CWUFinancial Affairs NewsFinancial Affairs News and Finance Committee, 16 Jan 2014 08:34:03<p style="text-align: center;"><img alt="" src="/financial-affairs/sites/" height="134" width="276"></p><p style="text-align: center;"><strong><u>Next&nbsp; Meeting</u></strong></p><h2 style="text-align: center;">Tuesday, May 17, 2016&nbsp;</h2><h2 style="text-align: center;">1:30 - 3:00 PM&nbsp;</h2><h2 style="text-align: center;">Barge 412&nbsp;</h2><p>&nbsp;</p><p style="text-align: center;">For more information, please click <a href="">here</a>.</p></p style="text-align: center;"></p style="text-align: center;"></h2 style="text-align: center;"></h2 style="text-align: center;"></h2 style="text-align: center;"></p style="text-align: center;">CWU Appoints Interim CFO, Launches Vice Presidential Searches, 04 Nov 2013 14:36:26<p>January 12, 2016</p><p><br>CWU appoints interim CFO, launches vice presidential searches</p><p><br>ELLENSBURG, Wash. – Central Washington University president James L. Gaudino has appointed Joel Klucking interim CFO and vice president for Business and Financial Affairs (BFA), effective February 18, 2016. That’s the date George Clark, who currently holds the position, will leave CWU to become chief financial officer at Brookhaven National Laboratory.</p><p><br>The president also announced a restructuring of BFA to provide new emphasis on enrollment management. The university will immediately launch a national search for a vice president of enrollment management and the search will be chaired by Paul Ballard, the dean of the College of Education and Professional Studies.</p><p><br>A search for an associate vice president of enrollment management failed earlier this year and is being restructured to attract top candidates. The Department of Admissions and Department of Student Financial Services, which coordinates all categories of student financial aid, will report to the vice president of enrollment management.</p><p><br>“I’m delighted that Joel has agreed to lead BFA through this reorganization,” Gaudino said. “Joel brings a wealth of experience in finance and tremendous personal credibility throughout the university, the local community, and Puget<br>Sound finance industry.”</p><p><br>Klucking is an Ellensburg native and 1990 graduate of Central Washington University, where he earned a BS in Accounting. Prior to joining CWU in 2011, Klucking worked for Starbucks Coffee Company for more than 17 years. During his tenure at Starbucks, he had exposure to nearly every area of accounting and eventually ended up managing the Sarbanes-Oxley compliance program and running the day-to-day operations of Internal Audit for the company.</p><p><br>In 2011 Joel returned to Central Washington University as the finance manager for the President’s division, and then 8 months later added the CWU Foundation operations. In 2014 he was named interim associate vice president of Finance<br>&amp; Business Auxiliaries and was ultimately appointed to the role permanently. In this role, he oversees the Financial Services, Business Services, Procurement &amp; Contracts, the Wildcat Shop, Dining Services, Catering, Conference Programs and Wildcat Printing.</p><p><br>Gaudino noted that for many decades CWU enrollment management functions were assigned to a vice president for student affairs and enrollment management. CWU eliminated that vice presidential position in the wake of dramatic reductions in state support, in 2009.</p><p><br>“The ‘industry standard’ for leadership in enrollment management is a vice presidential position,” Gaudino said. “Enrollment has become a critical aspect of university support and we’ve got to recruit the very best for this position.</p><p><br>Later this winter, the university will launch a national search for the vice president of business and financial affairs, and the search will be chaired by Tim Englund, the dean of the College of the Sciences. The vice president for BFA will direct the work of departments of Financial Planning and Analysis, Finance and Business Auxiliaries along with Internal Audit.</p></br></br></br></br></br></br></br></br></br></br></br></br>Fiscal Year 2017 Operating Budget Call, 17 Oct 2013 09:51:10<p>TO: Cabinet</p><p>FROM: George Clark / Adrian Naranjo</p><p>DATE: January 11, 2016</p><p>RE: Fiscal Year 2017 Operating Budget Call</p><p><br>Below please find the <strong>assumptions</strong> Business &amp; Financial Affairs is using to set up department budgets. Please review the following information and then respond if you require additional funding to meet operational needs in Fiscal Year (FY) 2017, or if you intend to alter your organizational configuration.