On-Campus Apartments FAQ
Before You Sign a Contract
- What are the requirements to live in an on campus apartment?
A lessee (student) must be a student maintaining a minimum of seven credit hours of course work (five credits for graduate students) per quarter, unless an exception is approved in writing by the Associate Dean of Student Life, or be a contracted faculty/staff member of Central Washington University.
Students must provide proof of academic acceptance to CWU prior to taking occupancy.
Student apartments are available for occupancy for students who have completed one academic year of college or are 20 years of age or older and enrolled as a CWU student.
University owned on-campus apartments are available to students with children, married students (must provide marriage certificate) single students.
- What utilities are included in my rent?
The following utilities are included in the rent for these apartment complexes. Brooklane Village, Student Village, and Wahle apartments: heat, sewer, water, electricity, recycling and refuse service, and high-speed-internet (need an Ethernet-cat 5 cable).
Brooklane Village, Getz Short, and Wahle have DSL/WiFi. (Student will be given a key code at any time of signing your apartment contract).
You may also contact an internet service provider of your choice to set up a high-speed internet connection.
- When should I get on the waitlist?
As soon as you know you are interested in an on-campus apartment. Frequently there are more requests than apartments available. Students are assigned according to the application date, move-in date, and availability of apartment size, type, and location.
- When will I know if am assigned an apartment?
Housing and Residence Life staff makes every effort to notify applicants of an opening within 30 days of apartment availability. This period of time may vary. You are welcome to contact Housing and Residence Life at (509) 963-1831 or send an email to firstname.lastname@example.org for an update on your application status.
- How do l cancel my application?
Contact Housing and Residence life by sending an e-mail to email@example.com to submit your request in writing.
- How do I apply?
Complete the apartment application online at MyHousing through MyCWUand submit the $200 application deposit.
Placement of applicants into apartments is based on the application date, move-in date, and availability of apartment size, type, and location.
Application date — This is the date of your completed apartment application.
Move-in date — This is the date you wish to take occupancy of the apartment. For example, if two students submit an application on the same date requesting the same type of apartment and one requests August 1st and the other requests September 15th, the person requesting the August date will be assigned an apartment before the person requesting the September date.
- How do l move from a residence hall to an apartment?
To be eligible to move from a residence hall to an apartment, you need to have completed one academic year of college or be 20 years of age or older, and meet all other eligibility requirements. Students must submit a separate Apartment Application and deposit. The term of the contract remains that is specified in the residence hall contract.
When transferring from the CWU residence halls to the CWU apartments, students must follow all the steps of checking out of the residence hall. Charges will continue to be billed to the student account until the student has checked out of the residence hall properly.
One hundred dollars per each quarter will not be refunded from the dining debit dollars. This money will remain on the student’s connection card and can be used in the dining halls at any time, and anywhere before the end of the spring quarter.
- Are pets allowed?
No. Pets are not allowed in the apartments. The only pets allowed are aquarium-bound fish in a tank no larger than 10 gallons. Residents must maintain responsibility for the aquariums at all times.
- What is the lease/contract term?
The term of the contract is month-to-month. The student may remain as long as he/she is eligible to occupy a University on-campus apartment. However, you must have lived in your apartment for a minimum of six months to be eligible to move to another apartment, and/or receive your $200 deposit back. Tenants are required to submit a 90-day vacate notice by logging into your MyHousing portal and selecting the day you desire to end your lease.
- What is the deposit amount?
A $200 deposit is required at the time of application.
- What are the rental rates?
Rates can be found on our Forms, Guides, and Contracts page under the Apartment Rates dropdown menu.
- What size are the apartments?
Housing and Residence Life maintains studios, one, two, and three bedroom apartments. Floor plans and square footage information can be found at www.cwu.edu/housing/apartment-home.
- l would like a roommate to move in with me (or l would like to move in with a roommate who already has an apartment). What do I need to do?
New roommates must meet all eligibility requirements, but do not have to go through the waitlist process. The new roommate must submit an apartment application and $200 deposit, sign the lease agreement, and go through the check-in process with the apartment manager. The new roommate should contact Housing and Residence Life to make these arrangements. The current resident must also submit written notice to Housing and Residence Life giving approval for the new resident to move in.
- What happens to my rent if my roommate(s) move out?
All students must submit a 30-day vacate notice. The remaining roommate(s) have 30 days to find a new roommate. If the remaining students have not found a new roommate(s) within 30 days they will pay full rate, beginning the day after the 90-day vacate date. The rent will be divided equally among the remaining residents. If only one person is remaining, he/she will be responsible for the entire amount of the rent payment.
- Is co-ed housing an option?
Yes, apartments are gender inclusive as long as the students follow eligibility requirements as stated in number one.
- What should I do if I am having a roommate/neighbor conflict?
Make an attempt to resolve the situation yourself first. If you are unable to resolve the conflict, contact the Apartment Complex Coordinator at 509-963-2327, or come to Button Hall to discuss the situation. The Housing and Residence Life staff will assist you in contacting the Apartment Complex Coordinator to follow up with you.
