance cases ma y consist of the same members, but a committee shall not consider two cases concurrently unless the grievant is the same person in both cases or unless the grievance is in the nature of a class action involving two or more grievants with the same grievance.
Hearings before the Hearing Committee will be tape recorded which will constitute the only record of the proceedings other than the final report of findings and recommendations. The tapes will be kept by the Director of Personnel & Benefits and will be available to the members of the Hearing Committee, the President or designee. the aggrieved employee, and to the immediate supervisor.
Grievance hearings shall be informally conducted and without the restrictions of evidence which are appropriate in civil courts. Any relevant evidence shall be admitted, whether covered in the preliminary written statements or not. Hearsay evidence should be discouraged except for the purpose of establishing perspective for the subsequent introduction or explanation of other evidence. Substantial evidence of the validity of the grievance must submitted by the grievant, but this shall not prevent inquiry by the Hearing Committee into relevant matters whether or not they are raised by the parties concerned.
Hearings before the Hearing Committee will be closed and will include only members of the Hearing Committee, their assistants including recorders, the grievant and his/her designated representative, the immediate supervisor and her/his designated representative, and any witnesses while testifying.
Except as provided in written Higher Education Personnel Board rules and other written University policy, classified staff employees who have successfully completed their probationary service period and achieved permanent status may seek settlement of a grievance as defined using this procedure. The availability of this procedure does not preclude the adoption of other grievance procedures negotiated by organizations having exclusive recognition for an appropriate bargaining unit or by one adopted by the Higher Education Personnel Board under its-jurisdiction.
All grievances shall be heard during working hours when practicable and the aggrieved employee may at any of the four procedural steps be accompanied by a representative of his/her choosing who is an employee of Central Washington University and not admitted to the practice of law.
When grievances arise, the following steps shall be observed and each step shall be exhausted before resorting to the next. When a complaint is submitted, all personnel involved will exercise care to ensure that each step is accomplished within the time limit assigned each step. Should the originator or recipient of any written request or decision described in this procedure be absent from campus during the prescribed response time, the response time may be extended by the remaining duration of the absence or the absent party may designate an alternate to act in her/his stead.
Classified employees may consult with the Office of the Director of Personnel and Benefits concerning matters of classification, compensation, conditions of employment, interpretation of the civil service rules now in effect, or concerning other personnel matters and problems. Such questions are not to be construed as grievances and may be made without reference to the Grievance Procedure described above.