</p><p><strong>Assumptions for FY 2017:</strong></p><p style="margin-left: 40px;"><strong>1. Salary Actions</strong></p><p style="margin-left: 80px;">a. Faculty salary increase of 3%<br>b. Classified represented and non-represented salary increase of 1.8%<br>c. Exempt salary increase of 2% (Tentative)</p><p style="margin-left: 40px;"><strong>2. Employer Pension and Benefits</strong></p><p style="margin-left: 80px;">a. Rate and funding will be determined during January – March 2016 legislative session</p><p style="margin-left: 40px;"><strong>3. Fiscal 2017 tuition rate reduction of 15% for resident undergrad students. </strong>The state has allotted funding to cover the 15% reduction in tuition for 8,823 student FTE. Student FTE is the driving factor for the state funding and therefore the FTE true up will determine if there will be any increases or reductions in funding for general state support, pensions and insurance,<br>targeted programs, and financial aid policy.</p><p style="margin-left: 40px;"><strong>4. 2/1 Program:</strong> This concept only applies within the University/ASL overhead for the President, BFA, Provost, Library, Student Success, OISP, and Graduate Studies and requires that the overhead units identify efficiencies to cover the salary increases not met with the 1% increase in overhead base budgets.<br>Ledger 1 targets-accountable at VP Level* (revised)</p><p style="margin-left: 40px;"><img alt="" src="/financial-affairs/sites/" style="width: 500px; height: 129px;"></p><p style="margin-left: 40px;"><strong>5</strong>. Macro targets have been established for Ledger 1 budgets by VP and Self-Support units with automatic built-in budget constraints (expenses cannot exceed revenue unless there is specific carryover plans along with efforts to become revenue positive in long term).</p><p style="margin-left: 40px;"><strong>6. iCAT investments: $750K to $1.1M</strong> funding for Fiscal 2017 from the CWU Reserve.<br>Any reorganizational changes need to be submitted by February 15th so the structure is accurate when departments are entering their budgets in March ‘16.</p><p style="margin-left: 40px;"><strong>New Funding Requests</strong></p><p style="margin-left: 40px;">March's budget reconciliation process is the time to determine if new funding is required to operate your division/department. This year we will use two forms, to evaluate and prioritize funding requests:</p><p style="margin-left: 80px;"><strong>1) New Funding Request form.</strong> This form allows you to describe your request, justify the needs for additional funds, and correlate your request to goals and strategies in the CWU Strategic Plan.</p><p style="margin-left: 80px;"><strong>2) New Funding Request Priority Grid.</strong> This form allows you to clearly summarize your funding request and place it in priority order.</p><p style="margin-left: 40px;">The university budget will be finalized in Spring 2016. The Cabinet will update the CWU Board of Trustees on May 20th, and the budget/finance managers will work with departments to finalize the fiscal year 2016 budget by June 15th.</p><p style="margin-left: 40px;"><strong>Instructions</strong> on budget implementation at the department level will be communicated prior to March 2016. The following<strong> timeline</strong> list the budget-development activities, leading to the Board of Trustees meeting in May whom would need to approve our fiscal year budgets.</p><p style="margin-left: 40px;">FY 2017 Budget Development Timeline:</p><p style="margin-left: 40px;"><strong>January 29th</strong> - Fiscal 2017 Revenue Expense Forecast<br><strong>February 15th</strong> - All re-organization changes submitted to the Budget Office<br><strong>Feb – March</strong> - Track legislative budget proposals and impact on CWU internal budget<br><strong>March 21st - </strong>College/Departmental Request(s) for new funding, with supporting justification and priority grid due to VP/COS<br><strong>April 4th - </strong>New funding request(s) for one-time funding with supporting justification and priority grid due to Vice President Business and Financial Affairs and Budget Office<br><strong>April 13th - </strong>Cabinet review of proposed budget / reconciliation in Hyperion (Cabinet Retreat)<br><strong>April 