- Do you assign roommates?
No, all apartment residents are responsible for finding their own roommates. Housing and Residence Life assumes no responsibility in one’s roommate selection process. We encourage students to view the "housing board" on MyCWU for students looking for a roommate or looking to be a roommate. You may also post an ad stating that you also are looking for a roommate.
Your Apartment & Lease
- Who do l contact if l lock myself out of my apartment?
First, attempt to contact your roommate(s) or family members. If they are not available, try to contact your apartment manager. lf you get locked out during regular business hours (Monday-Friday, 8am-4pm), you may also contact Housing and Residence Life at (509) 963-1323. If you get locked out after business hours, contact the on-call manager at (509) 201-6112. The on-call manager is available anytime that Housing and Residence Life is not open for business.
- I plan on moving out soon. What do I need to do?
Submit your 90-day vacate notice by logging into your MyHousing portal and selecting the day you desire to end your lease. You will be responsible for rent 30 days from the day your notice is submitted or until you do an official check-out (whichever is later).
Notify your roommate(s) that you are moving out.
- Am I allowed to have guests stay with me? Where should they park?
Guests are allowed to stay with you five days per month with the approval of all roommates (if applicable). If you would like a guest to stay longer you must request in writing and gain approval from Housing and Residence Life.
Residents are responsible for the conduct and behavior of their guests.
Guests parked in Apartment Parking Zones without a permit are subject to receiving a ticket. Contact the parking office or welcome center in regards to obtaining a "guest parking permit". Hours are from 8:00 am - 5:00 pm.
- Can I move from one apartment to another?
Moving to another apartment will not be allowed under normal circumstances because of additional administration, maintenance, and cleaning costs. To be eligible to be on the waitlist to move to another apartment, you are required to live in your current apartment for six consecutive months.
If your status changes, your family size increases, or you feel you have a special reason to request a transfer, submit a written request to firstname.lastname@example.org.
- How do l connect to the internet?
High-speed-internet (Ethernet access) is only provided in Student Village. Getz-Short, Wahle and Brooklane Village have DSL/WiFi.
- Can I keep my apartment over the summer?
You may keep your apartment over summer if you are enrolled in summer session or enrolled in at least 7 credits for fall quarter classes. All applicable lease and rental conditions apply. Sub-leasing is not an option.
- Can I stay in my apartment for quarter breaks?
Yes, you may stay in your apartment during quarter breaks.
- When is rent due?
Rent is due on the 1st of every month. Rent that is not paid by the 10th of the month is subject to a $50 late fee.
- Where do I make rent payments?
All payments must be submitted to the Cashier’s Office in Barge Hall, or online at www.cwu.edu/student-accounts/online-payments.
Other Department Services
- Do I have to sign up for a meal plan if I live in an apartment?
No. However, if you are transferring from a residence hall to an on-campus apartment, you are required to pay a mandatory dining fee of $100 per quarter, which will be applied to your connection card for use at any CWU dining location.
For information on optional dining plans for on-campus apartment students, please see www.cwu.edu/dining/.
- Will financial aid cover my rent?
You may choose to apply to have your Rent Applied From Financial Aid (RAFFA) each quarter. If approved for RAFFA, your monthly rent charges will be billed all at one time, at the beginning of the quarter with the intent of having them paid by your financial aid award money. Your application will be approved if Financial Aid indicates that your quarterly financial aid award will be enough to pay for your tuition and all of your monthly rent charges for that quarter. If you are denied the RAFFA Application, your rent charges will be billed each month. You may apply to have your Rent Applied from Financial Aid on your MyHousing page, once you have moved into an apartment.
**Please note, even if you have not applied or been denied for RAFA, any housing charges that have already exported to your account (ex. Rent charges for the first month of each quarter) will be paid by financial aid, even though subsequent monthly charges will not.
- Who should I contact if l have a maintenance problem?
Contact Facilities Management at (509) 963-3000 for all maintenance concerns. This number is in operation 24 hours a day. Please call during normal business hours (Monday-Friday, 8AM-5PM) for routine problems. Call anytime for emergencies (i.e. something that could or will cause physical harm to tenants or that could or will cause physical damage to property or structures).
- Do l need a parking permit?
Yes. When you move into an apartment you will need to go to the Parking and Public Safety building to obtain your Apartment Parking Zone decal, (APZ). There is no charge for your APZ. Those residents who wish to park in any other campus parking lot must pay to obtain a permit from the Parking Office.
Anderson requires a standard campus parking permit from the parking office.
We’re here to help and always happy to hear from you!
Housing Services Office
Monday - Friday, 8:00 AM - 5:00 PM
400 E University Way Ellensburg, WA 98926
Residence Life Office and Mail Center
South of Barto Hall
Monday - Friday, 3:00 PM - 7:00 PM
For questions, comments or concerns please feel free to Fill Out Our Contact Us Form, and a representative from Housing and Residence Life will reach out to you during business hours.