29th</strong> - Department Reconciliation of 2017 State Budgets in CatPlan<br><strong>April 29th</strong> - Department Reconciliation of 2017 Self-Support Budgets in CatPlan<br><strong>May 20th</strong> - Board of Trustees Fiscal 2017 Budget discussion and Approval<br><strong>May 23rd</strong> - Notify Budget/Finance Managers of final budget for Fiscal 2017<br><strong>May 30th</strong> - All approved faculty tenure and promotions will be entered into CatPlan by the Senior Academic Finance Manager<br><strong>June 15th</strong> - Budget/Finance Managers final budget reconciliation</p><p style="margin-left: 40px;">For your information, I also have <strong>provided projected revenues by funding source</strong>, a graph that shows the anticipated revenues by fund for fiscal year 2017 based on the best estimates of the budget/finance managers in January. The biennial capital budget tracking form is included for your information.<br><br>Attachments:<br>1. <a href="/financial-affairs/sites/">Administrative Assistants assigned by division for Hyperion (CatPlan) input</a><br>2. <a href="/financial-affairs/sites/">Ledger-1 Budget by Division</a><br>3.<a href="/financial-affairs/sites/"> Summer Session Budget forecast</a><br>4. <a href="/financial-affairs/sites/">New Funding Request document (Word)</a><br>5. <a href="/financial-affairs/sites/">New Funding Request priority grid (Excel)</a><br>6.<a href="/financial-affairs/sites/"> Projected Revenues by Funding Source (PowerPoint graph)</a><br>7. <a href="/financial-affairs/sites/">Budget Allocation Transfer Request (base to base funding)</a></p><p style="margin-left: 40px;"><br>&nbsp;</p></br></p style="margin-left: 40px;"></p style="margin-left: 80px;"></br></br></p style="margin-left: 40px;"></p style="margin-left: 80px;"></p style="margin-left: 40px;"></br></p style="margin-left: 40px;"></br></p style="margin-left: 40px;"></p style="margin-left: 40px;"></p style="margin-left: 40px;"></br></p style="margin-left: 40px;"></p style="margin-left: 40px;"></p style="margin-left: 80px;"></p style="margin-left: 80px;"></p style="margin-left: 40px;"></p style="margin-left: 40px;"></p style="margin-left: 40px;"></p style="margin-left: 40px;"></br></br></br></br></br></br></br></br></br></br></br></p style="margin-left: 40px;"></br></br></br></br></br></br></br></br></br></p style="margin-left: 40px;"></br>CWU Preparation, Federal Plan Reduce Government Shutdown Effects on Students, 01 Oct 2013 10:45:23<p>Rapid processing of federal financial aid and federal contingency plans will protect students at Central Washington University from the most extreme effects of the shutdown of the federal government. The failure of Congress to approve a continuing budget resolution by midnight last night will disrupt the operation of federal programs, including agencies and programs that fund higher education research and many student assistance programs.</p><p>"In preparation for the imminent shutdown, CWU requested reimbursement for all federal awards that had incurred costs. However, we can only be reimbursed for funds we've spent," explained Connie Williams, associate vice president for Business and Financial Affairs. "We've received payment for about 83 percent of what has and will be spent in the next few weeks. We'll cover the remaining 17 percent until Congress agrees on a budget."</p><p>Last week CWU received a memo from US Office of Management and Budget (OMB) outlining the contingency plan for the US Department of Education (DOE) in the event of a government shutdown. The memo said work required to process Pell Grants and subsidized and unsubsidized student loans will continue as normal. Federal employees necessary to support those functions are among the agency's top priorities.</p><p>Federal reimbursements to CWU received so far total about $13.7 million in federal loans and $70,000 for the Supplemental Educational Opportunity Grant (SEOG), a federal assistance grant reserved for college students with the greatest financial need. As of close of business yesterday, the last day of the federal fiscal year, Williams said about $5 million in loan packages had been offered to, but not officially accepted by, students. If the aid is accepted within the next week, CWU may have to cover those payments until Congress approves a budget.</p><p>Of the total Pell grant funding of $5.5 million, CWU has allocated and received federal payment for about $4 million. Williams said CWU also will hold Pell recipients harmless from the effects of the government shutdown.</p><p>"The bottom line is that students, who were awarded and have accepted federal financial grants and loans by September 30, should not be affected by the federal government shut down," said Williams.&nbsp;</p><p>CWU federal research and non-research funding also may be affected, because reimbursement requests for other grants and contracts are typically processed after September 30, the last day of the federal fiscal year. Funding processing may be suspended until a continuing resolution is approved. The university will be able to submit requests for new awards, but they will not be processed until a new continuing resolution is adopted.</p><p>CWU already has received federal funding for the 2013-2014 school year for the McNair Scholars program, the College Assistance Migrant Program (CAMP), Higher Education Program (HEP), Student Support Services (SSS), and for Gaining Early Awareness and Readiness for Undergraduate Programs (GEAR UP) grant, which prepares more than 2,000 middle school students in central Washington for success in college.</p><p>However, CWU’s Army ROTC program received a direct hit. Government Services employees had to be furloughed, which will delay books, tuition, room and board and monthly stipends for cadets, since appropriate paperwork cannot be processed. The program is working with the university to avoid any adverse affects on students.</p><p>At this time there is no information on any impact to veteran’s programs through CWU’s Veterans Center.</p><p>Under the contingency plan of the DOE, 90 percent of employees would be immediately furloughed. During the first week of a shutdown the agency would maintain only functions related to the discharge of the duties of presidentially-appointed, senate-confirmed individuals; the protection of life and property; and, as appropriate, the obligation, payment, and support of student financial aid as well as other pre-authorized payments and obligations.</p><p>A shutdown lasting longer than a week, could affect the processing of student loans/grants and payments. Programs using mandatory or multi-year funding from a prior year would continue to operate through a government shutdown, though likely at a slower rate with far fewer employees. The text of the full OMB Contingency Plan may be accessed at:</p><br><p>Media Contact: Linda Schactler, Executive Director of Public Affairs, 509-963-1384</p><p>October 1, 2013</p></br>CWU Authorizes Compensation Adjustments, 22 Jul 2013 14:00:48<p>Central Washington University today announced salary adjustments for non-union employees. Exempt employees will receive a 3-percent increase effective retroactively on July 1, 2013.&nbsp; Classified staff who are not represented by a union will receive a 1-percent wage increase, wage adjustments that are linked to performance goals, and an adjustment to the state salary schedule.</p><p>The compensation adjustments were approved Friday by the Board of Trustees. In June, the state legislature approved contracts negotiated with classified staff represented by the Washington State Federation of State Employees and the Public School Employees of Washington. The university is currently negotiating a new contract with the United Faculty of Central Washington University.</p><p>CWU President James L. Gaudino said the increases, the first since 2008, will begin to address the erosion in employees' compensation and in the ability of the university to recruit and retain employees.</p><p>"Even though we are unable to rectify the total loss of salary increases that you have endured these last four years, I am committed to beginning the process of providing some movement forward," said Gaudino Monday in a memo to employees. "The services you provide have positioned us to continue to provide an exceptional educational experience for everyone."</p><p>Gaudino said the compensation adjustments were possible due to the implementation of a series of emergency measures required to absorb a cut in state support of more than 50 percent since 2009. Over the same period, CWU reduced staffing levels by more than 100 full-time employees. In spite of the personnel reduction, employees are serving 1,000 more students than in 2009. The university also has implemented strong financial management systems that provide the more precise information that is required to make strategic financial decisions.</p><p>Compensation adjustments for non-union classified staff will mirror those in union agreements approved by the legislature. The increases include a new step on the pay schedule for classified staff on July 1, 2013. About 155 employees who have been at Step L for six years will be moved to the new "Step M" for an increase of about 2.5 percent.&nbsp; On July 1, 2014 all classified staff will receive a 1-percent salary increase. In each of the next two fiscal years classified staff will receive a lump-sum payment if the university achieves Student Success Incentive Goals for enrollment, retention, diversity, and graduation rates.<br><br>"All of your hard work and commitment has ensured that Central continues to grow and sustain a strong student FTE," said Gaudino.&nbsp; "I wish there were some other way to say thank you but I do sincerely thank you for all that you have done and all that you will do."&nbsp;</p><p>Increases effective on July 1, 2013 will be realized in the August 25 payroll distribution.</p><p><strong>Media contact:</strong> Linda Schactler, executive director, CWU Public Affairs, 509-607-4103,</p><p>July 22, 2013</p></br></br>CWU improving Campus Applications and Technology (iCAT), 26 Nov 2012 10:44:23<p><img alt="" src="/financial-affairs/sites/" style="width: 160px; height: 160px; "></p><p>November 26, 2012</p><p>ELLENSBURG, Wash. — Central Washington University is taking a giant step forward in information technology with the launch of multiple initiatives collectively called iCAT (improving Campus Applications and Technology). The project devotes a group of consultants solely to the automation of key business systems, software enhancements that will assist the end user, and the development of a university "portal."</p><p>"By modernizing our day-to-day business processes and information, the university will ultimately increase efficiency," said CWU President James L. Gaudino, who said the project will be completed by about two-dozen consultants from CedarCrestone, a consulting, technical, and managed services firm, based in Alpharetta, Georgia, specializes in implementing Oracle systems for higher education. "We want to bring our workplace technology up to speed as quickly as we can without diverting employees from their regular work."&nbsp;</p><p>CedarCrestone staff will be situated on the second floor of the Brooks Library and in Bouillon Hall. Project manager Gene Shoda said iCAT will automate paper forms now used for travel, charge-credit, purchasing, timecards, and faculty workloads. Another part of the project will tackle the university's fiscal systems. Shoda said that CWU users will play an essential role in project design and development—before the technical work gets fully underway. CedarCrestone staff have already begun to analyze paper processes and to meet with CWU employees about process requirements.</p><p>"The goal is to standardize and streamline processes and procedures and, in the end, make user tasks easier and more efficient," said Shoda.&nbsp; "We’ll look at process requirements, best practices, and the technology available to simplify and automate work processes.&nbsp;</p><p>The overhaul will include the development of a university "portal," a single desktop window that allows individuals to access all campus systems and that individuals can customize for their own work or school needs.&nbsp;</p><p>"We already own the portal through our PeopleSoft license, we simply haven't had the time or resources to install it," said Gaudino. "The portal will be a kind of personalized gateway to information people need every day, from class schedules and financial aid accounts, to vacation balances and payroll information."</p><p>iCAT is part of a significant new user-driven approach to "enterprise systems," technology that affects information flow across campus. A new university Enterprise Team, that reports to Cabinet, will help the university ensure that systems recommended for purchase are compatible with the current and future technology needs as well as existing technology.&nbsp; The Enterprise Team, chaired by Director of Organizational Effectiveness Ed Day, includes a diverse group of academic and non-academic people, with an emphasis on those who understand CWU academic, student, and technology "systems."</p><p>The iCAT project is slated for completion by July 2014.&nbsp;</p><p>Media Contact: Linda Schactler, director, Public Affairs, 509-963-1384,<br>&nbsp;</p></br>